a boutique finance firm is looking for a pa to to support the ceo of the company ideally looking for someone with experience at senior level professional with a safe pair of hands ideal candidates must come from small financialinvestment firms and have a flexible and proactive approach extensive digital dictation so a fast copy typing speed is essential managing all aspects of the directors diary drafting correspondence for internal and external distribution secretary to the dstb board and the executive committee which involves drawing up the agenda distributing the supporting papers daily liaison with the pa in dublin as there is considerable overlap between both roles particularly in regard to the monthly executive committeeother meetings there is also a requirement to cover for the dublin senior executives when they are in london attending the senior executive meetings to record and produce contextual minutes assisting dublin with the company secretarial function as required from the company perspective and maintaining the files in london dealing with external and internal post and taking action as appropriate arranging external meetings organising travel itineraries including online flight bookings as well as liaising with the travel agency in respect of international bookings in this context the company also has a corporate agreement with a specific airline which is reviewedrenewed on an annual basis and it is the pas responsibility to ensure this agreement is reviewed and kept up to date reconciling business and travel expenses meeting and greeting clients organising corporate events eg client functions maintaining the companys subscriptions to newspapersjournals etc monthly reporting of staff numbers to tokyo administration duties include switchboard security dealing with suppliers coordinating low level office maintenance ordering of stationery sorting incoming mail maintaining staff suppliesrefreshments good working knowledge of ms office short hand experience in an financial environment an advantage experience working at a senior pa level in a similar size financial institution good command of the english language because of the necessity to assist the expatriate staff in compilinginterpreting correspondence both internal and external meticulous attention to detail ability to communicate effectively at all levels both internally and externally and particularly when corresponding with tokyo colleagues a flexible approach to working hours confidence with the ability to work on own initiative good team player able to prioritise and organise work schedules to ensure deadlines are met personable with a good sense of humour capable and conscious of operating with utmost discretion this job was originally posted as wwwtotaljobscomjobseekingpaboutiquefinancecompanymonthcontractjob