- Establish/refine and manage all procure and logistics activities, including possible management of vehicles and drivers.
- Supervise the administrative needs of the staff including flight bookings, obtaining legal documentation, visa renewal, medical evaluation, medical coverage, etc.
- Manage the Company’s registration in Iraq, Iraqi Kurdistan, Germany, Austria and Switzerland, and in any other country as deemed necessary.
- Identify, establish and manage accommodation for international staff, ensuring effective security.
- Ensure that contractual commitments (e.g. for the rental of vehicles and/or premises) are expressed in forms appropriate for the circumstances.
- Ensure that all necessary legal requirements are met, e.g. obtain vehicle registration, work permits, import licenses, and such, by liaising with government agencies.
- According to budget availability and following Company’s objectives, participate in relevant sections of projects linked with administrative issues (capacity building, animation of workshops or training sessions for NGO partners) etc.
- Supervision of cash books and bank books management.
- Co-ordinate and maintain a cash forecasting system to ensure that adequate funds are available to meet the working requirements of the programs.
- Consolidation of various locations’ accountancies on SAGA software.
- Preparation of audits (general audit, donors’ audits).
-Prepare the consolidated budget for all grants.
-A lot of traveling to our International Facilities in Austria, Saudi Arabia, Ecuador, Madagascar, Brazil, Kuwait, Netherland, Poland, China, Lebanon, Kenyan, etc. is involved this position, hence, why OPEC must need to acquire Diplomatic Passport for all selected employees.
- Excellent written and spoken English is essential; French, Kurdish or Arabic language skills desirable.