Recommendation to Authorize the Interim City Manager to Negotiate and Execute a Construction Contract and Related Agreements for the 2815 San Diego Road Rehabilitation Project with a Project Budget of up to $502,700.  (Housing 236)
Good evening. I'm Debbie Potter, the city's based reuse and community development director. And did you want a short staff reporter? Did you want to ask a question? Just give us the the overview. And actually, in the spirit of full disclosure, I did reach out to Ms.. Potter this afternoon kind of late and asked a couple of questions. And do you want to just but why don't you give the audience a sense of what this project is? Because it's it's really important. And I think it's one of the things that makes Alameda a compassionate community. That's absolutely. My pleasure. The staff came before the council in originally on this project in November of 2017, and we had recommended as part of implementing a referral that the City Council had adopted earlier about assisting refugee and immigrant families in Alameda, that we had been contacted by a nonprofit organization in the city, starting with the Catholic Deanery here in Alameda, who was taking Pope Francis's call that if every parish I think that's what if every parish housed a refugee family, it would go a long way to meeting the needs of refugees worldwide. And they wanted to work to do some refugee resettlement here in Alameda. We were enthusiastic about that proposal because the council did have its referral about assisting immigrant and refugee families. And we identified a house out at the base, one of the ranch houses that was not habitable because it needed foundation work. And we thought that would be a great opportunity to use CDBG funds to fix the Houses Foundation, have it become habitable, and then contract with the nonprofit to do refugee family resettlement on a transitional basis as families. Where we settled the house would then turn over and it would be able to serve another refugee family for the next 15 years. In November of 2017, the council approved that initiative, which we had anticipated might cost about $120,000. And unfortunately, just given the world of contracting and the world of getting bids, we we found that the cost of doing this work was $400,000. And we wanted to bring this item back to council and have the council weigh in if there was a desire to continue to move forward. We have these CDBG funds that are budgeted in the substantial rehab program. Under CDBG, the funds are budgeted and we can move forward. We have identified a contractor. We have the housing authority will project manage the project on behalf of the city and we can get the work done. And hopefully before November of 2019, we will be able to get a family into a house that is currently not habitable. So that is the request this evening for the council to authorize staff to move forward with the negotiation and award of the contract to to do this work. Thank you. And just to to amplify a little bit, the the bid that the lowest responsive bid you got was 400,000. And then a contingency fund of about $60,000 is added for unanticipated things that often come up in the course of construction. It's there, but then beyond the foundation work, then this nonprofit will step in to do the rest. They do, though, if you can imagine, the house has not been rented for several years. It needs new flooring, new carpeting, new painting, that kind of thing that the nonprofit working with congregants and that kind of thing will be taking on that additional work. Thank you very much. Nice job. Does anyone have any questions or comments? Yes, Miss Potter. Sorry. Oh, sorry. One quick. Note. Just to verify it's in the staff report, but I just want to make it clear for the public, this is not. There's no impact on the general fund. This is all out of CDBG funds, right? That is correct. Okay. So I'd like to move approval of the item. Second. All in favor. Hi. Hi. Okay. The motion passes unanimously. Thank you. Good work, Council, because this continues to be a very important issue. Okay. Moving on then to the regular agenda. The first item is adoption of resolutions, appointing members to a couple of of our commissions and boards. So we have resolutions appointing Amy Barnes to the Recreation and Parks Commission provider, right to the Social Service Human Relations Board and Rebecca Colston Parsons and Tina U.N. to the Transportation Commission. And are there any questions or comments from council move. Approval of the item? 1/2. All in favor. I. Okay. That passes unanimously. And do we have our four appointees here? I've seen some of them. Yeah. And I just want to say I'm so excited and enthused. We have some, for instance, Rebecca Coles, Jan Parsons, who is up here now, and I served on the Planning Commission together, but she's a seasoned veteran in the transportation industry. Prior to Wright, who is next to her, is going to be on our Social Services Human Relations Board. She is currently a caseworker, added Alameda Point Collaborative and has a wonderful life story herself and is bringing her talents to APEC in a year. And next to her is a rock star, a relatively new resident to Alameda, but works in the area of public transportation in city planning and is an avid public transit user herself. And Amy Barnes is a mother of young children, lives on the West End and very enthusiastic new member of our Recreation Parks Commission. So thank you all. And our city clerk will administer the oath to you. Raise your right hand. Do you solemnly swear to uphold the Constitution of the United States and the Constitution of the state of California, and that you'll well and safely discharge the duties upon which are about to enter? I do. I do, yes. And and while they're getting there and signing their their certificates, I just want to encourage everyone who's in the audience and anyone who's listening to take a look at our city's website, look at our boards and commissions and see where you might find an area of interest, because these are very important boards and commissions that advise the city council. They they do policy work and whatever the Border Commission is. And I am constantly impressed and appreciative of the talent we have in this community and people's willingness to share their time and talent with their city. And if you all wanted to just really briefly say something, you could do it really briefly if you want to. Or not. Oh, a picture. Okay. Okay. So get turned around for a player to take your picture. Thanks. I like the way you are coordinated. The color. Yeah, that's important. All right. Thank you. Thank you, Susan. Okay, next step is item six.