A resolution approving a proposed First Amendatory Agreement between the City and County of Denver and Design Workshop, Inc. to extend the term for consulting services on an as needed basis. Amends a contract with Design Workshop, Inc. by adding one year for a new end date of 4-10-23 for on-call landscape architectural planning, design, and consulting services for parks and parks facilities, citywide. No change to contract amount (201947756; 202160687). The last regularly scheduled Council meeting within the 30-day review period is on 2-28-22. The Committee approved filing this item at its meeting on 1-18-22.
And Council Member Cashman has called out Resolution 45 for questions under bills for introduction. No items have been called out under bills for final consideration. No items have been called out and under pending. No items have been called out. Madam Secretary, would you please put the first item? Well, we don't need that because we don't have our screens right here. So we're going to forgo any items on our screens this evening. But Councilmember Cashman, would you please put council resolutions 51 through 70 on the floor for adoption? Yes, I moved that council resolutions 20 2-0051525354555657585960 6160 263, 64, 65, 66, 67, 68, 69 and 70 be adopted in a block package. Very good. I thank you for the motion. And I think we got Councilmember Hines in as the second on that one. Comments from or questions by members of Council on Council Resolutions 51 through 70. Councilmember Sawyer. Thanks, Madam President. As you know, I have consistently voted against the use of on contracts by city agencies that don't have a reporting structure to city council on the use of those contracts. So tonight we've got another 19 from Parks and Rec here. And I want to just make sure I know that these are extensions so they're not adding any money to the contract amount tonight. We don't get any reporting at all from DPR on the use of their own calls. We don't know how much of the original contract has already been used, how much might be remaining. You know, like I've said many times, it's council's responsibility that's given to us by the Charter to oversee how city agencies are spending their money. And when we're approving on call contracts without any reporting mechanism to us, I believe we're failing in that duty. I think at this point, I mean, it's 19 tonight, but we've got to be at 100 by now over the course of the last year. That is extraordinary. So I'll be a no tonight. Thanks, Madam President. Thank you. Councilmember Sawyer. Councilmember Ortega. Thank you, Madam President. I just wanted to add that this is an important issue. And as you know, I routinely call them out as well and voted no on many of our on call contracts. We have since been getting reports from Doddy. I'm not sure why we're not getting them from Parks and Recreation. I know we're getting them from the airport now as well. So I think we need to elevate this conversation with Parks and Recreation so that we're getting the same consistent information that we're receiving from the other agencies that have been doing on call contracts so that we have a way of knowing what we're approving. I understand they want to be able to have a pool to select from so that when there are different jobs, they're able to do like a short list and be able to get the work out faster. But I think we need to be able to see the details on these contracts, because oftentimes what happens is some of the same contractors get used over and over and over again, and it's very costly to go through the RFP process to put together a bid and and to finally get selected only to find that the time will be exhausted. And you may never be called as a contractor that got awarded a bid. So that's part of why I think it's important to get the data so that we can monitor how they're being used and to make sure this is an efficient way to continue to do business in the city. Thank you. Thank you Councilmember Ortega and wanted to I have that Craig Coronado and or Jason Moore are joining us this evening to answer any questions. And so I wanted to see if Craig could give any insights to the reporting or anything else that was mentioned by the councilwoman. Thank you, Madam President. And thank you to the Council for hearing this. Yes. DPR appreciates council support of our maintenance and expansion programs. We have heard this before, the concern about reporting, and we're aware that Dotti in Denver are doing extensive reporting where we're setting up to do that ourselves. We do have a process. We have a sop here, standard operating procedure that we utilize to fairly and transparently distribute our work among our on calls, both in design, which this is associated with and construction as well. So right now, in terms of of capacities, less than a third of the firms have exceeded half of their contracted capacity. Yet all of our consultants, all 17 of them, do have work through this on call. So it's been distributed fairly evenly. We do track it and we are reporting it internally and we'll work with council to report it out as needed. All right. Thank you, Craig, for being here this evening. And it looks like Councilmember Ortega has an additional question. Go ahead, Councilman. I just want to mention that we're getting the reports quarterly from the other agencies and just want to see if that is a commitment that Parks and Rec is willing to make to provide them on a similar schedule that we're getting. Those other. Ones. That certainly makes a lot of. Sense to us to report it in a consistent way as he does. We just don't have that quite set up yet, but we're working on it. Thank you, Craig, for that. And Councilwoman Ortega. Councilwoman Sawyer thinks that the president and thanks, Craig, for that information and really appreciate it and be happy to talk through that. My best recommendation for you would be to connect with Daddy about this, because not only did Daddy start reporting in a more robust way to council, they also worked with Dispo to set up a very specific way that they now award contracts and write contracts. So, you know, for example, when I first was elected to council two and a half years ago, you know, sometimes we would see an extraordinarily large contract, like a $50 million contract or something like that. That's just an example. I can't think of it off the top of my head, so don't quote me anyone who's watching. But, you know, we'd see one on call kind of general contract, and then the work would be split up and we'd get the reporting at the end. What Dotti and Dispo did was rework the way that they actually write those contracts so that now we would see $51 million contracts come through. So there's a lot more specifics about what's happening. It's a lot more specifics about the scope of the work. There's a lot it's a lot there's a lot more clarity around things like Mwb and B equals and and how those are being achieved, etc.. So I would recommend that you reach out to Danny and talk to them or dispo and talk to them about the changes that they made in partnership. That's the reason why I don't vote no on Daddy on call contracts anymore. Dan isn't quite there yet, even though they have started quarterly reporting, which I very much appreciate. But you know, there are Parks and Rec is not the only other city agency that has on call contracts that does not do any reporting to city council . And so, you know, I am a regular no vote on these things because of that issue. And, you know, appreciate your willingness to make some changes there. Thank you. Thank you. Are we frozen? And my president. President Gilmore, dropped off. Yeah, I was just going to say, am I frozen? Sorry. I don't see it. I'll take over. I don't see any more hands in the queue. Roll call, please. Council Resolution 20 20071. Forgive me. I'm ahead. Roll call on council resolutions. 20 2-0051 through 20 2-0070. Sawyer. No black shirt because I. CdeBaca. I. Clark, I. Flynn. I. Herndon. I don't. Know. Cashmere. I can eat. I. Ortega, I. In the against India, i. And Madam President Torres, I. If I can interrupt, I'm back. Council Secretary. If I could be included in the vote. Yes. Torres. I know, Madam President Gilmore. I. Madam Secretary, if you please, close the voting and announce the results. Two names. You have a nice. 11 eyes council resolutions 22, dash 0051 through 22, dash 0070 have been adopted. And apologies there. Zoom is not working well this evening for whatever reason. So thank you, council pro Tem Torres for stepping in there and we're going to go ahead and move forward here.