Recommendation to conduct a study session to receive and discuss the City’s capital investment needs for transportation infrastructure and City facilities.  (Citywide)
Recommendation to conduct a study session to receive and discuss the city's capital investment needs for transportation, infrastructure and city facilities citywide. Thank you. I'm turning it over to staff. Thank you, Mr. Mayor. Members of the City Council. Infrastructure is one of the most important things that a city does. In addition to providing public safety and our services, it is one of the chief core missions of a city is to provide streets and roads and facilities and and all the things that go into infrastructure. From time to time, we get questions from the council in the community about what are our infrastructure needs. We wanted to present a presentation to you today to give you a, you know, an estimate of what those needs are over the next ten years. And so I will turn it now over to our deputy director of Public Works, our city engineer, Sean Crumby, who's going to go through a brief PowerPoint presentation to talk at a high level about what our needs are over the next ten years. Good evening, Honorable Mayor and Council. As mentioned, the presentation for the study session tonight focuses on city infrastructure needs. This study session continues a series of presentations this year by the Public Works Department. In March of this year. 2015, the City Council was presented with the state of our streets and in October this year with an update to the city's parking assets. Tonight's presentation reflects the collaboration of the Public Works Department with other departments of the city. So the presentation is going to begin and highlight what's being done with current resources, followed by a transition to unfunded needs and conclude with funding shortfalls. Over in the city. So to begin, Strong Foundation, Strong City, that's the motto of the public works department. And I think it's important in regards to to relay the strength of infrastructure within the city or the importance of infrastructure within the city. The definition of that infrastructure can vary along beaches. Infrastructure extends beyond the roads, bridges and sidewalks of the city. Other infrastructure components include public safety facilities, storm drains and pump stations, community centers and parks that bring together people of all ages. Our energy, infrastructure and new technologies such as fiber optics, all of these components are related. Improving the infrastructure enhances the quality of life for all residents and continues to make Long Beach a national leader in livability. In this past fiscal year, Long Beach has continued an aggressive infrastructure program that brought over 50 park projects through completion, responded over 2200 facility repairs, rehabilitated 55 lane miles of arterial streets and 16 lane miles of residential streets throughout the city repaired five major bridges and enhanced a variety of bike bicycle infrastructure throughout the city. Within the capital improvement program. The City Council adopted fiscal year 2016 capital improvements this September. This budget includes 50.6 million in spending on new projects. Just a summary of a few key projects not intended to be comprehensive are shown within this slide. As approved by the City Council last week. Work will begin on the Civic Center, which includes City Hall Headquarters, the main library and Lincoln Park. Installation began on 25,000 LED street lights citywide. The East Police to the East Division Police to Station Project will be completed near the start of 2016. Project continues. Progress continues on construction of the Northshore, which are the North Branch Library. Work also is in progress to force wetlands, gum binder park as well, as well as critical road work on Ocean Boulevard and Alameda Avenue. With street projects, bicycle infrastructure is added, most notably will be the Pacific Bike Boulevard and Sixth Street projects under progress this year. So infrastructure needs. It's clear that despite the immense progress that's made, there remains a lot more to do, much more to do. Long Beach is at a critical juncture with aging infrastructure and facilities. The slides remaining from here will highlight the major investments needed in our city infrastructure. So taking into consideration all of the infrastructure needs, the total infrastructure cost over the next ten years is $2.8 billion. The rest of the presentation is going to focus on what comprises that $2.8 billion. But in addition to that, we're going to cover infrastructure. We're going to cover maintenance needs that total $40 million per year. So transportation infrastructure, the first component to be covered. These include components that move people throughout the city, but also is a key component to facilitation of goods, movement and economic development. This infrastructure includes not only what's visible above the roadway surface, but also a network below the surface, including our cities stormwater system. So first is our street inventory. This slide was taken directly from the city's payment management program. The city of Long Beach has about 177 miles of major roadways, plus an additional 600 miles, 609 miles of local roadways, encompassing 169 million square feet of asphalt and concrete surfacing throughout the city. Even though major roadway networks, even though that comprise less than one quarter of the total network by length, it actually represents 35% of the paved area on a per mile basis. An average major roadway cost approximately $2.3 million to construct. Whereas. A local network as a local network. Whereas the local network represents 65% of the pavement paved area, with an average replacement cost of just under $1,000,000 per mile. So this slide depicts some pictures of different pavement condition index conditions throughout the city label. There are the values 100 would be a brand new street. Zero would be a failed street. In all cases, all of these streets are in need of repair. So this slide provides the average estimated peak PCI for road conditions for the next ten years based on three funding scenarios. Our city's entire road network of streets, both major and minor roadways, is currently at a pavement condition index of 60. As adopted by the City Council, major roadways are currently funded at 11.4 million and minor roadways at 4.9 million this fiscal year. That's the $16.3 million that's shown. However, to bring the backlog to 20%. At maximum would require a 14.3 million and 16.6 million. For major and minor roadways, respectively. That's the 30.9 million that's shown. The optimal solution, however, which eliminates all the backlog and brings the city's network to an average pavement condition index of 85 would require 17 million annually for the major roadways and 25 million for minor roadways. That's 42 million. In sum, the optimal solution would require 420 million over ten years, which is 257 million more than what is currently budgeted. If we continue to fund at the 6.3 million current annual level. According to experts in payment management, backlogs that exceed 20% and above tend to become unmanageable. The cost of repair and maintenance of streets increases as this condition becomes worse and the PCI drops without adequate funding to reduce that backlog. The needs increase every year. Other components of transportation needs totaled 933.4 million. Alleys are estimated at 60 million in repair work. There's currently no funded ALI program within our capital improvement program, but there have been recent, numerous discussions about funding needs, bridges, connect to city streets and have needs totaling 365 million. With the Shoemaker Bridge estimated at 250 million of that total stormwater includes 147 million for rehabilitation of 24 pumps and 108 million estimated for the Long Beach Mosque project. Sidewalks, bicycle infrastructure and parking structures have received improvements but have needs totaling over $70 million. Shown her pictures of typical infrastructure needs. The photos show the condition of our sidewalks and unpaved alleyway. Unpaved alleys in the upper right. Our bike boulevard. And what happens when a pump station fails? Community. Community infrastructure and non transportation related infrastructure that the public relies on. Spanning public safety, library services, parks, health facilities and the coastline technology and other city services. The city owns 414 buildings totaling 6.8 million square feet. The facility condition index or rating for city buildings assessments have poor condition. These buildings do not receive the maintenance or have not received the maintenance necessary to extend their or maximize their useful life. Adequate maintenance extends or maximizes the use of all of these buildings. So we'll start with public safety. The unfunded needs for public safety totals more than $130 million. Fire replacement. Replacement fire stations. Seven, nine, ten, 11, 18 and 19. These fire stations range in age from 48 to 79 years. Improvements are needed to address workplace safety, public accessibility and workforce privacy issues, including separate gender restrooms and locker. And locker rooms. Police wear and tear at the police academy range and facility are needed to support and train officers to meet current public safety standards. Many of the Academy's facilities are located in trailers put in place in 1998 and were never intended to last the past 17 years. Classrooms, locker rooms and staff offices at the Academy are located in these trailers. Recruit replacement of the academy with a new permanent facility is estimated at $20 million. A new crime lab and property facility is needed to meet the 21st Century Police Department. This is estimated at $15 million. The remaining balance is for needs that other facilities, such as the jailhouse and substations. The Echo see. The Emergency Communications and Operations Center needs power supply, stability and backup power. Before you. Some pictures related to the police academy, which is still in temporary trailers. Fire Station ten is in need of replacement after nearly 50 years of service. It shows daily wear and tear, typical for a 24 hour facility of that age. Parks and Recreation. 365 million needs have been identified across 162 parks, 26 community centers, historic sites and other facilities. The above are only a sampling of those projects. The projects include new developments to the park systems, but many of the projects reflect age parks with the toll of deferred maintenance. One example of a large park is Halton Park. That's a 95 year old park that is one of the highest, if not the highest, utilized in the city and in need of and have needs that need to be addressed. The most significant item, however, includes the need to obtain update irrigation systems citywide, which account for almost a third of the projected total. In addition, roof replacements across the city account for another 21 million. These photos show conditions to conditions of parks across the city. A Community centers are in need of repair. Playgrounds have failing equipment. Roofs need replacements. Restrooms are dilapidated, and irrigation system systems need improvements. Coastal infrastructure for coastal areas. Parks, Recreation and Marine have identified 12.7 million in unfunded projects, largely largely driven by the need for Alamitos Bay Channel dredging, as well as improvements and general maintenance of facilities. In addition to the improvements at the marinas, beaches and waterways in June of this year, the City Council approved an update to the five year Tidelands capital priority needs. That's reflected that reflects the realities of declining oil revenues. This list is in order of highest costs, not necessarily and is not intended to be a priority for the project for the projected needs. Shown in the picture is the Junior Lifeguard headquarters, which serves hundreds of junior lifeguards and does not meet today's needs. An additional 14 million of projects has been identified for LED conversions. Currently, a $6.7 million project is funded to convert street streetlights throughout the city. The 14 million in additional needs includes conversion to existing outdoor lighting at parks as well as other post lightings. Other city facilities, unfunded needs at various other facilities total just under $70,000,000.60 8.8. The public works yard includes consolidation of its three facilities, the library services various maintenance needs across the whole library system health has. Heating, ventilation and air conditioning flooring needs for a new mobile health clinic. Fleet Services has needs to repair the fleet service facility, where 1.4 million in facility maintenance is needed at the Temple, Temple and Willow Complex. Structural maintenance, such as window replacement, floor resurfacing and traffic striping, and the need for a camera system amount to almost 75% of that total estimate. Here's some photos demonstrative of the capital needs of the Health Department's facilities, with pavement damage, wall and floor cracks and other capital needs. Further needs are shown at the Fleet Services Library Services in Long Beach, gas and oil. Technology and innovation have needs totaling just over $70 million. The city is in need of updating its handheld radios for public safety, which amount to $40 million of that total. Additionally, radio system backbone as well as other radio infrastructure adds 13 million. Needs also include fiber optic connections throughout the city for future development and support initiatives taken by the Bloomberg I-Team. Maintenance matters. Maintenance is a critical component to effectively manage infrastructure and protect the investments that are made by the city. So while this presentation has primarily focused on one time capital needs throughout the city. Maintenance of existing and new facilities needs to be considered. While the Public Works Facilities Management Division has an operating budget of 4.4 million annually in the adopted 2016 budget. The Facility Condition Index report noted an annual need of 15 to $20 million to the upkeep of over the 100 facilities within the city. Additionally, Parks Rec and Marine have identified annual minutes cost needs of 20 million for basic repairs, upkeep of current and new facilities combined. That's a total need of $40 million annually. So in summary, taking into consideration all the projects that have been identified, the total infrastructure cost is 2.8 billion over the next ten years. This reflects projects identified throughout tonight's presentation, inclusive of the $40 million in maintenance needs that were discussed. Thank you. A couple of things. So the first is I just want to make sure I know that we were initially going to present this last week and a couple of members aren't here. So I want to make sure, Mr. Modica, that in kind of your next round of briefings in the next week, that you kind of are able to present all this information because it's important information to the rest of the council members. Yes, Mr. Mayor, we can certainly do that and we will make this public. This will be available, this presentation for the public as well. I wanted to let you start. Okay. Thank you. And then and then the other piece I want to just to mention is there is can you expand on the issue? And the one the one that's concerned me for a while is the issue about for every dollar that we're not investing, the cost dramatically increases over time. And I don't know if what staff want to comment on that. Absolutely. Great question. So as the condition of the city's infrastructure declines, the repair costs increase. So as they're ignored, those repair costs go up and it costs more to bring them back to the condition the longer we wait. Okay. I have a motion in a second for to receive and part of the report. Let me go and do public comment. Is there any public comment on this item? Just come forward. Good in council. Mayor Garcia, Tom Stout information is on file. You know, you guys just voted to add dates for a half a billion dollars last week. And you have all these infrastructure needs a total, almost that amount that's deferred. You guys have been deferring maintenance ever since I moved along Beach in 1986. The street at my house in Chestnut, the 3100 block has never been repaid since I moved here in 86. It's funny that Mr. Ranga Street was paved many years ago. It wasn't any worse condition than mine. Yet there seemed to be some favoritism there. You paved from Pacific. I guess from Willow to 31st Street, from Pacific to the river. But why did you stop at 31st? There, there. The streets south of us were no worse condition than the streets where I live. I mean, drive on it. It sounds like a hardwood floor that the glues no longer sticking. All you hear is a cluck, cluck, cluck, cluck when you drive over it. And you pictured some of those streets. We're never going to get anything done because 90% of the general fund is compensation. You spend ten or 12, I mean, maybe 15 million a year on paving the road, yet you spend a hundred million on your own pensions, and that's going to continue to increase, you say, by about 3 million a year. So in 2021, when Per says you all this money? It's going to be, you say, 135. A lot of other people say $150 million. That means that all the stuff that you keep spending money on is not going to provide us any more services. Hers is a, you know, saying it's the elephant in the room as a gross understatement. You guys talk about the great pension reform you had. That's a parks pensions will be $150 million by 2021. And now $150 million will go forward for the next 15 or 20 years. Where are we going to get some extra money to make the repairs in this city that we need? When compensation takes everything and pensions will grow up more because there will be raises raises add to their pensions. So, you know, I don't think that, you know, nothing's got better. And since I moved here, it's got more expensive. Property value goes up. Property value goes down. Property value goes down because infrastructure is hurt. And it's always going to be a low priority in the city. You have a lot of nice slides, but nothing ever gets repaired. Thank you, sir. Thank you. Any other public comment? CASEY None. And actually, I just was just informed that we missed two slides at the end. I'm sorry, Mr. Modica. So I think if you want to just quickly put those up zero. And if you could bring those up real quickly, I'll cover those. So what we wanted to point out on Slide 30 is that we do dedicate a fair amount of resources towards our infrastructure. We have about $31.1 million worth of our own city funds that we spend on infrastructure maintenance citywide. That's not all. General Fund, a lot of that is, you know, in the various departments. But we also do very well at bringing in federal, state and regional funds. So these are MTA funds. These are state for state transportation funds and federal grants for infrastructure as well. So that's about 24 million. And then we also go out and look for new grants that are specific for for infrastructure, for example, to force wetlands received almost all of its funding from state grants of 12.5 million. So that's about $67.6 million that we brought in in 2016. However, on the next slide, as you can see, if you take that $2.8 million billion dollars and assume that if we were to fund all that need over ten years, essentially, even with that $67 million, our annual shortfall would be about $212 million per year. So while we are doing very well at securing funds there, there is a tremendous need. And what we have currently doesn't cover what what our need is over the next ten years. And with that, we're available to answer questions. Thank you. I'm going to go first to the make or the motion, then I have a series of councilmembers. So, Councilmember Austin. Thank you. And I want to thank the staff for this very chilling report. $2.8 billion over ten years is is it's not making our job as a city council any easier, that's for certain. And the decisions that we make. The needs are clearly vast and untenable with our current level of funding and our current finances. I get as a council member and I'm sure many of my colleagues do as well, request we leave from residents to to pay attention to the the neglected infrastructure in the streets, alleys, sidewalks. And I know we all do the best we can with the resources that we do have. The limited resources that were was just just outlined for you. And I think we do do a great job of patchwork and addressing most critical needs in our districts with the with the limited resources that we have. But. And then when it when we have inclement weather, when we have rain, where we're reminded most of it, I mean, I think I received a few text messages or people sent me pictures of puddles in front of their their homes. And it is very, very difficult to to tell people, hey, you know what, I wish we had the resources to to pave your alley or to order to fix your street, your curb and gutter. And so we are going to, as Mr. Stout said, have to make infrastructure truly a priority. We're going to have to do it when? Now. Have to step up and potentially. Make us make some tough decisions. I did did have a couple of questions in regards to this. I mean, I understand we have a number of you laid out basically everything, but some of these areas are don't they receive uplands funds some of the more coastal area of the highlands once. Yeah. So some of the coastal needs are covered by tidelands funds. So we did show those though not everything is required under on that list would be paid for by general funds that could be paid for by other funding sources such as Tidelands. So they're not not of $2.8 billion is necessarily. Um, there's, there's a whole there, there may be some funding coming in other sources to, to, to meet those needs. Is that correct? That's correct. When we looked at this analysis, we didn't focus just on generally funded. We focused generally on our infrastructure and our technology needs citywide. And then, you know, the various funding sources could fund certain pieces of that. So this was a big picture kind of overview. Correct. And I should point out that these are rough estimates that not every single project that the city has is included in there. Some have very strong engineering assessments. Some are very rough estimates. It was more of a a picture to the council of of a general outline of our infrastructure needs. Well, I think it was it was it was necessary. I don't think I've ever seen anything this comprehensive. Um, and like I said, it was, it was chilling for us to see that, that type of number. I do think that I do have some, some, some hope because I think the payment management plan that we have in place will help us prioritize street repairs. And and we have a system in place that that will will help us move move that program. But I think, obviously, where we're short on on on finances and revenue, I'm concerned that without identifying new sources of revenue, the city will not be able to address this $2.8 billion of long term infrastructure needs identified tonight without cutting critical services. And as the speaker mentioned, yes, we do have employees. Employees cost. It is the cost of running a government. It's the cost of running a city to try to to be able to deliver the services and to maintenance and and do all of the great things that that the city of Long Beach does. You know, our residents live here for a reason because they enjoy the city. So that said, I'd like to request that the city manager and finance staff work with the city attorney and city clerk to provide options for new sources of revenue. I mean, let's let's put it out there. We we've got an overview. We have a understanding of what our infrastructure needs are. Let's let's let's show us how to get there, how do we fix it? And I think this council may need to consider options for identifying sources of revenue to make needed investments in infrastructure and other important city services. And so what I'm asking for staff is can you guys come back in the next few weeks in an early part of next year with some information to help guide this council on a decision in that regard? Yes, that's something the council would like. We can certainly provide that. Thank you. Thank you, Councilmember. I'm sorry. The second the motion with Councilwoman Gonzalez. Yes, thank you. I want to think staff a staff Shawn and say Ron and everyone that was a part of this for taking this over. I know with Reagan this has been a large undertaking, but it's a really great large picture, as we've been talking about, as to what our city needs in terms of infrastructure. And I will certainly be and always have been an advocate for better infrastructure. You know, as we put forth the alley plan or the alley agenda item a few weeks ago, you know, of course, we're very committed. I also like what Councilmember Austin mentioned. I think, of course, we certainly do need dollars to be able to make all of this happen. But looking specifically at leveraging dollars, you know, sitting on both the state and federal legislative committee, for instance, we've done great work with Shoemaker Bridge. I know in going to DC and really talking to the Department of Transportation or talking to our Congressmember Alan Lowenthal, about specific funds that we may need. So this is a beautiful document for us to go and take when we're at these different committee meetings to really give them a picture of what Long Beach will look like . So I just ask that maybe we look at, you know, for instance, Prop 84 funds that were used for Craftsman Village Park. I know, just kind of documenting a little bit more detail as to what other funds could be used in leveraging these dollars. And then I think I did hear, but I just want to make sure the document will be added online as well. Yes. Okay, perfect. Great. Well, thank you very much and great work. Thank you. Council Member Richardson. Thank you, Mayor Garcia, and thank you to staff for that presentation. I appreciate the comprehensive nature. I am also deeply concerned about our inability to invest in our infrastructure. We can only go so far with respect to taking a triage approach on how we handle our our critical infrastructure needs. And I know that there are tremendous needs across the city. And I was glad to see that there was really sort of reflected in this report, like our counterpart community center, 95 year old community center. I know about this center, but I know that there are needs and stories just like this across across across town. So I know that our residents don't want a second rate city, and I know that we all want to be proud of our neighborhoods. And we also want to, to some degree, control our fate and not always, you know, wait on grant funding to handle the important things that are that are vital to our community. So I think this is certainly appropriate, and I'm going to be in support of Councilman Austin's recommendation as well. Thank you. Thank you. I have very little info. Thank you, Mr. Mayor. I, too, would like to thank staff for putting this thorough presentation together. I know a lot of work went into the research and really review of our entire city. We have talked for quite a long time about investing in our city and our city's infrastructure. There have been councilmembers here before. Many of us joined this team that have expressed how difficult it is to really catch up, let alone stay ahead of our infrastructure repair and restoration needs. And so the beauty of our city being as old as it is, also comes with these challenges. And I think investing in the infrastructure will ensure that all of the progress that this city is making is supported. Failing infrastructure is difficult. We have in many areas just really considered ourselves in the position to do spot treatment. And I think taking a wholesale approach, really a whole wholesome approach to shoring it up is very important. And in the past, certainly in the retreat that we had last year, I want to say it's about a year ago we discussed our priority being infrastructure repair and restoration and all of the technological innovations that we pursue and are really advancing in, especially with the new innovation team that's been supported by the Bloomberg grant. All of that will be for not if we have crumbling infrastructure. And so, Mr. Mayor, thank you for your commitment to looking ahead for how this city can be secure really well beyond any one of our ten. And I think that's that's really one of the key roles we have here is to ensure that the city is shored up and can be stabilized long after that has a lasting effect long after our tenure. Thank you. Thank you, Councilmember Ringo. Thank you, Mary. And I want to thank you all for obviously putting this forward. It's been a long time since we had any kind of study of this nature to look at our infrastructure and how we can we can fund it. I know I asked earlier when I was meeting with the city manager, you know, how are we doing on oil? Because some of these projects are oil, talent and other resources. And apparently there's no change in the fact it's going further, further down. So revenue is going to be a big challenge. So I'm going to support Councilmember Austin's motion to look at this even further. We don't have full council tonight. So, I mean, we're not going to have that robust discussion as we probably could have or should have. But I'm looking forward to bringing this back again in the next few weeks so we can get a full, full extent as to what what's out there and what types of action could take. And I wouldn't especially thank Council Member Gonzales for bringing up the alleys. And alleys is a big thing in my district and certainly having that included in this study is is important because a lot of neighborhoods are suffering in regards to what their alleys look like and the access that our city employees are refuse collectors have in terms of being able to pick up the revenues from from the alleys . And of course, there's the the issues of our public safety buildings and our parks recreation building. So I'm looking forward to the next report that we get the update and moving forward with this. Thank you. Thank you. I want to just start by thanking staff. I know you guys actually work really hard on this and working on this for a while. And and I just want to thank the entire public works, Parks and Recreation and the city management team. I know technology, innovation, Health Department, everyone was involved in some way in this project. I know Public Works took the lead and I just want to thank you because I know it's very extensive and certainly there's an enormous amount of need. And so thank you for that. And I also just just wanted a couple just kudos. I think I do want to thank you know, Councilman Austin has been on this issue particular when it comes to the statewide advocacy piece. And I want to just remind us that we still also have an opportunity to hopefully also work with the legislature in this next upcoming cycle as they look at ways of trying to get cities transportation dollars. And we're in a situation today, unfortunately, where the state and Congress have chosen to do very little to help our transportation road repair, street repair needs. And so we will continue, I know, through the state led committee in particular, but also just to a further extent to to a lesser extent. But we will still do some work in the federal committee on trying to get some sort of package down to our cities. Obviously, there's no guarantee that's going to happen, but I know that work will continue. And I want to thank Councilman Austin and Councilman Richardson for I know that the work that's happening on the on the committees and to staff. So this is great stuff. You'll get this report online. You'll get the information back to the to the full council. And I know put that information on line as well so that it's all out there. And and that's it. We have a motion and a second to receive my father's report. Members, please go ahead and cast your votes. Motion carries. Thank you. And I'd like to. Next item, Madam Clerk. Item eight Report from Economic and Property Development. Recommendation to approve the Uptown Property and Business Improvement District Annual Report and assessment for the period of January 1st, 2016 through December 31st, 2016, and authorized payment of $54,000 in city property assessments districts eight and nine.