Community leaders information and ideas for 23 (research data) Things - 2016
Sabine, Susannah
Ryder, Gerry
Brady, Catherine
This webinar was for those who : 1. have already organised a local community catchup group -or- 2. would like to organise one ... and want some ideas for running the group. Covered: - ideas for keeping the group engaged - webinars and local catchups: both or either? - different models for running groups - posting comments to MeetUp or not? - resources for you to use
 Welcome everyone. This is a remarkable webinar because we've got so many people who are interested in starting up their own 23 things group and we just want to congratulate all of you for putting your hand up to be a group leader. It's just a remarkable thing. We've got people listening in from Manitoba, from Maine and from New Zealand. We've got people from all over Australia. We've got people from universities, from government agencies, from medical research institutes. So it's just a phenomenally amazing broad and deep community group. So well done to all of you. So Jerry, I will pass over to you now because Jerry is just going to do a very quick round up on what's the difference between the webinars, the community catch-ups and meet-up because we've had a lot of questions about this and as community group leaders I think this is something that you're going to be asked. Hi everybody and welcome. Great to see so many here and I've chatted with some of you and emailed quite a number of you and it's great that we've got to this point of bringing this community of people together. As Karen said, I'm just going to kick off by explaining a little bit about the differences between the various communication channels that we have. Hopefully you've all now seen a new and improved website for ANS but also for the 23 Things. What we'll be using the website for is really a primary mechanism for communicating the latest news as well as publishing our things. So as we've indicated previously we will progressively release things roughly on a weekly basis and we will be releasing them through the ANS website. And I guess I'll just quickly show you we've got Thing 1 already published so that people if they're interested can have a bit of a sneak peek before our kick off webinar next week but each one will have a similar sort of format. The other communication mechanism that we'll be using is Meetup. Many of you will have already signed up to join in with Meetup. This is essentially what we'll be using purely for discussion of things so it's really where we have our sort of interactive virtual component of the program. What we will have is for each Thing, I'll scroll down to the bottom, each Thing has three streams, Getting Started, Learn More and Challenge Me so that we've got a stream of activities for people sort of regardless of where they are in terms of their exposure and experience with research data. For each of those activities there will be a separate discussion board. I've only set up the first few discussion boards. I'll set up more as we get closer. It didn't seem to be a lot of point in setting up a lot of empty discussion boards but the idea here is that it's a forum where you can actually post questions, start or contribute to a discussion, answer a question. It's that sort of virtual component and we've decided to have a discussion board for each stream of activity so that it's sort of easy for people to keep track of what's happening in the particular activity that they're interested in or that they're doing. What you can see here too is that at the completion of each Thing, people are able to claim a credibly digital badge and Karen will be talking a little bit more about rewards and motivation a bit later on. We envisaged that for people running community groups you may or may not choose to use Meetup if you're actually having quite robust discussions within your own groups, particularly if you're perhaps a work group where you've got the opportunity to also talk about how you might implement some of these things that you're learning, how this might work within your organisation. You may not necessarily want to also be actively involved in Meetup although what we suggest might be a good idea is if one or two people in your group perhaps on a rotating basis do contribute or keep an eye on the Meetup discussion boards so that you can within your group know what's happening in other parts of the program, what other people are raising as questions and issues and a way I guess of being in touch with what's happening outside of your own group. So that's really Meetup quite simply, it will just be the mechanism for allowing discussion of things and the individual activities around things. The other thing we'll be doing is having catch up webinars and the dates for those are on the handout that Karen's put in the handout box. These will be similar to what we're running now but will be for anybody who wants to come along and in this sort of forum raise a question, comment on how your group or how you're going with things, sort of report back more broadly on how activities are going within your group or indeed for individuals who aren't part of a group. So part of what we want to use the webinars for is to give people a forum for asking questions and discussing things where they may not be part of a group because obviously not everybody's going to be able to be part of a group. So again for those of you who are running groups you may or may not wish to participate in the catch up webinars but again I think probably quite a nice idea is to again perhaps on a rotating basis have one or two of your members come along to the webinars, contribute back what's been happening in your group, ask questions that may not have been resolved within your group and just hear what others are saying and doing. But it's really up to you what's likely to work for your group and we're ever conscious of course that we need to help people manage the time that they spend on 23 things. We've sort of put it together with the idea that it should take participants no more than an hour a week to complete the thing and ultimately complete the program. So that's an overview of the website, meet up and the webinars. They're all there now that you can look at and be part of and some of you I know have also contributed to getting to know your discussion board which is fantastic and we're really encouraging people to introduce themselves and why they're wanting to get involved in this program. So Karen are there any questions on this one? Yes, there's one question. Is each level one hour or do we do each level or pick and choose? Definitely pick and choose. So I mean some people might decide that for a particular thing they want to do the getting started, you know the sort of the introductory activity for other things they might decide that they already know a little bit about, say metadata, are they going to do something that's a bit more challenging in that activity. So you don't need to stick in a particular stream, you can pick and choose depending on your interest and you know whether you've had some exposure to the topic previously. And some people may decide that they're actually not going to even do all 23 things that some things are much more interesting to them, more relevant to their work or their interests and they'll sort of cherry pick what works for them. So there's no compulsion to stick in a particular stream or even to do all 23 things. It is self directed so it's really up to people to get out of it what they need and want and obviously put into it what they need and want as well. Jerry, while we're there would you like to just show the thing number one? Yes, so each thing will have a similar format where we've got these three levels, getting started, learn more and challenge me. Each thing will have its own page here on the 23 things website. All of these are blank really aside from thing one. So we have the getting started thing which you know is intended to be introductory. What we are attempting to do with each thing is have something people can go away and do not just necessarily a reading exercise but something that you can actually do a little bit hands on. Then at the bottom of each activity description there's links off to the relevant discussion board in Meetup. So if you want to go straight from here and post some comments or questions to Meetup you can do that directly from here and there's also a link to register for the catch up, the next catch up webinar. So here we've got the learn more activity. Again it's in the same sort of format, a set of activities to do, something to think about and some ideas to share or discussion starters. So each activity will have some sort of prompt for something that you could share either via Meetup or use to frame a discussion within your group. And then challenge me is intended to be a little bit higher level for people perhaps a bit more exposed to managing research data. This does start off fairly softly initially but by sort of thing four we're really getting into some of the hands on more technical challenges. So people that are keen to dig into XML, a little bit of coding, data cleansing, that sort of thing, those sorts of activities ramp up a little bit later in the program. So we sort of start off gently and build as the program evolves. Jerry do you want to talk about the roll out of the things because you've said that there's only one thing currently you can see or what about the others? So what will happen is on March 1 after a very big kickoff webinar we'll be publishing thing two and three and then we will publish a thing on a weekly basis so that there will always be the opportunity to be looking a little bit ahead to seeing what comes next. The intent with doing it this way and I guess I appreciate your feedback on this approach as well was that it would then keep people roughly together in terms of discussion through meet up, perhaps people tweeting, discussing it in your groups, that people are roughly kept together and the discussions are relevant so we've not got some people still discussing thing one while others have jumped on to discussing thing 13 or 14. So we'll always have three things available to be working on so if you want to jump a little bit ahead or you've firstly if you've had some time off and you want to come back you'll be able to do that and then as they are published they'll stay open, we won't be closing them off again. The idea is then at the end of the program we can have some mechanism by which we can sort of zip this up as a package for others if they want to adapt it and particularly for those folks from other locations you may wish to reuse this idea but tweak it for your location with some local examples and things like that. So we want this at the end of the program to really be a resource that others can pick up and use in the same way that we picked up the great work done by Michael Witt and his team and have reused it for our purposes. We'd really love to see other people pick up this idea and run with it and adapt it to make it work for them. Okay thank you very much Jerry. I'm just sending a reminder about the Twitter hashtag. Oh yeah, there it is. So we have had a little bit of activity and I do encourage people, hopefully this might be one mechanism by which you can let people know what's happening in your group, source new members, identify interest in new members and that sort of thing. So yes please do use the Twitter handle. For those of you who haven't seen the handouts box before, if you have a look down there's a handouts box and there are two handouts, one of them is just a two page crib sheet. I guess for community leaders such as yourself, the section that we're doing now is just about the community groups and they look, they're all going to take a different form. We've got some amazingly good ideas if you would like to just put in the chat box how you are thinking about running your group. What I can do at the end of this webinar is I can pull all that information out and I can send it out to everyone so that everyone's got some, oh I might try that, might try that. The main thing is it's got to be sustainable for you. Why did they pick 23 things? That's an awful lot of things and it's going to be hard for you to maintain your enthusiasm as well as keeping the enthusiasm going for others. So keep it simple, nothing too elaborate, call for help. Others will be more than happy to give you a hand wherever they can. So in point number three at the bottom of the first page you can just see a few simple ideas that we've heard about so far. Some people are meeting each week and doing their thing together over lunch or over morning tea or whatever and then having a brief discussion there and then that's it, done. Others, each person does their own thing and then they come together at a time that the group chooses and then we've got a lot of the groups and I'll just show you the community groups that we've got so far. So I guess if you think of the community groups as a little bit like a training exercise but more based on discussion and getting the group together to form a community where people are comfortable if they sort of confess. I don't know what a DOI is or I don't understand thing number three or whatever the issue is, really getting people and you may find that some unlikely leaders emerge. Perhaps you've got somebody who is not particularly in a high level position but they're really passionate about data and you may find that they're the ones doing the challenge me list every week and they're the ones leading the discussion. So look out for leaders within your groups. If we move down now to point number four and this is in the handout box, tips for maintaining motivation. I guess the first point I've got there is really critical. 23 things is many, many, many things. Internally at ANS we've started referring to it as 23 million things as we discover more and more things that we would love to do or want to do. There'll be good intentions, people will drop out, people will get distracted, busy, some people will start off all enthusiastic and then other life will take over, they may come back. It's not you personally, it's a huge commitment and I guess I've listed there four things that you might want to think about. So rewards, think about Craigley Badgers. One group we know is going to have a leaderboard up in the staff room and as people do their things they're going to tick them off to get a bit of competition going. Think about certificates. Now we at ANS can only provide a participation certificate because we don't know if people have done anything or not but it might be actually better coming from your director or your executive, your university librarian or somebody within your group who would be pleased to know about how many staff have done it. Keeping the buzz, don't forget, provide lots of buzz around sending things out. Maybe even your group newsletters. All you know so-and-so has finished all 23 things or we've got 50 people starting or 20 people starting 23 things, wish them all the best and ask them about it. Create communities of practice and support. You can see there's four ideas there that you might want to take on board for some things that you want to do but for me the most important one is celebrate. It's an exciting thing to do. It's a community thing to do. It's fantastic. Think about the way that your group wants to celebrate. Some of you are going to be champagneers, some of you are going to be cups of tea, some of you are going to be just coming together on a regular basis but whatever it is that's really important that there is some group. Yes, we've done it. The last one, keeping in touch. If there's anything more that we can do please for you in particular, you community leaders, just a message and say oh can you put this up on the website, can you change this, can you add this and we're more than happy to do it. We'd also love to hear from you at the end of the program to provide some feedback. There's already three papers now going into world conferences. Aaliyah in South Australia and Research Data Alliance both in Tokyo and in Denver later this year and people are really interested. The Japanese have been looking at what we've been doing and they're taking Michael Witt's American idea and also creating a special one for Japan. If you do get stuck send us an email. Contact us at ans is fine but either to Jerry or Sukuk or myself or Susanna any of us and we'll more than happily give you a hand. Is there anybody who got anything that they'd like to comment about what they're going to be doing with their group? There's a number of people who have put some things in the question pod. A question from Vanessa, she says is there a hashtag for community group leaders, EG thingos, thing organisers. I like it Vanessa. So that could be something that we'll set up as well. Just some ideas, one group each person does their own thing then invited Fortnightly to the community group for afternoon chat with local experts who will provide local context. For example staff from copyright, research ethics, integrity, grant, research ID etc. So thanks very much Jennifer and Peter. Another one staff will work through their things individually, will meet as a group for each catch up webinar followed by a discussion. Another group make a staff meeting at the same time each week. Jerry would you like to chip in there with anything? I just thought it might be worth mentioning too that our community groups have formed around different geographic locations. So anybody in the Newcastle area, anybody in the Melbourne area, so not sort of constrained to a particular organisation. Some groups are across the whole organisation so anybody in University X can join and then others within a work group, so a library team or some other sort of team. So there's all sorts of groups that are forming I guess and I think that will mean that they will run a little bit differently depending on whether you're a fairly small type work group or whether you're opening this up across the whole university or a whole geographic area where you're going to get people from perhaps public libraries, school libraries, university libraries, a whole bunch of areas that are going to have different opinions and different exposures to research data. If you can see the screen, I've just pulled up those in Perth. You can see ones for Murdoch University staff, Curtin, WA Health and W University of Western Australia library staff and then Anthea at Nedlands has any participants in the Perth area who'd like to come along. So there's a whole range of different things. If there's anything on that page you'd like to add or change, just let any of us know. If anybody's got anything they want to add or update, just let me know. One group is going to set up a Yammer group to share experiences and questions and comment from Nancy. We have no idea how things will go in the US. We'll need to do a bit of brainstorming to figure out how to communicate. It's a bit like Hobart, Wagga and Calgooly all trying to get together. So congratulations, Nancy, on your knowing of Wagga is actually in place. Francis is just asking, Jerry, could you say a bit more about the badges? In Anthe we tried to work out what we could do to sort of reward and provide some motivation for participants. It's actually quite challenging for us because we actually don't know when people are going to be finished things and we're not in a position to sort of keep a record of who's doing what. So what we've done is implemented credly badges which is just simply a digital badge that participants can claim a badge each time they finish a thing. They're all a little bit unique and you'll know whether it's a badge for thing one or thing two or thing three they've been created to be a little bit unique for each thing. And you can actually use those badges if you wanted to to put perhaps on your LinkedIn profile or you can do with them what you will. But we just thought that for some people that sort of motivate, that sort of reward is a motivation. It's sort of something to collect and something to reward participants. So you do need to sign up for a credly account to get prompted to do that the first time you go to claim a badge. But after that then it's quite a straightforward process. It's just a sort of a click through process to claim your badge for each thing. And we've got a link for claiming badges from each of the discussion boards and each of those thing web pages. So it's quite easy to say well done my thing. Now I'll go and claim my badge. So it's no charge or anything like that of course. But we just thought it was one way we might be able to offer some sort of reward and motivation. As I said before it's a little bit hard for an organisation like ANZ but this was something we could do relatively straightforward. And a question is there a way to see the names of people from your own institution or organisation who've registered for the kick off webinar? Just a note currently there are over 750 people registered for the webinar. What we could do, that's a good question actually for the community group leaders. I'll just need to check about the privacy issues around passing on. But what we could do is perhaps send out to each of the community group leaders, the people who have registered for your institution note though that in some really big institutions that you may actually have some groups within groups who are registering. So we'll try and do that, send that out so at least you've got the list. One of the, is there a set day of the week when we need to do the things? No, I think Jerry we agreed we were going to release them on a Monday. Is that right? Yeah, I think it was on a Tuesday but again it's, this is self directed so the new thing will come out once a week but it may be that your group only gets together once a month or once every six weeks and then you sort of discuss a few things in one go. So what we try and do though is sort of say well if you do a thing a week then, and we have got some breaks built into the program which you may have noticed on your poster and I'm looking around behind me at my poster. We have built in some breaks there because we acknowledge that there are some really busy periods and holiday periods as well. But the idea is then that we are all finished by, I think it's about the middle of October if we do a thing a week with those few breaks factored in. But of course some people will find that they have a busy period or themselves are on holidays and they may do two or three things in one week and then not do anything for a couple of weeks. So if you do a thing a week roughly then you will stay on track to finish middle of October when we sort of wind this program up. As I said we keep the resources available for the long term but in terms of having this sort of program with webinars and the meetup discussion board etc. that will wind up at the end of the year. Just showing on the screen at the moment there is this PDF calendar that shows you the, green is the break weeks and roughly what will be, so the thing number, the weeks when you need to do it and the other one that you can have is a word version so that for your group if it doesn't quite fit with what you're doing then you can edit it and change the weeks and also add your catch up times so you can take out anything. So please download that word version if you want to create your own. Good question, is there any more information on the topics other than the title? At this stage because a lot of the topics we're still waiting, a lot of movement in the research data sector and some of them, the things won't be done until October or September or August or October that sort of time so some of them we haven't quite finalised the links, we've got what we want to achieve but the links we have a link for everyone but just we're waiting. So what we could do for the group organisers just so you've got a bit more information we might be able to send you out something as well to just give a bit of an idea what's happening. With the topics please remember that nothing is set in stone. We've tried to use international examples as well as Australian examples, we've tried to send people literally around the world to have a look at what's happening because data is global and Australia is a global player in data so but please you know particularly for our American, Canadian and New Zealand counterparts and anybody else who's listening if it doesn't work for you you can take the general concept of the thing and just substitute something. If you've got something that's really amazing that's happening in your university again you might take out the example that we've got say we've sent you off to University X or Medical Research Y or whatever is the example but when you contact your group you might like to say look here's the 23 things example but we've got a fantastic example here you can use this one instead. So please feel free to customise the things as they work best for your group. A question, our liaison librarians have asked whether the content would suit researchers, PhD students. Yes Jennifer we've had this question a lot and we think PhD students and researchers probably asking them to do 23 things you know took about time poor and distracted those two groups would probably come up at the top. So what you might want to do is you might want to take a few of the things, bundle them together and offer them a one hour or one and a half hour short course which might get people involved but doesn't require them to plod their way through the 21 things. So that's only going to work after the things are revealed. Someone did mention to me that they were thinking about doing that it was to actually do the things themselves this was somebody I think working in an IT office or a library I can recall quite which but to go through the program themselves and then to cherry pick what they would then bundle into a program for high degree students and perhaps researchers and tweak the examples for their own organisation interest areas. So again I guess adapting the program for a different slightly different audience and just as I said cherry picking the activities that they think would be of particular interest. I'm not sure that there'd be too many PhDs and researchers that actually want to know a lot about metadata crosswalks. I might be wrong that night. That would be my passion but I don't know that it's everybody's passion. So my comment would be that there are probably some great activities in there for PhDs and researchers but perhaps not all of them will be equally applicable. And I guess that brings us to what about after October? What happens to 23 things then? After October the meetup group will keep it open until the end of the year and then after that we'll close off the discussions but we've also got a second poster. The poster that you can see here when you click on it actually has all the dates on it but we have a second poster that doesn't have dates and so for next year the dated poster will come down and the things will be changed so that they'll be similar. I'll just show you for example this one, the one getting started will be the same but it will probably stop there. So the last bit about sharing will be taken off so the things will still be there but it'll simply stop at here it is and you can actually use those any way you like and you can download them and you can change the examples. Just on whether or not you've got a something, if something happens a catalyst event happens at your institution let's just say you've been asked to support a new research data policy or something, oh you're going to introduce data management plans that's not until thing 15 and yet we're doing it really soon. Contact us and we're happy to release that thing to you for you to use or change or to give you some ideas to get started. So don't feel that you as community organisers have to wait all the way through. If there's something that you can see that would really make learning better for your groups contact us and we'll send you the information. We're asking not to repost etc to try and keep the excitement of the things rolling out each week but if you need it we're more than happy to share it early. We've got quite a number of people who have put some ideas about how they're thinking their group might run at the webinar next week. We've got a few people who are just going to very quickly pop up and say oh this is our group this is how we're thinking of running our group so that people who are involved in groups can also give a bit of feedback as well and they can help you with running your own group. Next week's webinar we'll go through Meetup and we'll be saying the same thing that we've said to you that people can choose to use it or not use it. It's entirely up to you. People could do and we think this is going to happen. People will do all 23 things all by themselves and we will never know. If they don't contribute to Meetup, if they don't claim a badge, if they don't join a group and that's fine but we're hoping to enrich our already very large community by using this. Question I think I'll expect I'll know more about how our groups will work after our first meeting on March the 9th and I think that's probably the case for many people. Once you've got the group set up and you think oh yeah this is probably how we'll work it will obviously change as time goes on but if you could just drop us an email that would be great and then we can make sure that the community groups page is just up to date. I think it's the community groups this one here. I'm just changing it now on the screen so just making sure that it's up to date and adding or changing any information. For example some of you might have said oh well you're thinking of running it this way whatever way then monthly until October for CSIRO is planning a kick off one and then monthly. You may want to change that to something and just let us know. Jerry? I'm just my other comment was too that really we've put in the post in the information up about community groups so that others who may be interested in joining your group are aware of it. So if don't have concrete details, if things do tweak and change as you go along that time we're really just trying to use this as a mechanism to connect individuals to groups or for people to see oh there is no group in my institution or my area perhaps I'll start one. So it's not that we want to keep tight tabs on what you're doing it's just really a mechanism to share that information across the community. Question from Mary who has just said how do people join my community group? If your group is up on this page you'll notice that there's I'll just use the slider. You'll notice that we've included people's email addresses so I guess they'll dull email you or they may know that you meet at a particular place at a particular time and they may just come along. Yeah we envisage that you know but that's why we ask for a contact person or a couple of contact people and an email address so that people can connect with you via email at least initially and then you can communicate how you wish after your group gets going. So it's as I said it's really this is like a matching service rather than a mechanism for people to actually connect directly through that list. And Mary just said that's okay but what if it's not what if the information isn't online then I guess you would need to pass it out maybe by email lists for groups that you are associated with or you know contact a few people that you know might be interested in it and then they can pass it on. Thanks Catherine she's just said at the March 1st webinar we'll highlight how to join a group so we'll make sure that this page is up to date so if you could actually go in that page and just check that the information that's up there is still current and it appears as you wanted to appear and just email Jerry or any of us. The contact details are on the website for any email that you can use and it'll get to us. So I just made a comment here they're using an internal staff only wiki for the group so it won't be accessible to the wider institutional community and you know whatever works for your group. The main thing is that we would really like to be in touch with you because for some of you this will be the first and only time that we interact with you. You'll go off, you'll do your groups, you'll do your things and we won't know necessarily how you're going so we're really keen on getting some feedback as we go through. I'd like to particularly thank you all again for volunteering to be a group leader or thinking about being a group leader and if we can provide any help whatsoever please yell out and we'll provide information if you need more resources, if you notice something's broken or you've got a fantastic example that you think could be included, don't forget as community leaders if you need a sneak peek at one of the other things that we're not up to yet please contact us and we'll send you out the details particularly and then you can give us some feedback if it worked or didn't work before we actually get to the thing. So again everyone thank you so much for being part of 23 Things. It's just been the most amazing experience for Anne's and for all of the people who've worked on it and we'd particularly like to give a shout out to Sue Cook of the CSIRO in Western Australia. Sue has just supported us all the way through and she's been a part of the group team who's been putting this together and she's had some fantastic ideas so there's a big team of us here in Anne's who have been working on it, Jane Frazier and Catherine Unsworth, Rowan Brownlee, Jerry, Susanna, myself and Sue have been the ones who have sort of been pulling it together but there's been a really big team so it's been a great experience and we're looking forward to all of you creating community groups that are just going to make research data and absolutely go to occupation for the years to come. And thank you to everybody and I know there's quite a few of you who are in this webinar today who suggested activities, links, examples and things so it's been a real community event.
 Welcome everyone. This is a remarkable webinar because we've got so many people who are interested  in starting up their own 23 things group and we just want to congratulate all of you for  putting your hand up to be a group leader. It's just a remarkable thing. We've got people  listening in from Manitoba, from Maine and from New Zealand. We've got people from all  over Australia. We've got people from universities, from government agencies, from medical research  institutes. So it's just a phenomenally amazing broad and deep community group. So well done  to all of you. So Jerry, I will pass over to you now because Jerry is just going to do  a very quick round up on what's the difference between the webinars, the community catch-ups  and meet-up because we've had a lot of questions about this and as community group leaders  I think this is something that you're going to be asked.  Hi everybody and welcome. Great to see so many here and I've chatted with some of you  and emailed quite a number of you and it's great that we've got to this point of bringing  this community of people together. As Karen said, I'm just going to kick off by explaining  a little bit about the differences between the various communication channels that we  have. Hopefully you've all now seen a new and improved website for ANS but also for  the 23 Things. What we'll be using the website for is really a primary mechanism for communicating  the latest news as well as publishing our things. So as we've indicated previously we  will progressively release things roughly on a weekly basis and we will be releasing  them through the ANS website. And I guess I'll just quickly show you we've got Thing  1 already published so that people if they're interested can have a bit of a sneak peek  before our kick off webinar next week but each one will have a similar sort of format.  The other communication mechanism that we'll be using is Meetup. Many of you will have  already signed up to join in with Meetup. This is essentially what we'll be using purely  for discussion of things so it's really where we have our sort of interactive virtual component  of the program. What we will have is for each Thing, I'll scroll down to the bottom, each  Thing has three streams, Getting Started, Learn More and Challenge Me so that we've  got a stream of activities for people sort of regardless of where they are in terms of  their exposure and experience with research data. For each of those activities there will  be a separate discussion board. I've only set up the first few discussion boards. I'll  set up more as we get closer. It didn't seem to be a lot of point in setting up a lot of  empty discussion boards but the idea here is that it's a forum where you can actually  post questions, start or contribute to a discussion, answer a question. It's that sort of virtual  component and we've decided to have a discussion board for each stream of activity so that  it's sort of easy for people to keep track of what's happening in the particular activity  that they're interested in or that they're doing. What you can see here too is that at  the completion of each Thing, people are able to claim a credibly digital badge and Karen  will be talking a little bit more about rewards and motivation a bit later on. We envisaged  that for people running community groups you may or may not choose to use Meetup if you're  actually having quite robust discussions within your own groups, particularly if you're perhaps  a work group where you've got the opportunity to also talk about how you might implement  some of these things that you're learning, how this might work within your organisation.  You may not necessarily want to also be actively involved in Meetup although what we suggest  might be a good idea is if one or two people in your group perhaps on a rotating basis  do contribute or keep an eye on the Meetup discussion boards so that you can within your  group know what's happening in other parts of the program, what other people are raising  as questions and issues and a way I guess of being in touch with what's happening outside  of your own group. So that's really Meetup quite simply, it will just be the mechanism  for allowing discussion of things and the individual activities around things. The other  thing we'll be doing is having catch up webinars and the dates for those are on the handout  that Karen's put in the handout box. These will be similar to what we're running now  but will be for anybody who wants to come along and in this sort of forum raise a question,  comment on how your group or how you're going with things, sort of report back more broadly  on how activities are going within your group or indeed for individuals who aren't part  of a group. So part of what we want to use the webinars for is to give people a forum  for asking questions and discussing things where they may not be part of a group because  obviously not everybody's going to be able to be part of a group. So again for those  of you who are running groups you may or may not wish to participate in the catch up webinars  but again I think probably quite a nice idea is to again perhaps on a rotating basis have  one or two of your members come along to the webinars, contribute back what's been happening  in your group, ask questions that may not have been resolved within your group and just  hear what others are saying and doing. But it's really up to you what's likely to work  for your group and we're ever conscious of course that we need to help people manage  the time that they spend on 23 things. We've sort of put it together with the idea that  it should take participants no more than an hour a week to complete the thing and ultimately  complete the program. So that's an overview of the website, meet up and the webinars.  They're all there now that you can look at and be part of and some of you I know have  also contributed to getting to know your discussion board which is fantastic and we're really  encouraging people to introduce themselves and why they're wanting to get involved in  this program. So Karen are there any questions on this one?  Yes, there's one question. Is each level one hour or do we do each level or pick and choose?  Definitely pick and choose. So I mean some people might decide that for a particular  thing they want to do the getting started, you know the sort of the introductory activity  for other things they might decide that they already know a little bit about, say metadata,  are they going to do something that's a bit more challenging in that activity. So you  don't need to stick in a particular stream, you can pick and choose depending on your  interest and you know whether you've had some exposure to the topic previously. And some  people may decide that they're actually not going to even do all 23 things that some things  are much more interesting to them, more relevant to their work or their interests and they'll  sort of cherry pick what works for them. So there's no compulsion to stick in a particular  stream or even to do all 23 things. It is self directed so it's really up to people  to get out of it what they need and want and obviously put into it what they need and want  as well.  Jerry, while we're there would you like to just show the thing number one?  Yes, so each thing will have a similar format where we've got these three levels, getting  started, learn more and challenge me. Each thing will have its own page here on the 23  things website. All of these are blank really aside from thing one. So we have the getting  started thing which you know is intended to be introductory. What we are attempting to  do with each thing is have something people can go away and do not just necessarily a  reading exercise but something that you can actually do a little bit hands on. Then at  the bottom of each activity description there's links off to the relevant discussion board  in Meetup. So if you want to go straight from here and post some comments or questions  to Meetup you can do that directly from here and there's also a link to register for the  catch up, the next catch up webinar.  So here we've got the learn more activity. Again it's in the same sort of format, a set  of activities to do, something to think about and some ideas to share or discussion starters.  So each activity will have some sort of prompt for something that you could share either via  Meetup or use to frame a discussion within your group.  And then challenge me is intended to be a little bit higher level for people perhaps  a bit more exposed to managing research data. This does start off fairly softly initially  but by sort of thing four we're really getting into some of the hands on more technical challenges.  So people that are keen to dig into XML, a little bit of coding, data cleansing, that  sort of thing, those sorts of activities ramp up a little bit later in the program.  So we sort of start off gently and build as the program evolves.  Jerry do you want to talk about the roll out of the things because you've said that there's  only one thing currently you can see or what about the others?  So what will happen is on March 1 after a very big kickoff webinar we'll be publishing  thing two and three and then we will publish a thing on a weekly basis so that there will  always be the opportunity to be looking a little bit ahead to seeing what comes next.  The intent with doing it this way and I guess I appreciate your feedback on this approach  as well was that it would then keep people roughly together in terms of discussion through  meet up, perhaps people tweeting, discussing it in your groups, that people are roughly  kept together and the discussions are relevant so we've not got some people still discussing  thing one while others have jumped on to discussing thing 13 or 14.  So we'll always have three things available to be working on so if you want to jump a  little bit ahead or you've firstly if you've had some time off and you want to come back  you'll be able to do that and then as they are published they'll stay open, we won't  be closing them off again.  The idea is then at the end of the program we can have some mechanism by which we can  sort of zip this up as a package for others if they want to adapt it and particularly  for those folks from other locations you may wish to reuse this idea but tweak it for your  location with some local examples and things like that.  So we want this at the end of the program to really be a resource that others can pick  up and use in the same way that we picked up the great work done by Michael Witt and  his team and have reused it for our purposes.  We'd really love to see other people pick up this idea and run with it and adapt it  to make it work for them.  Okay thank you very much Jerry.  I'm just sending a reminder about the Twitter hashtag.  Oh yeah, there it is.  So we have had a little bit of activity and I do encourage people, hopefully this might  be one mechanism by which you can let people know what's happening in your group, source  new members, identify interest in new members and that sort of thing.  So yes please do use the Twitter handle.  For those of you who haven't seen the handouts box before, if you have a look down there's  a handouts box and there are two handouts, one of them is just a two page crib sheet.  I guess for community leaders such as yourself, the section that we're doing now is just about  the community groups and they look, they're all going to take a different form.  We've got some amazingly good ideas if you would like to just put in the chat box how  you are thinking about running your group.  What I can do at the end of this webinar is I can pull all that information out and I  can send it out to everyone so that everyone's got some, oh I might try that, might try that.  The main thing is it's got to be sustainable for you.  Why did they pick 23 things?  That's an awful lot of things and it's going to be hard for you to maintain your enthusiasm  as well as keeping the enthusiasm going for others.  So keep it simple, nothing too elaborate, call for help.  Others will be more than happy to give you a hand wherever they can.  So in point number three at the bottom of the first page you can just see a few simple  ideas that we've heard about so far.  Some people are meeting each week and doing their thing together over lunch or over morning  tea or whatever and then having a brief discussion there and then that's it, done.  Others, each person does their own thing and then they come together at a time that the  group chooses and then we've got a lot of the groups and I'll just show you the community  groups that we've got so far.  So I guess if you think of the community groups as a little bit like a training exercise but  more based on discussion and getting the group together to form a community where people  are comfortable if they sort of confess.  I don't know what a DOI is or I don't understand thing number three or whatever the issue is,  really getting people and you may find that some unlikely leaders emerge.  Perhaps you've got somebody who is not particularly in a high level position but they're really  passionate about data and you may find that they're the ones doing the challenge me list  every week and they're the ones leading the discussion.  So look out for leaders within your groups.  If we move down now to point number four and this is in the handout box, tips for maintaining  motivation.  I guess the first point I've got there is really critical.  23 things is many, many, many things.  Internally at ANS we've started referring to it as 23 million things as we discover more  and more things that we would love to do or want to do.  There'll be good intentions, people will drop out, people will get distracted, busy, some  people will start off all enthusiastic and then other life will take over, they may come  back.  It's not you personally, it's a huge commitment and I guess I've listed there four things  that you might want to think about.  So rewards, think about Craigley Badgers.  One group we know is going to have a leaderboard up in the staff room and as people do their  things they're going to tick them off to get a bit of competition going.  Think about certificates.  Now we at ANS can only provide a participation certificate because we don't know if people  have done anything or not but it might be actually better coming from your director or  your executive, your university librarian or somebody within your group who would be  pleased to know about how many staff have done it.  Keeping the buzz, don't forget, provide lots of buzz around sending things out.  Maybe even your group newsletters.  All you know so-and-so has finished all 23 things or we've got 50 people starting or  20 people starting 23 things, wish them all the best and ask them about it.  Create communities of practice and support.  You can see there's four ideas there that you might want to take on board for some things  that you want to do but for me the most important one is celebrate.  It's an exciting thing to do.  It's a community thing to do.  It's fantastic.  Think about the way that your group wants to celebrate.  Some of you are going to be champagneers, some of you are going to be cups of tea, some  of you are going to be just coming together on a regular basis but whatever it is that's  really important that there is some group.  Yes, we've done it.  The last one, keeping in touch.  If there's anything more that we can do please for you in particular, you community leaders,  just a message and say oh can you put this up on the website, can you change this, can  you add this and we're more than happy to do it.  We'd also love to hear from you at the end of the program to provide some feedback.  There's already three papers now going into world conferences.  Aaliyah in South Australia and Research Data Alliance both in Tokyo and in Denver later  this year and people are really interested.  The Japanese have been looking at what we've been doing and they're taking Michael Witt's  American idea and also creating a special one for Japan.  If you do get stuck send us an email.  Contact us at ans is fine but either to Jerry or Sukuk or myself or Susanna any of us and  we'll more than happily give you a hand.  Is there anybody who got anything that they'd like to comment about what they're going to  be doing with their group?  There's a number of people who have put some things in the question pod.  A question from Vanessa, she says is there a hashtag for community group leaders, EG  thingos, thing organisers.  I like it Vanessa.  So that could be something that we'll set up as well.  Just some ideas, one group each person does their own thing then invited Fortnightly to  the community group for afternoon chat with local experts who will provide local context.  For example staff from copyright, research ethics, integrity, grant, research ID etc.  So thanks very much Jennifer and Peter.  Another one staff will work through their things individually, will meet as a group  for each catch up webinar followed by a discussion.  Another group make a staff meeting at the same time each week.  Jerry would you like to chip in there with anything?  I just thought it might be worth mentioning too that our community groups have formed  around different geographic locations.  So anybody in the Newcastle area, anybody in the Melbourne area, so not sort of constrained  to a particular organisation.  Some groups are across the whole organisation so anybody in University X can join and then  others within a work group, so a library team or some other sort of team.  So there's all sorts of groups that are forming I guess and I think that will mean that they  will run a little bit differently depending on whether you're a fairly small type work  group or whether you're opening this up across the whole university or a whole geographic  area where you're going to get people from perhaps public libraries, school libraries,  university libraries, a whole bunch of areas that are going to have different opinions  and different exposures to research data.  If you can see the screen, I've just pulled up those in Perth.  You can see ones for Murdoch University staff, Curtin, WA Health and W University of Western  Australia library staff and then Anthea at Nedlands has any participants in the Perth  area who'd like to come along.  So there's a whole range of different things.  If there's anything on that page you'd like to add or change, just let any of us know.  If anybody's got anything they want to add or update, just let me know.  One group is going to set up a Yammer group to share experiences and questions and comment  from Nancy.  We have no idea how things will go in the US.  We'll need to do a bit of brainstorming to figure out how to communicate.  It's a bit like Hobart, Wagga and Calgooly all trying to get together.  So congratulations, Nancy, on your knowing of Wagga is actually in place.  Francis is just asking, Jerry, could you say a bit more about the badges?  In Anthe we tried to work out what we could do to sort of reward and provide some motivation  for participants.  It's actually quite challenging for us because we actually don't know when people are going  to be finished things and we're not in a position to sort of keep a record of who's doing what.  So what we've done is implemented credly badges which is just simply a digital badge that  participants can claim a badge each time they finish a thing.  They're all a little bit unique and you'll know whether it's a badge for thing one or  thing two or thing three they've been created to be a little bit unique for each thing.  And you can actually use those badges if you wanted to to put perhaps on your LinkedIn  profile or you can do with them what you will.  But we just thought that for some people that sort of motivate, that sort of reward is a  motivation.  It's sort of something to collect and something to reward participants.  So you do need to sign up for a credly account to get prompted to do that the first time  you go to claim a badge.  But after that then it's quite a straightforward process.  It's just a sort of a click through process to claim your badge for each thing.  And we've got a link for claiming badges from each of the discussion boards and each of  those thing web pages.  So it's quite easy to say well done my thing.  Now I'll go and claim my badge.  So it's no charge or anything like that of course.  But we just thought it was one way we might be able to offer some sort of reward and motivation.  As I said before it's a little bit hard for an organisation like ANZ but this was something  we could do relatively straightforward.  And a question is there a way to see the names of people from your own institution or organisation  who've registered for the kick off webinar?  Just a note currently there are over 750 people registered for the webinar.  What we could do, that's a good question actually for the community group leaders.  I'll just need to check about the privacy issues around passing on.  But what we could do is perhaps send out to each of the community group leaders, the people  who have registered for your institution note though that in some really big institutions  that you may actually have some groups within groups who are registering.  So we'll try and do that, send that out so at least you've got the list.  One of the, is there a set day of the week when we need to do the things?  No, I think Jerry we agreed we were going to release them on a Monday.  Is that right?  Yeah, I think it was on a Tuesday but again it's, this is self directed so the new thing  will come out once a week but it may be that your group only gets together once a month  or once every six weeks and then you sort of discuss a few things in one go.  So what we try and do though is sort of say well if you do a thing a week then, and we  have got some breaks built into the program which you may have noticed on your poster  and I'm looking around behind me at my poster.  We have built in some breaks there because we acknowledge that there are some really  busy periods and holiday periods as well.  But the idea is then that we are all finished by, I think it's about the middle of October  if we do a thing a week with those few breaks factored in.  But of course some people will find that they have a busy period or themselves are on holidays  and they may do two or three things in one week and then not do anything for a couple  of weeks.  So if you do a thing a week roughly then you will stay on track to finish middle of October  when we sort of wind this program up.  As I said we keep the resources available for the long term but in terms of having this  sort of program with webinars and the meetup discussion board etc. that will wind up at  the end of the year.  Just showing on the screen at the moment there is this PDF calendar that shows you the, green  is the break weeks and roughly what will be, so the thing number, the weeks when you need  to do it and the other one that you can have is a word version so that for your group if  it doesn't quite fit with what you're doing then you can edit it and change the weeks  and also add your catch up times so you can take out anything.  So please download that word version if you want to create your own.  Good question, is there any more information on the topics other than the title?  At this stage because a lot of the topics we're still waiting, a lot of movement in  the research data sector and some of them, the things won't be done until October or  September or August or October that sort of time so some of them we haven't quite finalised  the links, we've got what we want to achieve but the links we have a link for everyone  but just we're waiting.  So what we could do for the group organisers just so you've got a bit more information  we might be able to send you out something as well to just give a bit of an idea what's  happening.  With the topics please remember that nothing is set in stone.  We've tried to use international examples as well as Australian examples, we've tried  to send people literally around the world to have a look at what's happening because  data is global and Australia is a global player in data so but please you know particularly  for our American, Canadian and New Zealand counterparts and anybody else who's listening  if it doesn't work for you you can take the general concept of the thing and just substitute  something.  If you've got something that's really amazing that's happening in your university again  you might take out the example that we've got say we've sent you off to University  X or Medical Research Y or whatever is the example but when you contact your group you  might like to say look here's the 23 things example but we've got a fantastic example  here you can use this one instead.  So please feel free to customise the things as they work best for your group.  A question, our liaison librarians have asked whether the content would suit researchers,  PhD students.  Yes Jennifer we've had this question a lot and we think PhD students and researchers  probably asking them to do 23 things you know took about time poor and distracted those  two groups would probably come up at the top.  So what you might want to do is you might want to take a few of the things, bundle them  together and offer them a one hour or one and a half hour short course which might get  people involved but doesn't require them to plod their way through the 21 things.  So that's only going to work after the things are revealed.  Someone did mention to me that they were thinking about doing that it was to actually do the  things themselves this was somebody I think working in an IT office or a library I can  recall quite which but to go through the program themselves and then to cherry pick what they  would then bundle into a program for high degree students and perhaps researchers and  tweak the examples for their own organisation interest areas.  So again I guess adapting the program for a different slightly different audience and  just as I said cherry picking the activities that they think would be of particular interest.  I'm not sure that there'd be too many PhDs and researchers that actually want to know  a lot about metadata crosswalks.  I might be wrong that night.  That would be my passion but I don't know that it's everybody's passion.  So my comment would be that there are probably some great activities in there for PhDs and  researchers but perhaps not all of them will be equally applicable.  And I guess that brings us to what about after October?  What happens to 23 things then?  After October the meetup group will keep it open until the end of the year and then after  that we'll close off the discussions but we've also got a second poster.  The poster that you can see here when you click on it actually has all the dates on  it but we have a second poster that doesn't have dates and so for next year the dated  poster will come down and the things will be changed so that they'll be similar.  I'll just show you for example this one, the one getting started will be the same but it  will probably stop there.  So the last bit about sharing will be taken off so the things will still be there but  it'll simply stop at here it is and you can actually use those any way you like and you  can download them and you can change the examples.  Just on whether or not you've got a something, if something happens a catalyst event happens  at your institution let's just say you've been asked to support a new research data  policy or something, oh you're going to introduce data management plans that's not until thing  15 and yet we're doing it really soon.  Contact us and we're happy to release that thing to you for you to use or change or to  give you some ideas to get started.  So don't feel that you as community organisers have to wait all the way through.  If there's something that you can see that would really make learning better for your  groups contact us and we'll send you the information.  We're asking not to repost etc to try and keep the excitement of the things rolling  out each week but if you need it we're more than happy to share it early.  We've got quite a number of people who have put some ideas about how they're thinking  their group might run at the webinar next week.  We've got a few people who are just going to very quickly pop up and say oh this is  our group this is how we're thinking of running our group so that people who are involved  in groups can also give a bit of feedback as well and they can help you with running  your own group.  Next week's webinar we'll go through Meetup and we'll be saying the same thing that we've  said to you that people can choose to use it or not use it.  It's entirely up to you.  People could do and we think this is going to happen.  People will do all 23 things all by themselves and we will never know.  If they don't contribute to Meetup, if they don't claim a badge, if they don't join a  group and that's fine but we're hoping to enrich our already very large community by  using this.  Question I think I'll expect I'll know more about how our groups will work after our first  meeting on March the 9th and I think that's probably the case for many people.  Once you've got the group set up and you think oh yeah this is probably how we'll work it  will obviously change as time goes on but if you could just drop us an email that would  be great and then we can make sure that the community groups page is just up to date.  I think it's the community groups this one here.  I'm just changing it now on the screen so just making sure that it's up to date and  adding or changing any information.  For example some of you might have said oh well you're thinking of running it this way  whatever way then monthly until October for CSIRO is planning a kick off one and then  monthly.  You may want to change that to something and just let us know.  Jerry?  I'm just my other comment was too that really we've put in the post in the information up  about community groups so that others who may be interested in joining your group are  aware of it.  So if don't have concrete details, if things do tweak and change as you go along that time  we're really just trying to use this as a mechanism to connect individuals to groups  or for people to see oh there is no group in my institution or my area perhaps I'll  start one.  So it's not that we want to keep tight tabs on what you're doing it's just really a mechanism  to share that information across the community.  Question from Mary who has just said how do people join my community group?  If your group is up on this page you'll notice that there's I'll just use the slider.  You'll notice that we've included people's email addresses so I guess they'll dull email  you or they may know that you meet at a particular place at a particular time and they may just  come along.  Yeah we envisage that you know but that's why we ask for a contact person or a couple  of contact people and an email address so that people can connect with you via email  at least initially and then you can communicate how you wish after your group gets going.  So it's as I said it's really this is like a matching service rather than a mechanism  for people to actually connect directly through that list.  And Mary just said that's okay but what if it's not what if the information isn't online  then I guess you would need to pass it out maybe by email lists for groups that you are  associated with or you know contact a few people that you know might be interested in  it and then they can pass it on.  Thanks Catherine she's just said at the March 1st webinar we'll highlight how to join a  group so we'll make sure that this page is up to date so if you could actually go in  that page and just check that the information that's up there is still current and it appears  as you wanted to appear and just email Jerry or any of us.  The contact details are on the website for any email that you can use and it'll get to  us.  So I just made a comment here they're using an internal staff only wiki for the group  so it won't be accessible to the wider institutional community and you know whatever works for your  group.  The main thing is that we would really like to be in touch with you because for some of  you this will be the first and only time that we interact with you.  You'll go off, you'll do your groups, you'll do your things and we won't know necessarily  how you're going so we're really keen on getting some feedback as we go through.  I'd like to particularly thank you all again for volunteering to be a group leader or thinking  about being a group leader and if we can provide any help whatsoever please yell out and we'll  provide information if you need more resources, if you notice something's broken or you've  got a fantastic example that you think could be included, don't forget as community leaders  if you need a sneak peek at one of the other things that we're not up to yet please contact  us and we'll send you out the details particularly and then you can give us some feedback if it  worked or didn't work before we actually get to the thing.  So again everyone thank you so much for being part of 23 Things.  It's just been the most amazing experience for Anne's and for all of the people who've  worked on it and we'd particularly like to give a shout out to Sue Cook of the CSIRO  in Western Australia.  Sue has just supported us all the way through and she's been a part of the group team who's  been putting this together and she's had some fantastic ideas so there's a big team of us  here in Anne's who have been working on it, Jane Frazier and Catherine Unsworth, Rowan  Brownlee, Jerry, Susanna, myself and Sue have been the ones who have sort of been pulling  it together but there's been a really big team so it's been a great experience and we're  looking forward to all of you creating community groups that are just going to make research  data and absolutely go to occupation for the years to come.  And thank you to everybody and I know there's quite a few of you who are in this webinar  today who suggested activities, links, examples and things so it's been a real community event.
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Welcome everyone. This is a remarkable webinar because we've got so many people who are interested in starting up their own 23 things group and we just want to congratulate all of you for putting your hand up to be a group leader. It's just a remarkable thing. We've got people listening in from Manitoba, from Maine and from New Zealand. We've got people from all over Australia. We've got people from universities, from government agencies, from medical research institutes. So it's just a phenomenally amazing broad and deep community group. So well done to all of you. So Jerry, I will pass over to you now because Jerry is just going to do a very quick round up on what's the difference between the webinars, the community catch-ups and meet-up because we've had a lot of questions about this and as community group leaders I think this is something that you're going to be asked. Hi everybody and welcome. Great to see so many here and I've chatted with some of you and emailed quite a number of you and it's great that we've got to this point of bringing this community of people together. As Karen said, I'm just going to kick off by explaining a little bit about the differences between the various communication channels that we have. Hopefully you've all now seen a new and improved website for ANS but also for the 23 Things. What we'll be using the website for is really a primary mechanism for communicating the latest news as well as publishing our things. So as we've indicated previously we will progressively release things roughly on a weekly basis and we will be releasing them through the ANS website. And I guess I'll just quickly show you we've got Thing 1 already published so that people if they're interested can have a bit of a sneak peek before our kick off webinar next week but each one will have a similar sort of format. The other communication mechanism that we'll be using is Meetup. Many of you will have already signed up to join in with Meetup. This is essentially what we'll be using purely for discussion of things so it's really where we have our sort of interactive virtual component of the program. What we will have is for each Thing, I'll scroll down to the bottom, each Thing has three streams, Getting Started, Learn More and Challenge Me so that we've got a stream of activities for people sort of regardless of where they are in terms of their exposure and experience with research data. For each of those activities there will be a separate discussion board. I've only set up the first few discussion boards. I'll set up more as we get closer. It didn't seem to be a lot of point in setting up a lot of empty discussion boards but the idea here is that it's a forum where you can actually post questions, start or contribute to a discussion, answer a question. It's that sort of virtual component and we've decided to have a discussion board for each stream of activity so that it's sort of easy for people to keep track of what's happening in the particular activity that they're interested in or that they're doing. What you can see here too is that at the completion of each Thing, people are able to claim a credibly digital badge and Karen will be talking a little bit more about rewards and motivation a bit later on. We envisaged that for people running community groups you may or may not choose to use Meetup if you're actually having quite robust discussions within your own groups, particularly if you're perhaps a work group where you've got the opportunity to also talk about how you might implement some of these things that you're learning, how this might work within your organisation. You may not necessarily want to also be actively involved in Meetup although what we suggest might be a good idea is if one or two people in your group perhaps on a rotating basis do contribute or keep an eye on the Meetup discussion boards so that you can within your group know what's happening in other parts of the program, what other people are raising as questions and issues and a way I guess of being in touch with what's happening outside of your own group. So that's really Meetup quite simply, it will just be the mechanism for allowing discussion of things and the individual activities around things. The other thing we'll be doing is having catch up webinars and the dates for those are on the handout that Karen's put in the handout box. These will be similar to what we're running now but will be for anybody who wants to come along and in this sort of forum raise a question, comment on how your group or how you're going with things, sort of report back more broadly on how activities are going within your group or indeed for individuals who aren't part of a group. So part of what we want to use the webinars for is to give people a forum for asking questions and discussing things where they may not be part of a group because obviously not everybody's going to be able to be part of a group. So again for those of you who are running groups you may or may not wish to participate in the catch up webinars but again I think probably quite a nice idea is to again perhaps on a rotating basis have one or two of your members come along to the webinars, contribute back what's been happening in your group, ask questions that may not have been resolved within your group and just hear what others are saying and doing. But it's really up to you what's likely to work for your group and we're ever conscious of course that we need to help people manage the time that they spend on 23 things. We've sort of put it together with the idea that it should take participants no more than an hour a week to complete the thing and ultimately complete the program. So that's an overview of the website, meet up and the webinars. They're all there now that you can look at and be part of and some of you I know have also contributed to getting to know your discussion board which is fantastic and we're really encouraging people to introduce themselves and why they're wanting to get involved in this program. So Karen are there any questions on this one? Yes, there's one question. Is each level one hour or do we do each level or pick and choose? Definitely pick and choose. So I mean some people might decide that for a particular thing they want to do the getting started, you know the sort of the introductory activity for other things they might decide that they already know a little bit about, say metadata, are they going to do something that's a bit more challenging in that activity. So you don't need to stick in a particular stream, you can pick and choose depending on your interest and you know whether you've had some exposure to the topic previously. And some people may decide that they're actually not going to even do all 23 things that some things are much more interesting to them, more relevant to their work or their interests and they'll sort of cherry pick what works for them. So there's no compulsion to stick in a particular stream or even to do all 23 things. It is self directed so it's really up to people to get out of it what they need and want and obviously put into it what they need and want as well. Jerry, while we're there would you like to just show the thing number one? Yes, so each thing will have a similar format where we've got these three levels, getting started, learn more and challenge me. Each thing will have its own page here on the 23 things website. All of these are blank really aside from thing one. So we have the getting started thing which you know is intended to be introductory. What we are attempting to do with each thing is have something people can go away and do not just necessarily a reading exercise but something that you can actually do a little bit hands on. Then at the bottom of each activity description there's links off to the relevant discussion board in Meetup. So if you want to go straight from here and post some comments or questions to Meetup you can do that directly from here and there's also a link to register for the catch up, the next catch up webinar. So here we've got the learn more activity. Again it's in the same sort of format, a set of activities to do, something to think about and some ideas to share or discussion starters. So each activity will have some sort of prompt for something that you could share either via Meetup or use to frame a discussion within your group. And then challenge me is intended to be a little bit higher level for people perhaps a bit more exposed to managing research data. This does start off fairly softly initially but by sort of thing four we're really getting into some of the hands on more technical challenges. So people that are keen to dig into XML, a little bit of coding, data cleansing, that sort of thing, those sorts of activities ramp up a little bit later in the program. So we sort of start off gently and build as the program evolves. Jerry do you want to talk about the roll out of the things because you've said that there's only one thing currently you can see or what about the others? So what will happen is on March 1 after a very big kickoff webinar we'll be publishing thing two and three and then we will publish a thing on a weekly basis so that there will always be the opportunity to be looking a little bit ahead to seeing what comes next. The intent with doing it this way and I guess I appreciate your feedback on this approach as well was that it would then keep people roughly together in terms of discussion through meet up, perhaps people tweeting, discussing it in your groups, that people are roughly kept together and the discussions are relevant so we've not got some people still discussing thing one while others have jumped on to discussing thing 13 or 14. So we'll always have three things available to be working on so if you want to jump a little bit ahead or you've firstly if you've had some time off and you want to come back you'll be able to do that and then as they are published they'll stay open, we won't be closing them off again. The idea is then at the end of the program we can have some mechanism by which we can sort of zip this up as a package for others if they want to adapt it and particularly for those folks from other locations you may wish to reuse this idea but tweak it for your location with some local examples and things like that. So we want this at the end of the program to really be a resource that others can pick up and use in the same way that we picked up the great work done by Michael Witt and his team and have reused it for our purposes. We'd really love to see other people pick up this idea and run with it and adapt it to make it work for them. Okay thank you very much Jerry. I'm just sending a reminder about the Twitter hashtag. Oh yeah, there it is. So we have had a little bit of activity and I do encourage people, hopefully this might be one mechanism by which you can let people know what's happening in your group, source new members, identify interest in new members and that sort of thing. So yes please do use the Twitter handle. For those of you who haven't seen the handouts box before, if you have a look down there's a handouts box and there are two handouts, one of them is just a two page crib sheet. I guess for community leaders such as yourself, the section that we're doing now is just about the community groups and they look, they're all going to take a different form. We've got some amazingly good ideas if you would like to just put in the chat box how you are thinking about running your group. What I can do at the end of this webinar is I can pull all that information out and I can send it out to everyone so that everyone's got some, oh I might try that, might try that. The main thing is it's got to be sustainable for you. Why did they pick 23 things? That's an awful lot of things and it's going to be hard for you to maintain your enthusiasm as well as keeping the enthusiasm going for others. So keep it simple, nothing too elaborate, call for help. Others will be more than happy to give you a hand wherever they can. So in point number three at the bottom of the first page you can just see a few simple ideas that we've heard about so far. Some people are meeting each week and doing their thing together over lunch or over morning tea or whatever and then having a brief discussion there and then that's it, done. Others, each person does their own thing and then they come together at a time that the group chooses and then we've got a lot of the groups and I'll just show you the community groups that we've got so far. So I guess if you think of the community groups as a little bit like a training exercise but more based on discussion and getting the group together to form a community where people are comfortable if they sort of confess. I don't know what a DOI is or I don't understand thing number three or whatever the issue is, really getting people and you may find that some unlikely leaders emerge. Perhaps you've got somebody who is not particularly in a high level position but they're really passionate about data and you may find that they're the ones doing the challenge me list every week and they're the ones leading the discussion. So look out for leaders within your groups. If we move down now to point number four and this is in the handout box, tips for maintaining motivation. I guess the first point I've got there is really critical. 23 things is many, many, many things. Internally at ANS we've started referring to it as 23 million things as we discover more and more things that we would love to do or want to do. There'll be good intentions, people will drop out, people will get distracted, busy, some people will start off all enthusiastic and then other life will take over, they may come back. It's not you personally, it's a huge commitment and I guess I've listed there four things that you might want to think about. So rewards, think about Craigley Badgers. One group we know is going to have a leaderboard up in the staff room and as people do their things they're going to tick them off to get a bit of competition going. Think about certificates. Now we at ANS can only provide a participation certificate because we don't know if people have done anything or not but it might be actually better coming from your director or your executive, your university librarian or somebody within your group who would be pleased to know about how many staff have done it. Keeping the buzz, don't forget, provide lots of buzz around sending things out. Maybe even your group newsletters. All you know so-and-so has finished all 23 things or we've got 50 people starting or 20 people starting 23 things, wish them all the best and ask them about it. Create communities of practice and support. You can see there's four ideas there that you might want to take on board for some things that you want to do but for me the most important one is celebrate. It's an exciting thing to do. It's a community thing to do. It's fantastic. Think about the way that your group wants to celebrate. Some of you are going to be champagneers, some of you are going to be cups of tea, some of you are going to be just coming together on a regular basis but whatever it is that's really important that there is some group. Yes, we've done it. The last one, keeping in touch. If there's anything more that we can do please for you in particular, you community leaders, just a message and say oh can you put this up on the website, can you change this, can you add this and we're more than happy to do it. We'd also love to hear from you at the end of the program to provide some feedback. There's already three papers now going into world conferences. Aaliyah in South Australia and Research Data Alliance both in Tokyo and in Denver later this year and people are really interested. The Japanese have been looking at what we've been doing and they're taking Michael Witt's American idea and also creating a special one for Japan. If you do get stuck send us an email. Contact us at ans is fine but either to Jerry or Sukuk or myself or Susanna any of us and we'll more than happily give you a hand. Is there anybody who got anything that they'd like to comment about what they're going to be doing with their group? There's a number of people who have put some things in the question pod. A question from Vanessa, she says is there a hashtag for community group leaders, EG thingos, thing organisers. I like it Vanessa. So that could be something that we'll set up as well. Just some ideas, one group each person does their own thing then invited Fortnightly to the community group for afternoon chat with local experts who will provide local context. For example staff from copyright, research ethics, integrity, grant, research ID etc. So thanks very much Jennifer and Peter. Another one staff will work through their things individually, will meet as a group for each catch up webinar followed by a discussion. Another group make a staff meeting at the same time each week. Jerry would you like to chip in there with anything? I just thought it might be worth mentioning too that our community groups have formed around different geographic locations. So anybody in the Newcastle area, anybody in the Melbourne area, so not sort of constrained to a particular organisation. Some groups are across the whole organisation so anybody in University X can join and then others within a work group, so a library team or some other sort of team. So there's all sorts of groups that are forming I guess and I think that will mean that they will run a little bit differently depending on whether you're a fairly small type work group or whether you're opening this up across the whole university or a whole geographic area where you're going to get people from perhaps public libraries, school libraries, university libraries, a whole bunch of areas that are going to have different opinions and different exposures to research data. If you can see the screen, I've just pulled up those in Perth. You can see ones for Murdoch University staff, Curtin, WA Health and W University of Western Australia library staff and then Anthea at Nedlands has any participants in the Perth area who'd like to come along. So there's a whole range of different things. If there's anything on that page you'd like to add or change, just let any of us know. If anybody's got anything they want to add or update, just let me know. One group is going to set up a Yammer group to share experiences and questions and comment from Nancy. We have no idea how things will go in the US. We'll need to do a bit of brainstorming to figure out how to communicate. It's a bit like Hobart, Wagga and Calgooly all trying to get together. So congratulations, Nancy, on your knowing of Wagga is actually in place. Francis is just asking, Jerry, could you say a bit more about the badges? In Anthe we tried to work out what we could do to sort of reward and provide some motivation for participants. It's actually quite challenging for us because we actually don't know when people are going to be finished things and we're not in a position to sort of keep a record of who's doing what. So what we've done is implemented credly badges which is just simply a digital badge that participants can claim a badge each time they finish a thing. They're all a little bit unique and you'll know whether it's a badge for thing one or thing two or thing three they've been created to be a little bit unique for each thing. And you can actually use those badges if you wanted to to put perhaps on your LinkedIn profile or you can do with them what you will. But we just thought that for some people that sort of motivate, that sort of reward is a motivation. It's sort of something to collect and something to reward participants. So you do need to sign up for a credly account to get prompted to do that the first time you go to claim a badge. But after that then it's quite a straightforward process. It's just a sort of a click through process to claim your badge for each thing. And we've got a link for claiming badges from each of the discussion boards and each of those thing web pages. So it's quite easy to say well done my thing. Now I'll go and claim my badge. So it's no charge or anything like that of course. But we just thought it was one way we might be able to offer some sort of reward and motivation. As I said before it's a little bit hard for an organisation like ANZ but this was something we could do relatively straightforward. And a question is there a way to see the names of people from your own institution or organisation who've registered for the kick off webinar? Just a note currently there are over 750 people registered for the webinar. What we could do, that's a good question actually for the community group leaders. I'll just need to check about the privacy issues around passing on. But what we could do is perhaps send out to each of the community group leaders, the people who have registered for your institution note though that in some really big institutions that you may actually have some groups within groups who are registering. So we'll try and do that, send that out so at least you've got the list. One of the, is there a set day of the week when we need to do the things? No, I think Jerry we agreed we were going to release them on a Monday. Is that right? Yeah, I think it was on a Tuesday but again it's, this is self directed so the new thing will come out once a week but it may be that your group only gets together once a month or once every six weeks and then you sort of discuss a few things in one go. So what we try and do though is sort of say well if you do a thing a week then, and we have got some breaks built into the program which you may have noticed on your poster and I'm looking around behind me at my poster. We have built in some breaks there because we acknowledge that there are some really busy periods and holiday periods as well. But the idea is then that we are all finished by, I think it's about the middle of October if we do a thing a week with those few breaks factored in. But of course some people will find that they have a busy period or themselves are on holidays and they may do two or three things in one week and then not do anything for a couple of weeks. So if you do a thing a week roughly then you will stay on track to finish middle of October when we sort of wind this program up. As I said we keep the resources available for the long term but in terms of having this sort of program with webinars and the meetup discussion board etc. that will wind up at the end of the year. Just showing on the screen at the moment there is this PDF calendar that shows you the, green is the break weeks and roughly what will be, so the thing number, the weeks when you need to do it and the other one that you can have is a word version so that for your group if it doesn't quite fit with what you're doing then you can edit it and change the weeks and also add your catch up times so you can take out anything. So please download that word version if you want to create your own. Good question, is there any more information on the topics other than the title? At this stage because a lot of the topics we're still waiting, a lot of movement in the research data sector and some of them, the things won't be done until October or September or August or October that sort of time so some of them we haven't quite finalised the links, we've got what we want to achieve but the links we have a link for everyone but just we're waiting. So what we could do for the group organisers just so you've got a bit more information we might be able to send you out something as well to just give a bit of an idea what's happening. With the topics please remember that nothing is set in stone. We've tried to use international examples as well as Australian examples, we've tried to send people literally around the world to have a look at what's happening because data is global and Australia is a global player in data so but please you know particularly for our American, Canadian and New Zealand counterparts and anybody else who's listening if it doesn't work for you you can take the general concept of the thing and just substitute something. If you've got something that's really amazing that's happening in your university again you might take out the example that we've got say we've sent you off to University X or Medical Research Y or whatever is the example but when you contact your group you might like to say look here's the 23 things example but we've got a fantastic example here you can use this one instead. So please feel free to customise the things as they work best for your group. A question, our liaison librarians have asked whether the content would suit researchers, PhD students. Yes Jennifer we've had this question a lot and we think PhD students and researchers probably asking them to do 23 things you know took about time poor and distracted those two groups would probably come up at the top. So what you might want to do is you might want to take a few of the things, bundle them together and offer them a one hour or one and a half hour short course which might get people involved but doesn't require them to plod their way through the 21 things. So that's only going to work after the things are revealed. Someone did mention to me that they were thinking about doing that it was to actually do the things themselves this was somebody I think working in an IT office or a library I can recall quite which but to go through the program themselves and then to cherry pick what they would then bundle into a program for high degree students and perhaps researchers and tweak the examples for their own organisation interest areas. So again I guess adapting the program for a different slightly different audience and just as I said cherry picking the activities that they think would be of particular interest. I'm not sure that there'd be too many PhDs and researchers that actually want to know a lot about metadata crosswalks. I might be wrong that night. That would be my passion but I don't know that it's everybody's passion. So my comment would be that there are probably some great activities in there for PhDs and researchers but perhaps not all of them will be equally applicable. And I guess that brings us to what about after October? What happens to 23 things then? After October the meetup group will keep it open until the end of the year and then after that we'll close off the discussions but we've also got a second poster. The poster that you can see here when you click on it actually has all the dates on it but we have a second poster that doesn't have dates and so for next year the dated poster will come down and the things will be changed so that they'll be similar. I'll just show you for example this one, the one getting started will be the same but it will probably stop there. So the last bit about sharing will be taken off so the things will still be there but it'll simply stop at here it is and you can actually use those any way you like and you can download them and you can change the examples. Just on whether or not you've got a something, if something happens a catalyst event happens at your institution let's just say you've been asked to support a new research data policy or something, oh you're going to introduce data management plans that's not until thing 15 and yet we're doing it really soon. Contact us and we're happy to release that thing to you for you to use or change or to give you some ideas to get started. So don't feel that you as community organisers have to wait all the way through. If there's something that you can see that would really make learning better for your groups contact us and we'll send you the information. We're asking not to repost etc to try and keep the excitement of the things rolling out each week but if you need it we're more than happy to share it early. We've got quite a number of people who have put some ideas about how they're thinking their group might run at the webinar next week. We've got a few people who are just going to very quickly pop up and say oh this is our group this is how we're thinking of running our group so that people who are involved in groups can also give a bit of feedback as well and they can help you with running your own group. Next week's webinar we'll go through Meetup and we'll be saying the same thing that we've said to you that people can choose to use it or not use it. It's entirely up to you. People could do and we think this is going to happen. People will do all 23 things all by themselves and we will never know. If they don't contribute to Meetup, if they don't claim a badge, if they don't join a group and that's fine but we're hoping to enrich our already very large community by using this. Question I think I'll expect I'll know more about how our groups will work after our first meeting on March the 9th and I think that's probably the case for many people. Once you've got the group set up and you think oh yeah this is probably how we'll work it will obviously change as time goes on but if you could just drop us an email that would be great and then we can make sure that the community groups page is just up to date. I think it's the community groups this one here. I'm just changing it now on the screen so just making sure that it's up to date and adding or changing any information. For example some of you might have said oh well you're thinking of running it this way whatever way then monthly until October for CSIRO is planning a kick off one and then monthly. You may want to change that to something and just let us know. Jerry? I'm just my other comment was too that really we've put in the post in the information up about community groups so that others who may be interested in joining your group are aware of it. So if don't have concrete details, if things do tweak and change as you go along that time we're really just trying to use this as a mechanism to connect individuals to groups or for people to see oh there is no group in my institution or my area perhaps I'll start one. So it's not that we want to keep tight tabs on what you're doing it's just really a mechanism to share that information across the community. Question from Mary who has just said how do people join my community group? If your group is up on this page you'll notice that there's I'll just use the slider. You'll notice that we've included people's email addresses so I guess they'll dull email you or they may know that you meet at a particular place at a particular time and they may just come along. Yeah we envisage that you know but that's why we ask for a contact person or a couple of contact people and an email address so that people can connect with you via email at least initially and then you can communicate how you wish after your group gets going. So it's as I said it's really this is like a matching service rather than a mechanism for people to actually connect directly through that list. And Mary just said that's okay but what if it's not what if the information isn't online then I guess you would need to pass it out maybe by email lists for groups that you are associated with or you know contact a few people that you know might be interested in it and then they can pass it on. Thanks Catherine she's just said at the March 1st webinar we'll highlight how to join a group so we'll make sure that this page is up to date so if you could actually go in that page and just check that the information that's up there is still current and it appears as you wanted to appear and just email Jerry or any of us. The contact details are on the website for any email that you can use and it'll get to us. So I just made a comment here they're using an internal staff only wiki for the group so it won't be accessible to the wider institutional community and you know whatever works for your group. The main thing is that we would really like to be in touch with you because for some of you this will be the first and only time that we interact with you. You'll go off, you'll do your groups, you'll do your things and we won't know necessarily how you're going so we're really keen on getting some feedback as we go through. I'd like to particularly thank you all again for volunteering to be a group leader or thinking about being a group leader and if we can provide any help whatsoever please yell out and we'll provide information if you need more resources, if you notice something's broken or you've got a fantastic example that you think could be included, don't forget as community leaders if you need a sneak peek at one of the other things that we're not up to yet please contact us and we'll send you out the details particularly and then you can give us some feedback if it worked or didn't work before we actually get to the thing. So again everyone thank you so much for being part of 23 Things. It's just been the most amazing experience for Anne's and for all of the people who've worked on it and we'd particularly like to give a shout out to Sue Cook of the CSIRO in Western Australia. Sue has just supported us all the way through and she's been a part of the group team who's been putting this together and she's had some fantastic ideas so there's a big team of us here in Anne's who have been working on it, Jane Frazier and Catherine Unsworth, Rowan Brownlee, Jerry, Susanna, myself and Sue have been the ones who have sort of been pulling it together but there's been a really big team so it's been a great experience and we're looking forward to all of you creating community groups that are just going to make research data and absolutely go to occupation for the years to come. And thank you to everybody and I know there's quite a few of you who are in this webinar today who suggested activities, links, examples and things so it's been a real community event.
Welcome everyone. This is a remarkable webinar webinars, the community catch-ups and meet-up group. So again for those of you who are running there would you like to just show the thing be hard for you to maintain your enthusiasm as well as keeping the enthusiasm going for others. are going to have different opinions and to use or change or to give you some ideas to get