A resolution approving a proposed Second Amendatory Agreement by and between the City and County of Denver and Kofile Technologies, Inc., to extend the term and add funds to make historic records available for public online access. Adds $510,555 to and extends the contract with Kofile Technologies, Inc. for a new total amount of $ 1.01 million through 12-31-22 for online public access of searchable Real Estate and Marriage Certificate records (CLERK-201309360-02). The last regularly scheduled Council meeting within the 30-day review period is on 2-13-17. The Committee approved filing this resolution by consent on 11-15-16.
And I get that right. Okay, great. Madam Secretary, please bring up the first bill 1139 resolution. Councilman Flynn, your comment. Thing. Mr. President, I was going to make a comment, but I see that the clerk is here. Deborah Johnson, I wonder if you might want to come up, because I would make my comment in the form of a question. When we see contracts come amended with amendments for an amount that takes it over $500,000 when it would have ordinarily come to the council word over 500. And this this particular contract was led, I think, in 2013 for an amount that was about $500 under the threshold, and now we're amending it for another four years. So I'd just like to get your perspective on why you contract it that way, because we're always suspicious when it's done that way, that the foot in the door was to avoid coming to us in the first place. So and I know this is something that really needs to be done in your office. So. Clark Johnson. Thank you. Councilmember Flynn Yes, this is an amendment to an existing contract and basically that says two fold. Number one, we're extending the support and maintenance on the contract for another three years. And the reason we reopened the contract because we bought another module two for the on the existing contract. So that would be easier for the citizens to search for documents that are currently in our repository, about 11 million different documents. And this will take documents that are pre like mid-eighties and before and make them readable and searchable online searchable. It's key. We do have older documents out there, but it's not really easy to search. And we're buying a tool to make it much easier for citizens to search for those documents. Okay. And then just one last thing. Is this something that could not have been foreseen in the original contract that it came in $500 below the threshold where it would have had to come to us before? Well, the tool was just developed, and we're one of the first cities to use this tool with the existing vendor. So it was unforeseen at the time because it wasn't developed back in 2013.