Recommendation to authorize City Manager to execute all documents necessary to amend Contract No. 33071 with Azteca Landscape, Inc., of Ontario, CA, and Contract No. 33259 with Merchants Landscape Services, Inc., of Santa Ana, CA, for grounds maintenance services, increasing the aggregate annual contract amount by $358,674, for a total annual amount of $3,513,938; authorize a 10 percent contingency in the amount of $351,394, for an aggregate annual amount not to exceed $3,865,332; and execute any necessary future amendments thereto, provided that the aggregate total amount of contract authority is not exceeded.  (Citywide)
Out a 14. Report from Parks, Recreation and Marine recommendation to amend contracts with Aztec Landscape and merchants. Landscape services for grounds maintenance services for an aggregate annual amount not to exceed 3.8 million citywide. Caleb Andrews. Okay. Say a council member. You, Ringo. You want to pronounce that company again? Azteca. Okay. Thank you. Very good. Councilman Mongo. Just as a point of clarification, I noticed in the documentation that this is our third and final extension. Could you talk a little bit about the RFP process or the bid process that's come in and what that timeline looks like? Marie Knight. Good evening, Honorable Mayor. Members of the City Council. The item before you tonight is to amend contracts with the city's two grounds maintenance service contractors as landscape and merchant landscape services. Specifically, the department is seeking approval to increase the contract authority for both of these firms in an amount not to exceed $710,068 to account for maintenance needs at newly added or improved street medians, parks, dog. Parks. And other open spaces that have been added since the contract was originally approved by the City Council in September of 2013. The Department is excited to have added or improve such facilities as Baker, Minnie Park, Chaddock Field, Jackson Street and El Dorado Dog Parks, South Street, Medians, Mother's Beach parking lot and around the Belmont temporary pool facility . Just to name a few. Additionally. As part of the increase in the contract authority, the Department is requesting a 10% contingency to address any future park or street medium projects that would require grounds maintenance services in the future. And finally, there are. Several locations. That are being removed. From the scope of the work. Where the contractors are no longer providing service. This is the last year of our contract, so we will begin the RFP process and I'm going to. Ask Steve to go through that. Honorable Mayor, Members of the City Council. That is correct. The contract will be ending at the end of next year. So staff right now is already developing the bid specifications and service levels for the 190 plus locations that we have identified as part of this contract. So we expect to be doing that over the next few months with the kind of bid package development later this summer. So I just want to be mindful that while I appreciate there are adjustments that can be made to the scope of work, I, I really hear from the community members that are using our parks that we need to write into these contracts, incentives and penalties for the contractor when they don't behave. For example, the other day are and I know Steve's aware of this, we've it's actually a little bit further ago now, but before Christmas, we spent a considerable amount of money repairing some of our parks. And then it took a truck during maintenance, just drove right through it and caused some issues. And those workers and or the company need to take responsibility for those areas and or know what we're doing. And so if not with this scope of work, if possible, I would like them added immediately. If not, I will be very, very adamant that they need to be added to the new RFP process because if there are not incentives, then they're at least needs to be penalties. But I would prefer an even playing field to make sure that our parks maintain themselves as Premier Parks in the country. So thank you. Councilman Gonzales. I think Councilman Mungo brings up a good point. I think while our department does such an amazing job, I think we have had issues in the past with our maintenance. And so I would just kind of piggyback to what she's saying is to ensure that we're I'm sure we're being very clear with them as to the standards that we'd like to keep up. But just to ensure that that sentiment continues forward, especially with these new extensions. So thank you. Okay. Councilman Richardson. I actually want to echo Councilmember Gonzalez. I know that, you know, they have a lot of work to do. But I've seen instances where, you know, we go and we trim it and we trim, trim, trim and maintain so deeply that we ruin, you know, the landscaping in the medians. So I want to make sure that while we are expanding it, we're being reasonable in terms of what we're asking them to do so that we get quality public service, our residents get a quality service out of the deal. So I would just add that. Councilman Rango. Thank you. I appreciate the comments of my colleagues. And I also wanted to put a formal thank you out there and a welcome to you for coming on board. We're excited to have you. Again, thank you to Steve Scott for all the work you've done and props to Hurley for all that you've done in the intermediary steps of ensuring that we have those good relationships not only with the contractor, but also in the places where volunteers were able to step up and work together to improve the parks program. Last year, I think you did a phenomenal job. The community and my staff just acclaim and say all of your praises. Thank you. Thank you. There is a motion and a second member. Please go ahead and cast. I'm sorry. What do we do? We didn't do a public comment on this. Public comment? Okay. Members Frisco and Castro votes. Motion carries.