Recommendation to adopt Specifications No. ITB FS15-005 and award a contract to Enterprise FM Trust, dba Enterprise Fleet Management, Inc., of St. Louis, MO, for leasing vehicles for various Police operations, in an annual amount not to exceed $155,000, including tax and fees, for a period of four years; and authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments thereto.  (Citywide)
Item 15. Report from financial management. Recommendation to award a contract to enterprise fleet management for leasing vehicles for various police operations in an annual amount not to exceed $155,000 citywide. Is there a staff report, Mr. City Manager? Yes, we have a brief staff report from our fleet manager, Dan Perlmutter. Good evening. Over the years, the police department has used a variety of procurement options to secure vehicles for undercover operations, and we are jointly working to renew that fleet, which has aged considerably. The undercover fleet is currently a mix of leased and city owned assets and this is proven effective in meeting the department's operational needs. This proposal is a continuation of a leasing program initiated for the Department in 2011. The police department has factors unique to their operations and under certain circumstances, may need to take a vehicle out of service and replace it with very short notice. Staff researched options for quick and efficient vehicle swap out services and determined that leasing a small portion of vehicles for these operations would satisfy the department's operational need. Lucent provides the option to quickly swap out a vehicle for a like unit, along with minimal administrative delay. Additionally, since the current police undercover vehicle fleet is aging and becoming unreliable, maintenance costs and downtime have been rising significantly. What should be a simple Preventive Maintenance Service has turned into extended visits to the repair shop, as entire vehicle systems have to be replaced or rebuilt. Vehicle availability has been reduced, affecting police operations. This lease option will enable a near term replacement of the most troublesome vehicles, leading to immediate savings in maintenance and fuel costs and an improved level of service to the to support department operations. At this time, city staff recommend securing a limited number of vehicles for undercover operations through leasing. This will assist the police department by providing for a quick vehicle swap out if needed and replacement of their most agent vehicles in the near term. This contract provides for lease of up to 20 vehicles of various makes and models for an annual amount not to exceed $155,000 for a period of four years. Extensive local outreach was done for this bid. However, a nationwide leasing firm enjoys significant advantages in purchasing power and access to capital. Fleet will be returning to council with recommendations to replace the remainder of the undercover fleet through a series of new and used vehicle purchases, which is the most cost effective procurement method for the majority of that fleet. That concludes my presentation. I'm happy to address any questions of counsel. Thank you. Councilmember Andrews, would you like to? Wonderful. Councilman Austin. No, thank you. Is there any member of the public that wishes to address the Council on item 15? Seeing nonmembers cast your vote. You're welcome. Motion passes nine zero.