Recommendation to Authorize the City Manager to Issue a Notice to Proceed with Macks Craic Inc. (dba Mack5) for Construction Management Services for the Cross Alameda Trail through Jean Sweeney Open Space Park and to Appropriate $160,000 to the Cross Alameda Trail Project Budget from the General Fund Available Fund Balance. (Recreation and Parks 5191)
Open Space Park and to appropriate 160,000 to the Cross Alameda Trail Project budget from the General Fund Available Fund Balance. Right. And I pulled the him in because it's 160,000 from the general fund. And I wanted to give staff an opportunity to share why it's important to to fund this at this point instead of having it go through our budget process. Thank you. Good evening, Mayor. So what this is what these services are for is for construction management services, for the cross Alameda Trail, the portion through Jean Sweeney, Open Space Park. As you know, that project is grant funding from that active transportation program, which is managed by Caltrans and Metropolitan Transit Commission Transportation Commission. So because it's grant funded, we need to keep it on a strict schedule and timeline. So we need these construction management services, which really are critical for a project of this size so that we have someone out in the field who really is helping us manage the field conditions that come up and change orders and things like that. These types of soft costs are not often included in grants and are not included in this particular grant, so we need to find funding sources for it outside of the grant sources. The other part, funding sources that we currently normally would use like development impact fees are currently not available and so thus we brought it forward for to use general fund moneys. Thank you. Counsel, do you have any other questions? Just for clarification, Miss Voltage, this is just for the cross Alameda Trail. Within the park itself, it's not covering what we call the gap between a couple of segments of the park. Thank you. Of the trail, rather. Right. Thank you for that clarification. It is. It's for both to a certain extent, a portion of this grant does include that gap coverage. And there's also we're putting additional public works is putting additional dollars to make sure that gap is is done even above and beyond what was proposed for this grant. So we're melding those two together. Okay. Remind us what's being done for that gap that is more than just green paint on a road or. It is it's it's intended to be more than green paint on the road. The proposal that's gone before the Transportation Commission is is to take the lane the most terrible directions with the lane closest to the Starbucks in those businesses and make it into a protected two way bike lane. Thank you. Found if. I was like I just want to Jennifer base for use transportation planning director. But we are we're looking at health care. If we had a design that he was talking about that went to the Transportation Commission in January of this year, and it did contemplate taking it and we're trying to avoid taking that. LANE There were issues with AC transit and needing a bus stop. We're looking at taking actually the center median out and there's kind of an unused landscaped strip in the sidewalk that we're looking at so that we might be able to keep the lane. And so we're looking at some options are our intent is to have a two way cycle track that would connect with the ramp project, the ramp up opposite of Memorial Parkway and Jean Sweeney's you'd have a two way protected bikeway all through that corridor, but it's very tight and it's between two intersections. It's going to take a little work, but we're shooting to try to take the the most recent design to the Transportation Commission January, but definitely a two way protected bikeway. Okay, that sounds good. And as long as they've got chipper and that's the area across from the housing authority offices and come with independence the Housing Independence Plaza, is anything being done? I know it's not anything being done about it. Crossing is a part of this. Is that easy looking at that the transportation commission. Yeah, we're looking at it. The it what I think you're referring to is whether or not there's a lot of people that kind of cross. There's not we're looking at a Mid-Block crosswalk there and whether or not we can accommodate it. And the housing authority has actually gone after some grants. And then we are going to be coming through with some of the money from Measure B for dedicated transit lanes. And we're going to some other opportunities if we can't afford to do it as part of this project, because it it's very constrained with those two intersections. And we would be looking to do it as part of a subsequent phase that once the Housing Authority gets a grant or as part of the larger BRT project, we're looking to see if we can try to accommodate it. But it's a very tricky stretch in trying to figure out all the different pieces of it between those two intersections. It's complicated. And so with a bus stop there, as well as the two way bike lane and then maintaining the lanes and making sure we don't create any issues at the intersections. So. We're trying, but I'm not going to tell you for sure that we're going to accommodate as part of this initial phase. But it is something we want to try to accommodate as part of a later phase. Okay. I appreciate those updates. Thank you both. I want to add, I did meet with staff out there from both the housing authority and our public works. And they are trying to figure out and for those of you that don't aren't following, what we're talking about is directly across from the Starbucks. We have housing there at Independence Plaza. And unfortunately, you know, we have a lot of elderly people and it's really hard for them to walk all the way down to the crosswalk. It's a long ways around. And so, unfortunately, they go halfway across to the center median and then go across. And they also. So so we are looking. So I know housing authority as well as our staff is trying to figure out how to solve the problem. And it's very important because unfortunately, the walk all the way around is just very, very challenging for a lot of our seniors that live there. And everybody, I think you want to. You know, I just wanted to make a brief comment. Not to lose sight of the fact that this does keep the big chunk of the cross Alameda Trail through the park on schedule and it keeps the park on schedule. So those are important things to me and I'd like to move approval of the item. I'll second that. I just want to make. I just made a comment that, you know, this is another exciting project that's coming before us tonight. So I'm very elated to see this and the previous soccer field project. And I look forward also to the discussion regarding the ease about which I had some communication with staff. So I certainly support this Cross Alameda Park project. Thank you. All those in favor of my motion carries unanimously six a introduction of ordinance approving a lease and authorizing the city manager to execute documents necessary to implement the terms of a lease with Pacific Pinball Museum for three years. With. No extension options and an early termination right for both the city and tenant in Building 169 Suite 121 located at 1685 King Street at Alameda Point. Thank you. Good evening, mayor and city council members. I believe at the last council meeting you guys consider. That and sent staff back. To make some edits to the lease. Those edits were made, the tenant agreed upon them and for the public. The edit that you requested was. A mutual termination. The lease currently. Is a three year term and it's in our enterprise district. And the council. Thought that because. We are getting. Some very serious inquiries. In the enterprise district, it was important for us to preserve some flexibility in the lease. And so we we. Negotiated and provided for that and the lease before you tonight. I really appreciate that. And that rates mutual was the change, correct? Thank you. That being said. But just to clear clarify, either party can early termination, correct? It's actual party. It's it's it's it's not mutual. It's not mutual either party. That's right. I think that both parties have a benefit now, whereas in the past there's only one side. Yes. Okay. That was the correct move. The introduction of this first reading of the ordinance. A second. Any other questions or comments? I'm ready. All those in favor. I motion carries unanimously. Thank you very much. Six B public hearing to consider adoption of resolution amending master fee resolution number 121912. Add and revise recreation and park fees. Who's presenting this? This voltage was earlier, but with the wreck and park fees. There she is. See, we are moving right along this evening. We always miss you when you're not here. They are going to beat my 9 p.m. estimate. Hmm. We're going to be sorry. Talking rotary in the hallway. Thank you again, Mayor and council. So I'm here tonight to talk about the 2017 recreation and park user fee schedule. We always bring this to you in advance. Normally the rest of the user fee. Thank you. Citywide occurred during the budget process. LAPD, Alameda Recreation Park Department's a little bit different because of our summer programing for a July one start date of of our users are user fees would be difficult in the middle of our big summer program. So what we do is we bring it to you annually around this time and then the start date becomes for all of these fees, we become January 1st and then it gets incorporated into our citywide user fee schedule. So what we do annually is we put this feast schedule together very intentionally. We compare it to other neighboring and comparable recreation and parks departments in nearby cities. We also take into account similar services offered here in Alameda. And we also just take into account the unique aspects of Alameda Recreation and parks and then also balance it with our budget needs and affordability for the community. Some of the challenges that have impacted field rentals and registration fees. As you probably know, the state passed a minimum wage that is now increasing annually. And so given that we have about. 150 to 200 part time employees. That certainly impacts our budget. And those part time employees are the ones that are the bulk of our staffing costs, not the bulk necessarily, but they are a significant amount of staffing costs because they're the ones that are out in the field with the kids and running our programs around Alameda. What we also try and do. What we do with this is we include both direct costs, which are arts and craft supplies and the balls and everything we do out there for the kids. The facility costs utilities, the lights. We also include indirect costs such as the administrative staff. And we have our front desk staff that handle all the registrations. We have our account tag that manages all the deposits and all of the invoices. So all of that gets rolled into these fees. So since I've been here, I've always managed our budget on a cost recovery model. And what I do is I use this pyramid. And to me, this is very important in how we look at our programing and our fees for our programing. And really the approach is that on the bottom of the pyramid, you have the most high community benefit. Those programs that affect the most people, the most at risk people, whether it's seniors that are on a very limited income, whether it's children in different areas. So those for us are programs like those at Mastic Senior Center, like our Free Parks and playgrounds programs. Now we have our Free Park Baseball League as well that we brought back the old T-shirt league. And I'm particularly proud of those because those are completely free. And in this day and age, that's extremely, extremely rare in the recreation world, to see a program where kids can literally just swing by their local park and play in a supervised activity for absolutely no charge. So those have the most community benefit and those are ones that there's no cost, there's little to no cost recovery. In the middle, we have the general individual benefit. Those are, you know, I want to take a yoga class or summer camp classes. Those are programs that people can choose to take if they can afford it. Those things generally pay for themselves. On the top, we have the very individual benefit, like choosing to play adult softball or to rent a club for an event. Those are things that actually make money and we use that additional money so they make more than it cost for us to put those things on. But we use those to offset the high community benefit down at the bottom of the pyramid. So with the goal of getting as close to full cost recovery as is feasible. So the fees that we made changes to for 2017. You see here before you. They're also in the staff report. The main changes are the field use fee for Alameda resident Alameda organizations, which is 75% more of their roster being Alameda residents. It's going from $2 an hour to $3 an hour. That is already significantly farm in a way below our any neighboring city. Most of them are 10 to $15, some $25 an hour for their residential use. Our non Alameda League fee is going from $4 an hour to $30 an hour. And while that does seem like a big leap, we actually in reality, first of all, we wanted to create a significant spread. So that's really prioritized in addition to how we allocate our fields by our allocation policy. We also just wanted to make sure it's focused for Alameda residents and the only organization that was using it was not paying quite the right fee structure. So they're fine with it because they were already paying close to this amount. All of our youth program fees are going up 3% to 5%. That includes things like our summer camps or after school programs. And the the driver of that we debt. We historically increase it 3 to 5% every year or two. And this year the drivers, certainly the minimum wage increase behind that. We also this year now have our brand new, wonderful and still high school swim center. And so with that, we have told the swim teams for a very ample water polo. All of the aquatics teams since even before this began, that as soon as we had a new facility, the fees would go up. The just our fees are extremely low for aquatics in comparison to other comparable cities where $15 an hour for al meter organizations and our neighboring cities generally are about 45 to $50 an hour. Our justification was always that our facilities were so aging and so deteriorated and were not competitive level size. So now that we have an Arsenal swim center, which is its competition level size for water polo, for diving, for swimming, it's a beautiful new facility. That fee is going up. It's still significantly less. The neighboring cities, as you could see, about half and the swim teams are all aquatics teams have said they're fine with this and they they know they've been preparing for it. We share that with the school district. The school district is aware of the fee increase as well in the. But where does the money go? Oh, do we share the money? I'm sorry. I did somehow with the school district. No. In the which you'll see coming before you soon are the joint use agreement with Alameda Unified School District. The City of Alameda schedules all of the use for both facilities and in return we also keep all of the fees.