A resolution approving a proposed Contract between the City and County of Denver and Flagship Airport Services, Inc. concerning janitorial services at Denver International Airport. Approves a contract with Flagship Airport Services Inc. for $182,986,361.33 and for three years, with two one-year options to extend, for janitorial services at the main terminal and concourses at Denver International Airport (201953023). The last regularly scheduled Council meeting within the 30-day review period is on 1-19-21. The Committee approved filing this item at its meeting on 12-16-20.
Yes, Madam President, I move the resolution 20 dash 1530 be adopted so I can thank you. It's been moved. And we've got the second from Councilman Hines. Councilmember Flynn. Your motion to postpone. Yes. Thank you, Madam President. I move that consideration of council resolution 20 dash 1530 be postponed to Tuesday, January 19, 2021. All right. Thank you. Comments by members of Council Councilmember Flynn. Thank you, Madam President. Airport staff contacted me shortly before the meeting and asked that this bill be delayed to that date. And they asked me to read a brief statement explaining why. So this is from DIA or Dan? I still call it DIA. Dan celebrates individuality and the uplifting of all races, ethnicities, national origins, ages, abilities, religions and LGBTQ A-plus plus communities. We support access, inclusion, equity and diversity and have worked hard to reflect that in the contracting ad. Then we understand that this contract has raised concerns in the community and wish to take time to listen to their concerns and to discuss the intent of this contract and its novel approach to not just including minority and women owned businesses in contracts, but helping them to succeed. Thank you, Madam President. All right. Thank you, Councilman Flynn. Madam Secretary, roll call on the postponement. When I. Herndon. I Hines. Hi. Cashman. All. You need. I think. Ortega. I. Sandoval. I. Sawyer. I. Torres, I. Black. I see tobacco. I. Clark. I. Madam President. I. Madam Secretary, closed the voting and announced the results. 13 Eyes. 13 eyes. Consideration of Council Resolution 20 Dash 1530 has been postponed to Tuesday, January 19. The next item up is Council Resolution 20, Dash 1472. Councilwoman CdeBaca, please go ahead with your questions on 1472. Thank you, Madam President. We actually got the answers to these questions right before. Thank you. Okay. All right. Thank you. The next item up, did you get your questions answered on 1531 as well? No, that one. I still have questions on, so. Okay. All right. Great. If you wouldn't mind going ahead with your questions on 1531, then. Yes. Thank you very much. I believe Laura Walker's on the call and I had a couple of follow up questions from their responses. I was curious about this contract because it seems like this company has had the contract for quite a while, and we were told that they're the only vendor who can provide this service. And I'm wondering when the last time it was that it went out to bid. And what is the challenge? Why aren't other vendors able to to provide this service? All right. Thank you, Councilwoman and I on my seat here I have Joe. Separate. And I see we've got Laura walked her up as well. So whoever wants to answer that question. Good afternoon, members of Council. I will let us take both Josep Prieto from Technology Services, take the lead on answering those questions. And I believe we also have Steve Hahn on as well. Yes. This is Steve on. I'm on Joe. I'm happy to go. The question is, when was it last sent out to bid? This was a contract it was entered into in 2008. And I spoke with some people from technology services and we don't have couldn't find the records of the RFP from 2008 so. We can't tell you whether it did or didn't go out for competitive process at that time. But in the resolution request, it was designated as noncompetitive. And why is that? Why is what? Why is it noncompetitive? So it's. It's. Was marked as noncompetitive, I assume. And Joe, you might want to chime in because because records couldn't be found from a competitive process in 2008. Joe, can you confirm that? Yeah. I looked into al fresco, I believe, for notes and comments when the original contract was initiated. And I believe that it was noted as a. Professional preference or a sole source. So that's the information I passed along in the resolution request. Sexual preference or a sole source by Denver Police Department. And can you explain to the public watching what that means? That means in lieu of doing a solicitation process, the agency's subject matter experts have deemed a certain product to. Meet all the needs. That other products can't meet. I guess in essence, it's it's they deemed it as the product that meets all the needs that other other products cannot meet. And what are those needs exactly? What does this system do? So this system is explorer? Yeah, this is our records management system. So this is our system in which the police uses. It is in our vehicles. It is in our. On our iPhones. And it keeps track of all the all of our criminal records. It integrates to all of our our. It's. Out of our other criminal justice tech technologies. It integrates with our jail system. It integrates in with our court system. So it tracks all of our our police records. And so do other cities use this company or did this company come into existence just for us? Other cities do use first term. I don't know which which ones do use it. And also the Mayor Hancock, he added in in zero eight and 2012 regarding the competitive selection policy. So back what happened in 2008, I'm not sure what did happen in 2008 regarding the competitive selection process. And are they a local business? Joe, do you know where they're located? I do not know where they're located, but I certainly can find out and let you know. And so is there a plan for this to go out to bid next time, or are we keeping it a sole source contract? And what what prevents us from finding out if other people will provide this service? It's my understanding that this amendment is for three years. So through 2023 and we are currently in the process of looking at public safety technology consultants and just looking at taking a look at our CAD system or our system and just looking at how all of these systems integrate. So we'll know more and you know, in the future regarding. What we want to do, regarding. The future of arms and CAD public safety technologies. Every time we do an amendment, we ask those questions whether this should be built out. If there are other competitors on the market. And I believe if this information is in the resolution request that I submitted, we do take it. We do analyze the market. And there are other products on the market. But then we get into the expense it would cost to rebid and possibly go with a new vendor. And that gets into implementation services, data migration, training, etc., etc.. So that that is analyzed every time we do an amendment and taken into consideration before we just extend the current contract. And so real quick on this, because it came up with another safety database. Is this a data system that the independent monitor has default access to? No. The independent monitor does not have access. I don't believe the independent monitor has access to this to the system. What you're thinking of is the evidence scheme system, which we're working through. No, I'm actually just thinking generally of all of the systems an independent monitor should probably have access to. And I'm wondering why why an independent monitor wouldn't have access to police records. These are all of the criminal justice records that I can definitely look into that question and get back to. Thank you very much. That's it from my questions. Madam President. All right. Thank you, Councilwoman. Next up, we have Councilman Hines. Thank you, Madam President. The. We've gotten some email about. This money is not coming from the budget. I think this was also a public comment not coming from the Denver Police Department budget. We vote on every contract that's over a half million dollars, regardless where it's budgeted. Is this in the Denver Police Department or in the Department of Safety 2021 budget? This contract is currently budgeted within the 2021 budget of technology services. And just after that I can speak more to that. I echo exactly what you just said. This is not an expansion to the tax budget. It is a current, currently budgeted maintenance payment. And it has always been since 2008 in the technology services budget. I don't know. Off the top of my head, I can find that out for you. I guess that that might be a tough question, but let's say in 2020, was it a decade in technology services at the time? It's not like we moved it out of the police department. If it wasn't in safety in 2020 and now in technology services in 2021, I guess is definitely my question. That's correct. It was never in the police department for. To my knowledge. So definitely not in 2020. And I don't I don't know the the authenticity of of Wikipedia. But they say that verse a term is a is a company based in Canada and they've got several different police departments on Wikipedia article. So I would I would certainly encourage that we have shorter periods of time between contracts like a 12 year no bid contract . That seems it seems like a long time. So I would encourage safety and technology services to to look at this before it comes up, before council again, so that we can see if we can find a U.S. or even better local vendor. And and and we can come up with a more a more detailed explanation as to why other vendors don't don't fit our needs. Thank you. Madam President. Thank you, Councilman Hines. All right. So in other questions on that resolution, we're going to move forward. The next item up is council resolution 20, dash 1482. And thanks, Joe and Laura for helping out with the previous one. But we have Councilwoman Ortega. Please go ahead with your comments on 20 Dash 1482. Thank you, Madam President. Rather than calling out all of the Oracle contracts, I just picked one to make some comments about. So, first of all, I want to just commend Dottie and I want to thank Jason Gallardo and some other Dottie staff who met with me last week to walk through the changes that they have made to the contracting process and to the transparency of providing quarterly reports and information on these on call contracts. As you know, if there are no EMB goals attached to any of them, we approve them on the front end and we never know what happened to them. You know how much they utilized, you know, just all those details. And so these quarterly reports will have a lot more information. We talked about some things that are missing in the reports that they're going to work on for the next quarterly report that we do get. But I think this is a huge. In addressing equity. And as you know, with the mayor now mandating every agency to incorporate equity into their work. This is a huge part of unbundling contracts, making sure that we are spreading the wealth with the vast amount of money that comes through this city for contracting and ensures that we are working with local businesses for this this work to be done. That's basically it. I mean, I could get into a lot of other things. But the bottom line is, is that we've made some pretty huge steps in correcting some. Deficiencies in the transparency of us doing our contracts. And you all know that I hate to call contracts, but I know this is a way and just for the public that's listening. You know, we've got 45 on call contracts tonight on our agenda. But what happens is there's like a mini bid process. So they're not all for the same category, the same type of work. And when we have a specific project, they'll be like a mini bid process that will be done to then figure out of the, say, ten people in this one category that got approved, they'll then define the scope of work on the project and then select one of those ten companies that would then do the work. And part of the transparency, that's important. Ensure that we don't keep using the same companies over. And those same companies keep using the same subcontractors over and over. But that. More of our local businesses into the mix and that we're far more successful in spreading that wealth and making sure that we are. Working with everybody in our community. So thank you, Madam President. Those those are my comments on this. I don't intend to call it out for a vote, but just wanted to make those statements. Thank you. All right. Thank you, Councilman Ortega. We have Councilman Sawyer up next. Thanks, Madam President. I think, you know, many people know I agree with Councilwoman Ortega's statements. I absolutely cannot stand the giant blank check contracts that have come through and vote no on them every time. It really concerned me. And just because from a transparency and accountability standpoint, we don't know where that money goes. We get quarterly reports on them and that's great. And I very much appreciate that. But, you know, it's it's very hard to track. It's very hard to kind of to keep track of where that money is going. And so this is a lot of extra work on the part of our staff, and it's a lot of extra work on the part of the Dismas staff that pulled this together for them. So I really want to thank Adrina and her team for the work that they did, as well as Jason and Ulysse and his team. They came together and and really revamped this entire process for us and listened to our feedback and our concerns and redid this entire thing. And I just wanted to give them a huge shout out and say thank you, because in terms of transparency and accountability, they made huge strides forward with these contracts. So thank you all very much. Thanks, Madam President. Thank you, Councilwoman. Councilman Flynn. Thank you, Madam President. I would just add quickly, I want to commend Councilwoman Ortega as she has been working on this for a long time. That's been a subject of interest to me as well. But I just am traveling in her slipstream. She's really taken the lead on it. And I want to recognize that as Councilwoman Sonya just did the work of public works or Dotty in improving the reporting. And I just wanted to point out to members that DIA is going through the same process, and I've been working with them to make similar reports on their own calls so that there will be much more information and data and transparency available to all of us. Thank you. Thank you, Councilman Flynn, and appreciate the work of Dottie and Jason and their entire team. It's good to see us evolve with these contracts. So see in other questions. The next item up is Council Bill 20 1524. Councilwoman CdeBaca, go ahead with your questions. Thank you, Madam President. Is there anybody here who can speak to this? What this is actually intended to collect donations for or what type of donations we're anticipating? Yes. We have Rachel Barden and then Tristan Sanders on. So I'll let them choose. I'll defer to Tristan since he's the subject matter expert on this. Thank you, Tristan. Yeah. I can't wait to get back to. Thanks for your question. So my name is Tristan Sanders. I'm a public health manager in the Community Behavioral Health Division here. And the specific reason that this came about is actually related to a lot of work that we do with grants and we work in the communities providing emergency food assistance, connecting food pantries to different resources. And through our connections with other organizations, like whether they're funders or quasi state governmental entity entities, they often are looking to support the work that we're already doing in communities through the form of donations. And until about as long as I've been here, we've not had a mechanism to accept that. And in talking with the Division of Finance, this was a way to do that. So we would actually be able to get funds from organizations or funders that we could then put towards communities that we're supporting through a variety of our work. And how will those donations be communicated to the general public? How will we know who's donating and what it's for? Yeah. So we bother maybe a couple of ways, actually. First, we don't solicit any of these donations. These are not like, you know, we're we're not out asking for these donations. Generally, it is through committees and like community based coalitions where these other organizations come and say, how can we support this effort? And short of being able to give donations directly to community members, they often are looking for an entity that can accept those donations and then put it back into communities. So one way is through all of our reporting with the projects that we get, these donations for which we are required to do specifically for the grants that we receive, we have to report all of our grant activities and all of our other money that may come in supporting those activities. And then second, having this actually in its own revenue account, you know, at any time, this could obviously be audited or looked at and we could go through line by line what revenue came in through donations and then exactly how it was spent, which, again, we've not been able to do previously. Thank you for that. And our office would like to request that when donations come in, it be reported to us what they're coming in, who they're coming in from and what it's coming coming in for. I could easily see this becoming a place where, you know, our friends down at the Denver Downtown Denver Partnership donate to ramp up some of the cleanups, the sweeps. And I don't want to see it become that. And so I want to make sure that we're being very careful about who we are accepting donations from and what it is to do. And just one would like to make sure that our office is on notice about that. Thank you. That's it for my questions on this one. All right. Thank you, Councilman. And thank you, Kristen, for joining us tonight. The next item up is Council Bill 20, Dash 1534. Councilmember Herndon, will you please put council bill 20, Dash 1534 on the floor for publication?