reporting to all directors and global hr lead start date as soon as possible the company petroplan is a specialist recruitment organisation which has been operating in the oil gas and energy industry for the past 35 years our clients include world leading energy brands that are seeking highly skilled professionals for global upstream projects within a competitive market petroplan is set apart due to the long term relationships we have with leading clients and professionals based on personal services which deliver outstanding results we have offices in europe the us canada asia and middle east and deliver services to customers throughout forty countries this position is based at petroplans headquarters in guildford town centre five minutes walk from the mainline station with free onsite parking the position this position is a unique pa position supporting our director team and the global hr lead and having contact with our overseas offices much of the work will be administration based dealing with a variety of confidential material the team which consists of directors and the hr global lead has a strong work ethic whilst retaining a sense of humour at all times roles and responsibilities provide pa support to the directors as and when required to include diary management organising ad hoc eventsconference callsroom bookings draftingletterscorrespondence fielding telephone calls dealing with queries where possible i nternal recruitment onoff boarding of staff recruitment induction support dealing with all standard correspondence in relation to offers contracts changes in terms and conditions leaver and starter administration payment of referral bonuses etc under the supervision of the global hr lead likely to be involved in head hunting activities assisting with the set up and maintenance of a global hr database ensuring information is logged accurately within a timely manner and that all changes are captured in relation to personal information salary benefits etc ensure accurate quarterly demographic reports and statistics are produced and communicated as agreed eg sickness absence headcount salaryheadcount labour turnover etc producing standard correspondence end of probation formsletters reference requests mortgage requests and similar for sign off by the relevant person manage general enquiries on recruitment benefits sickness holiday to include logging sickness calls every morning and ensuring that self certifications forms are completed and returned in a timely manner managing an electronic filing system for all people records ensuring that files are always kept up to date and all records are filed meticulously in date order administering the business employee benefit schemes currently with bupa canada life and clerical medical answering staff queries where possible supplying information to brokers adding and removing individuals from schemes salary benchmarking data support including production of total reward statement data and full support at salary review time ensuring information regarding global starters and finishers is communicated to the marketing and proposals manager and any other relevant staff in order that the companys global organisation chart and office lists are maintained accurately liaising with payroll functions globally to ensure that people are paid accurately on