Recommendation to adopt Specifications No. RFQ CM14-020 for architectural and engineering services for the Belmont Plaza Pool Facility Rebuild / Revitalization Project; award the contract to Harley Ellis Devereaux Corporation, of Los Angeles, California (not a MBE, WBE, SBE or Local), in the amount of $7,144,301, plus a 10% contingency of $714,430, for a total amount not to exceed amount of $7,858,731; authorize City Manager or designee to execute all documents necessary to enter into the contract, including any amendments thereto; and Increase appropriations in the Tidelands Operation Fund (TF401) in the City Manager Department (CM) by $7,858,731. (District 3)
Yes, 15 has been been withdrawn. Item 16, luxury item 16. This communication with the Office of the City Manager and the Parks and Recreation Marine Department with a recommendation to adopt specifications for architectural and engineering services for the Belmont Plaza Pool Facility. Yes, Mayor. Members of the Council tonight we are here to award the contract for architectural services to design the new Belmont Pool. As you recall, in January 13, we had to close the Belmont Pool due to seismic conditions. In February, the council reviewed the options and alternatives and approved the conceptual design for the new pool and asking that we further evaluate the potential for a separate diving well within the indoor pool, and also the feasibility of a movable floor for the indoor pool, which this contract will in fact, in, in fact, look at those two particular issues. In December, we did open the temporary pool, which is up and running and a big success. And now our efforts are directed towards the permanent pool and the design of that permanent pool. So in December, we issued an RFQ and 21 firms submitted proposals. A team consisting of the director of Parks Rec and Marine Public Works, Development Services, City Manager's Office, and our project manager, Dino D'amelio from Anderson PENNER all reviewed the proposals and narrowed it down to five firms that we then interviewed, and the decision was unanimous to select Harlee Ellis Devereaux corporations with Hastings and Cervera. They are an excellent team, extensive experience and we believe will design a facility that we all can be proud of. Given the significance of this particular project and also the award of this contract. We'd like the the firm to give the council a brief presentation on their experience and background. And so I'm going to hand it over. The team would tonight would consist of Peter Devereaux, Brant Miller, Eric Katcher, Paul Graves and Michael Rotondi. So with that, I'm going to hand it over to our team to do a brief presentation and then we'll hand it back to staff. Mr. Mayor and City Council, thank you very much for having us here today to talk about our qualifications. For the Belmont Pool Project. With me next to me is Eric Kolker with Hastings and Cervera. Paul Graves with. Councilman Hunsaker. And Michael Rotondi with Photo Architects. I do apologize. Peter Devereaux was stuck. In traffic and couldn't make it this evening. Once again, my name is Brant Miller. I'm with the architecture firm Harley Ellis Devereaux. We're very excited about this project. A little bit about our firm. We just recently celebrated a 100 year anniversary, which we're very proud of. We are a national firm with over 300 individuals of architects and engineers in offices in. Los Angeles, San. Francisco, San Diego, Detroit and Chicago. Really focused on a variety of projects. And particularly. With this team put together with expertize. And in aquatic centers. We're going to take the next 5 minutes or so and talk about our qualifications, partly because we're running late and want to run after that U.S. group and get my business card to them. That was a fantastic presentation that they did. They provided everybody real quickly. The team organization, I. Won't go into the detail. The expertize that was put together on this project really was put together based on the requirements of the project itself, with the idea of a competition pool, with the idea of a recreation pool. With the iconic. Nature of the project. We put together a group of consultants and partners on this team to really meet those requirements for the city. The expertize that this team has together in planning and constructed pool and aquatic facilities ranging from recreational and. Competition and Olympic venues over the past 25 years has been over a thousand facilities. And so, once. Again, the qualifications of this team. Were short with the thousand, apparently more than that, but really bringing together a team with what we think is the right qualifications for for the city of Long Beach. So we've got about 12 slides to talk about. Some of our experiences. And then we'll we'll end with. Michael Rotunda. And some thoughts about the site and some of. Opportunities for the project to roll quickly. This is Occidental. College. This is in a planning phase right now in fundraising. A 36 meter pool. Really focus on. Competition for the university itself. Oaks Christian High School. We developed Olympic sized pool. It's 50 meter by 25 meter. Really focused more on competition for that particular venue. This particular project on it, would it actually in Michigan, this was a combination of within a single facility, both. Recreational and. Competition facility and accommodations. This is our project at Georgia Tech. This was built. For the 1996 Olympics, if you recall, in Atlanta. And it is a one of the fastest pools in the nation, the holder of many a world record and American records. From the competition standpoint. It's also referred to as a dotted ice. So it is a 50 meter by 25 yard pool with a separate diving well. One of our other competitions sites is a facility that's hosted National Conference Grand Prix swimming event since its opening. It's Michael Phelps most favorite pool. He swam and is leading into his record Olympic gold medal run in the 2008 Olympics. It's also adopted a configuration. And in the case of the University of Missouri, from the standpoint of recreation use, it gets tremendous community, regional and then of course, student use. City of St. Peter's. This is a municipal facility that was built for the Olympic Festival and has hosted Olympic trials for swimming and diving. This is a 50 meter pool with a moveable bottom so that it has a full depth for competition but provides great opportunities for recreation because and that's shallow in that that moveable bottom can go from zero down to seven feet. That's also an example of a diving tower that's part of the main pool, and it has some recreation. You can see at the very end of this, it has some slides and some other fun recreation components in the building as well. We also wanted to share with you some of our outdoor facilities. This is a municipal facility, outdoor ranging from zero entry to of course, you can see the slides, vortexes, lazy rivers, a whole component of opportunities for recreation use, including also lap swimming and some competition events as well. The University of Nevada. This is in the this is one of their lap leisure component facilities. And then in the adjacent building, there's actually a 50 meter Olympic sized pool as well. You can see the spa next to the windows really does provide some of that indoor outdoor experience. Denison University is an interesting project because it does have the Olympic 50 meter pool. You can see in the far of the photo and then in the near, as opposed to placing the separate diving. Well, at the end of the 50 meter pool, it's located towards the towards the middle and actually creates like a tier an L-shaped facility. So it's just a different configuration. This Integra Fitness Center is really just an example of the combination of both leisure components and recreation. With lap swimming in the outdoor environment. Southeast Missouri University is really trying to illustrate some of the recreation components that we've worked on on some facilities. Not to say this is what will be here, but it's definitely something that we wanted to share as vast experience, everything from the Olympic venues to university climbing walls in a pool. Again, with Arnold Community Recreation Center, just again, help bringing aquatics into a community is vital for the success of an overall project. Blue Water YMCA. Again, just another example of the indoor aquatic facilities. Good evening. I'm Michael Rotondi. I'm an architect and an educator. So I come at projects in a in a in a with a broad overview of how it can serve the community in many, many ways, as well as with a precision of working with my friends here to make a facility that's quite extraordinary, which in the brief it talks about iconic architecture. In my experience, both direct and indirect, through my studies of architecture for many years, an iconic architecture comes from an iconic site. This is an extraordinary site. It's a there are sites. That have ocean meeting city, but there aren't too many sites that are on an exceptional bay in a wonderful city like Long Beach that has the pool mediating where land meets water and where city meets land and water. The the fact that it's a it's an in-between location for a pool makes it a. Very exceptional creative challenge, which is makes the project all the more fun. The way we're beginning to talk about it beyond preceding function is how to configure the light, how. To configure the space and the water in order to configure the communal life. And most of all, the charge that we have is to is to take the vision of the city as expressed through the council, to make a place that is going to attract people from all over the world. Thank you. So we'd like to thank the mayor and the city council for their time. So Mayor councilmembers, that concludes our report of this. We're asking that you approve the staff recommendation to award the contract for this team. Mr. O'DONNELL. Thank you, Mr. Mayor. Thank you for the presentation. You seem well-qualified to move this project forward, and I am happy tonight that we are moving this project forward. Quick question for city staff. You've heard me say several times throughout this process that we should do everything we can to incentivize the early construction, the expedited construction of this project. Are those concepts or is that concept built into this contract rewarding tonight? Yes, we have actually a very aggressive design, a time frame for this. And then what we will be doing when we go out to bid is for the contractor. We're going to do a new methodology for selecting that contractor, something we've never done before to ensure a we have a quality contractor and B, that they're going to deliver this project in a more expeditious way. Great. Are there financial incentives? We're exploring that possibility at this time. But there aren't in tonight the contract or awarding tonight. There is not no what. Instead, in essence, what we did was establish a very aggressive timeframe. And in order to accomplish that, we are paying the price, you might say, in order to ensure that we get the plans and all the permitting and everything in place within our timeframe. So what's the timeline are we looking at? Why don't you break it down? There's the timeline for the design. Yes, there's actually, as you know, we're we've got to prepare conceptual plans and we're going to likely have those done in May, June. Then we will meet with stakeholders to discuss some of the outstanding issues, will come to the city council to make sure we're going in the right direction. And then, of course, we need to prepare the entitlement applications, complete our environmental review, go to the Coastal Commission, go to the Planning Commission, and then ultimately return back to the council so that we anticipate, in essence, doing all of that. I've got the schedule here so that we would likely be going to the Planning Commission in September to get the reviews and approvals. And then shortly after that, we're moving into a design and construction drawings. As you know, our timeframe for getting a pool completed is within about two and a half years. So that's the timeframe that we're looking at to get this project done and approved. Great. Well, I would have liked to have seen some financial incentives built into this, because to me, that's the hammer on getting this done. And it can be done. You know, it's it's not unique necessarily. It is probably in the public sector. But again, it's happened in the public sector before. Is there anything we can do to tighten tighten down the timeline between now and September? We've talked about it's going to take four months to drop conceptual write in conceptual. So just that they're just there and they're not any design necessarily any structural design. They're just you know, they we need to explore the conditions of the site. There's a lot of background information that needs to be conducted in order for us to determine the kind of building that we can design and the configurations that that site can support. So there's a lot of information that needs to be done as background before we can actually start designing it. So we I can assure you that we have a very aggressive design schedule, that the construction component is where we're going to need to explore the possibilities of incentives, because that's where the area and projects typically bogged down is in that construction phase. Correct. Okay. Listen, if there's something we need to do to move this forward a little quicker, the design component, please come back to council and ask us to do it. And I hope that the firm will communicate with you. If there's something we need to do to move this along, they too will share it. And when we get to the construction phase, maybe they have some ideas. Maybe we can look at some things some other entities have done to expedite the construction. But I think we need to do all we can to move this forward and move it forward rapidly and again end up with the best possible product. I know there's a balance there, so thank you. They keep concern for over Dylan. I have a couple of questions for the design team. Well, I think, as you already know, the council is looking for a world class, iconic facility. So I'm glad you comment on that in your presentation. We're looking for a facility that supports competitive swimming, it supports water polo, it supports community recreational swimming, and it supports an indoor diving component as well. Yeah, the assistant city manager talked about perhaps some conceptual and meeting with these stakeholders in May, June. And I can tell you, as I mentioned, those different things that we have some very eager, interested and active stakeholders. And I guess what I'd like to know is why, from a conceptual perspective, you wouldn't meet with those stakeholders early on in March. Right. Let's get going. Listen to at least what they have to say, what their aspirations and hopes and goals are for the project. And then, you know, a month later, you know, 30 days in April, we to come back and say, hey, based on what you've heard and we've heard from city staff, we've listened to the council, this is kind of where we're headed and make sure that we have a process that's very engaging as we go through this. Because when I hear that it's going to be, you know, May or June before me with stakeholders to talk about a conceptual design. And, you know, I share Councilman O'Donnell's concern about it dragging on. So could you speak to how quickly you could have some of those meetings? Yeah, I think that we. Can work with the city schedule. And obviously work with staff on developing any type of. Expedited schedule in that process and. Including. The community. In that process along the way. And we can work with staff to develop that schedule. Okay. So but I mean, specifically, do you see, you know, within the next month meeting with the four or five or six stakeholders representing some of those different groups and, you know, hearing at least what their aspirations are for the pool. I think that is absolutely an opportunity for that. Okay. And then how much time do you need from the time you hear input from from staff, from council, from stakeholders to say, okay, I've listened to you. Now here's kind of our first draft of what we think this facility is going to look like potentially. I think the current schedule has us in a 4 to 6 weeks period where we're. Evaluating the multiple options. That are on the table. And as you know, it isn't just. The single option. There's multiple configurations that the current design or the current concept has provided and what the City Council has approved for us to evaluate. So when you're talking about the multiple options, you're referring to the ten meter indoor dove. Well, as well as the moveable floor. That is correct. Okay. And I notice that in a couple of the pictures you had, you talked about some diving components and where those indoor ten meter dove facilities. Okay. And you're so your experience is at least in these other facilities, you were able to accommodate that. Yes. I mean, and that would be typical of one of the resources that are provided. In this type of facility. Great. And I think you also mentioned there was at least one facility you designed that did have the moveable floor. Is that correct? I mentioned one, actually. There were a couple examples you can't tell. From the photographs. And how is your experience with that? Fairly positive. I mean, we seen the council. We think that would be a great feature of the Pools app. In your experience as well? Yes, it takes. A body of water that can be between seven and nine feet deep all the way across and makes it usable for any age group. Because of the depth you can change literally. The platforms can come out of the water, so it goes from zero inches down to all the way down to the bottom. So it gives you tremendous flexibility, which you normally don't get in just. A square body of deep. Water. And that was our impression as well as as we listened to the needs of a different group and trying to determine how to accommodate as many as possible, if not all the mobile field floor seem to be an ideal capability to try and meet that variety of needs. Okay. And one of the other things is we've, as you know, we've selected Murtha and has done the temporary outdoor pool. So we've kind of picked that technology. How has your experience as a design team working with Murtha? Are you knowledgeable of used in the past? Do you see it continuing to play a role? So we've worked on many projects with Murtha, actually on similar renovations where we've taken existing purchased facilities or existing purchased pools and put them in new facilities. We're working on the Omaha facility right now, which utilized the 2008 and two and then 2012 Olympic swimming trial facilities. And that was a Murtha pool that we're now repurposing and utilizing. So as a firm, we've done that quite a few times. So I'm unclear. So are you experienced with acquiring the current technology design and using it in new facilities? And is that a vendor that you typically or commonly or occasionally work with? We've worked on numerous facilities and projects with Murtha. We're very familiar with the technology. And then utilizing and repurposing is something that we've done in the past and are currently working on now. But I guess when you talk about repurpose repurpose purposes, and that's different than your design as you do a designer of facilities. So, you know, I think Murtha's the best technology. I mean, you use it some. Times have not always on occasion. I'm just trying to. Sure. I understand. Your. We use Martha in certain applications where it. Murtha is a movable and portable pre-engineered pool. The other alternative is a concrete structure. We've done an approach both the same way. They both have particular benefits, pros and cons with the current Murtha pool that's sitting in the parking lot now, that is a temporary pool put up utilizing the pre-engineered structure. Putting that back in the ground is something that we've done in the past and for this application would work quite well. So because that's our expectation, right? And this is not to do we expect that to be disassembled, protect some of material cost and then put it in front of the facility. Absolutely. Yeah. Okay. Great. Well, thank you very much and look forward to work with you. And thanks for joining us. Thank you. Thank you, Councilman Neal. Don't leave, gentlemen. Thank you, Mr. Vice Mayor. Appreciate the rendering. Your work looks very impressive, but I do have a question in regards to do you plan over the life of the contract to utilize any. Local contractors and. Even possibly any minority businesses? Currently we have submitted. Our consultants for the team, which I believe does have a certain level of local presence. On that. Obviously, when this goes to bid, I think that on the construction side, we have great opportunity to look for integrating those type of services into a general contractor. Thank you. Thank you. We were also with you there. Thank you very much. Not seeing no other comment here. Any public comment? Just before we made the motion. Do you want to do it now? Move the staff recommendation. So we have a motion to move the staff recommendation. And there's a second. I will take public comment. I am Francis MLA from Harrison. I reside in District one. Vice Mayor Garcia and sitting council member said in the city, what a phenomenal presentation. I was looking at the variety of the polls. It is quite impressive. What's so awesome about the city of Long Beach is they do have an ADA compliance officer and I was looking at this because soon there will be the Paralympics and I don't know if Long Beach has a vision or in the future. I have an opportunity of maybe having the Paralympics at the Belmont pull. So I wanted to bring it to you. You may not be able to address this, but there are persons that use the pool for recreational purposes that are adults and children. They also use of therapy. But amazingly, those persons that train, you know, for the Paralympics. So I don't know if there's different types of things that will be needed for the pool or its built in universal design. But I just wanted to give it to you so that that door is open looked at, and so that opportunity will be there for all people. Thank you very. Much. Thank you. Next speaker. Mr. Vice Mayor. Members of the Council. Mayor Foster. My name is Lucy Johnson. I live in the fifth district. And this week you were correct. I am pleased with the. The choice. Thank you very much. I am pleased with the the selection of the architectural and engineering design team, particularly after I did learn that Councilman Hunsicker was part of that and once again involved as they were five years ago. And what we were trying to do this. Back then. Oh, excuse me. I come from the city staff and project manager Dino Amelia for completing their evaluation of these 21 separate proposals in a short period of time. It was encouraging to see that the original timeline is stated in the request for Call of Qualifications was met. Also very much appreciated was the timely posting of the list of proposers and the posting last week of the staff evaluation report on those 21 proposals. I do, however, have a couple of remaining concerns that were reinforced when reading the item before you tonight for approval. I think Dr. Councilmember Geelong has addressed this to some extent or to a great extent, but specifically that language says as required in the February 12th, 2013, council approval. The scope includes comprehensive design services for state of the art, recreational and competitive indoor and outdoor pool and an natatorium facility and provides for the study and feasibility determination of a separate indoor diving well and adjustable pool for system. Debbie McCormick addressed the diving mill issue in just a moment, but we all know that both are feasible, and I think your design team has already talked about that in terms of especially the some of the slides they had that showed a separate diving well, numerous slides and also the removable fourth floor. So the question for the council tonight is whether or not you will actually direct staff and the project managers and design team to incorporate those both into the final design. I thank you all for your support of this important project. The entire aquatics community in the United States is anxiously awaiting the completion of this new world class Belmont facility. As a side note. We have a Facebook page Rebuild Belmont. Plaza Olympic Pool. As of today, we have 1113 likes on that page. And the latest post, which was regarding an article on Swimswam Wwe.com, which is based out of Austin, Texas, about the selection of Harley Ellis Devereaux that you're looking at tonight, have been asked to approve tonight that post, one post alone had 809 people looking at it as of today. So I hope you can appreciate that this is much looked at not just here locally in Long Beach, but around the country and around the world as well. Thank you. Thank you. Next speaker. Good evening. My name is Patrick Kelly. I'm with Teamsters Local 952 and Teamsters Joint Council 42. I want to thank all of you for your public service and thank the public for being here on Mardi Gras. It shows a lot of dedication and I hope you all have a good Mardi Gras as you go forward. My question on this project is, and I think that it is, but I want to make sure that it's going to be done under prevailing wages. And if somebody could answer that and also we would ask that you consider a project labor agreement with local hire that will help the building trades people that are out of work . Some of the crafts have 40 or 50% unemployment. And as you know, there's a tremendous amount of unemployment with young people and other people in the neighborhoods here in Long Beach. So thank you again for all of your work and happy Mardi Gras. I got some pushback because requested a quick comment from staff on that. Yes. Again, this is just the design phase that we're talking about. But for the construction phase, yes, it would be prevailing wage. And we will present to the council the option of using apply for this project also. Thank you. Next speaker, please. Hi, I'm Debbie McCormick. I think you met me last year and one other time during the year. I wanted to thank you because the last time I was here, it was a wonderful day. You all made a wonderful decision in voting for this new pool. We really fight for it. I think we helped educate the city about what the needs are in the aquatic community. You heard from the greatest divers in the world, the greatest coaches in the world. And I got a letter from our high performance director of U.S. Diving emphasizing why it's important to have a separate indoor diving. Well, with the platforms, of course. A lot of that has to do with the temperature of the water. A lot of that has to do with having simultaneous events going on at the same time and not being in anybody's way. So that really is really important. The depth of the pool is already there on. I know you're going to have the support of UC Davis. I'm very excited to work with this new team and and express some of my ideas. I think I have a lot of good ideas for the city and the diving world is cheering. Everybody is really paying attention to what's happening. They're all going to be here. I can't wait to help put on a really big show for you for the grand opening. I was at the grand opening of the outdoor pool. It was so exciting to see so many happy people smiling faces. And I can't wait until it's our turn for diving. And I just think it's just all wonderful. I want to thank Gary DeLong and Patrick O'Donnell for doing so much on our behalf. And I just wanted to remind you that you're all invited to a little diving show at the Martin Luther King Pool April 9th. I've invited the city council and the aquatic capital of America, which I now on the board of, and they support a lot of my ideas. We want to show you kind of how the little kids start. And I also want to thank you for supporting us in changing electricity from 122 to 20 so that we could put in a bubble machine. We want to invite you to all put on your Speedos, jump in the bubble. And I just think I really appreciate your support and I'm so excited about this and I want to help as much as I can. Thank you. Thank you. Next speaker. We especially want to see Gary in those videos. I think you can see him on a screen on Anaheim. Right. Good evening, counsel. My name is Michael Kirkpatrick. I'm a member of the third district and a swimmer at Belmont Plaza. I'm thrilled to see this project moving forward. The one thing I'd like to make sure I get across is that this project should not be rushed, as was evident. This is going to be an icon for Long Beach and I'm thrilled that it's going to go fast. I want to be in that water as soon as I can. And you've got a lot of people in the community who are really interested, as Judy mentioned. The Facebook group has a lot of people who are interested in. I also run a website that talks more about it. But ultimately, we don't want this thing to run over or get too many people, too many competing interests. Please listen to us. Take our input, but take the thoughts of what seems like an incredible architecture team to heart as you move forward the project and don't rush it . Thank you very much. Happy to see the ball coming. Thank you. Next speaker. I am Kurt Schneider. And Mr. DeLong had mentioned having the stakeholders meetings with the architects. I think it's a fantastic idea. I'm recently gone through the purchase of the adjoining property with Yankee Doodles, and we're working on the rest of the block. And in doing so, I think it's very important because there's a lot of effect from this project on the adjoining properties. There's going to be a removal, I hear, of the the street in between the pool and the property that I'm involved in. My hope is that when you say stakeholders, it's not just the water polo diving and swimming, but you also have all the other beach activities that we want to activate the speech to its fullest. You don't want to spend $63 million and you have a wonderful pool, but it's only used during swimming season and you want to have everything like bringing in the diving. It would be you'd be very remiss if you had built this without diving. Also, the removal of the street. Again, make sure you have all the stakeholders at the table and take some time to make sure that you make this the greatest swimming center in America. Thank you. Thank you. Next speaker. Well, sounds very good. But Long Beach has a problem of over developing swimming pools available at Jordan High School, Lakewood Park, Jordan High School King Pool. The university could even scheduled in, then a pool was available. And of course the pool that they claim to be a problem with an earthquake, the Belmont the Belmont Pool, all those were available. You chose to build one because of the Belmont pool being a possibility of an earthquake. Well, there are all sorts of risks in life, and that was very minimal. But that was the incentive of moving this pool forward. This new one now. Much has been said about being movable for. Oh, it's very good. But really, is it I mean, the expense involved of that, they mentioned it. It concentrated on that because it was so expensive and an item that should be looked forward to. But what the Olympics doesn't have, the Olympic pools don't have movable floors. Why do we need one? All you have to do is start at the end of the pool, the the shallow end, and proceed to the deeper and one and the end. You don't need a oh, you don't need a livable floor for multiple activities. They don't have all they don't have are having all different activities at the same time. So I think there's a problems here. I applaud the fact that language wants to improve, but millions and millions of dollars is going be spent on the needy and and education and a lot of other things other than over developing that which doesn't need to be developed. Thank you. Next speaker. Hi. My name is Jessica Payne. I'm the president of the McCormack Divers Booster Club, Council Members, Mayor Design Team. I just want to thank you all so much for what you're doing for the Long Beach Aquatics community. I've been involved with diving since my son started in the year 2000 with McCormick divers. We lived for five years in Australia, where every all the major cities have a major aquatics facility that looks a lot like some of the facilities these gentlemen have designed that have fabulous competitive facilities. Sydney has the moveable floor. It was thrilling to be there when they were moving the floor for a big event at the same time that they had the water slide going and all of the recreational along with the competitive, it can be done. It can make Long Beach such a destination. The diving and aquatic community around the world are watching this project and waiting with bated breath to see how fabulous it can be. And thank you for supporting us in this. Thank you. See no other public comment on it? We do have a motion on the floor and a code call. Please go ahead and vote. Motion carries nine votes. Yes. Great. Thank you. And next item, please.