Brazilian university uses Open Journal Systems for submission and assessment process of research projects
Silva, Israel José Cefrin da
Filho, Clódis de Oliveira Andrades
Costa, Erli Schneider
The need to deal with the entire process of research project evaluation so as to meet the deadlines and requirements of the public notices that foster science is inherent to institutions of higher education. Regarding the State University of Rio Grande do Sul (UERGS), this process used to occur via printed documents and files on CD. Three years ago, with the new Research Coordination, the process started to take place by email and, in 2016, the Coordination suggested the Open Journal Systems (OJS) should be used as a way to expedite the processes that were still limited as to their management by email. The OJS (known as SEER in Brazil) was already used for the Scientific Electronic Magazine of UERGS and started to be used in an innovative, creative way for the whole process of managing and archiving the research projects submitted to the Dean’s Office for Graduate and Research Studies (ProPPG). The process adapted the use of the OJS, which was meant for scientific magazines, in a way that it could be used to receive the projects, review them, send them to reviewers and inform the authors about decisions in order to to optimize the time spent on the whole process and increase the net of project reviewers. After the implementation of this resource by the ProPPG, other Dean’s Offices at UERGS, such as the Extension´s Dean, started using the system to improve their internal processes. The use of the system brought agility, transparency and legitimacy to the whole process of submission of research projects by the teachers of the institution as well as the necessary perennity within the public scope.
 It's a very special moment to me to be here today at Canada. It's the first time I'm so far from my home. It's not easy to speak in English, not my mother language, so I try to be my best. That's my ad. Is there also a freeing my Twitter? If someone take a picture, please just sit me with this. My mom sees in Brazil. She has a Twitter. OK. We use OJS in the art journal Scientific in Brazil. And any universities in this is my state university. I'm a volunteer working with them. I'm not an employee from them. I work in the research institution public of social indicators. What the context? Vargas is the presence in the 24 cities in my state. He's a public state university. As a publicist, no tuition. He's free to study. So every funding comes from agencies, or like CAPS, or CNPQ, or my state's, Phaparags. There's such a similarity to Phapesp in Sao Paulo. We have a, oh, I show where I come from. This, the marker red, down is my city. Very far from Montreal. And we have a map showing the presence of works. In every city, we have a campus to study. Or as about 70 regions with more than 260 professors. So we have a scenario. You have submit, access, archiving, and feedback, research projects. Why this problem? Because the fundings is just granted to approve or assess research projects. And everything was dealing with flash drives called pen drive in Brazil, or you may imagine that if you lose a flash drive, you lose the project. So we try to manage it with a Gmail account. But we have the problem. Research are very creative and always give the same subject to the email, my project. So we have many emails with the same subject and the same written Gmail. It's just impossible. Or just a question. This is my project right. The same subject and the same emails is a great problem. So in 2015, we have to start WERGs, Journal Scientifiki, to publish in the same year. And we thought, oh, yes, is the OJS 2.5.7? Is the old version? And it works best. And we started to think in the WERGs, why do not use the OJS to research assessment projects? We have the registered users with the authors and professors. OK. And we do not need to make new workshops. It's just instead you send your paper, you send your project. We have co-authors, we have collaborators, even translators. And we have just attached three documents. The project is scheduled in the co-authors. So in the results for the last year, 2016, we have 193 submit projects with 166 qualified projects. And now we avoid the problem when the researcher submit a project he always was asking to us, where is my project and why it's not approved or why it's not qualified? Everything archived in the researcher may verify why his project or his project was not to qualify what was a lack of information or a lack of a due date. That's the biggest problem was the date. We have several dates, and the research was not to respect these dates. So if you send your product to the right date with the right documents, with the right project and subject, perhaps you may qualify to receive the funding to your research. In fundings, we say scholarships to students to collaborate in research projects. Following steps, we need to move a new server. We have the machine, but I do not have the authorization political to do the move. It's a problem such we face in Brazil. We will be able to do OGS3. I have made this update in the other journal I managed as I editor. And the customized team, thanks to Nate, to the Bootstrap team we now have, it's just easier to customize them with Bootstrap. And thank you. That's my Twitter, Facebook, GitHub, LinkedIn. If you want to keep touch with me, please help yourself. Thank you. Thank you.
 It's a very special moment to me to be here today at Canada.  It's the first time I'm so far from my home.  It's not easy to speak in English, not my mother language,  so I try to be my best.  That's my ad.  Is there also a freeing my Twitter?  If someone take a picture, please just sit me with this.  My mom sees in Brazil.  She has a Twitter.  OK.  We use OJS in the art journal Scientific in Brazil.  And any universities in this is my state university.  I'm a volunteer working with them.  I'm not an employee from them.  I work in the research institution  public of social indicators.  What the context?  Vargas is the presence in the 24 cities in my state.  He's a public state university.  As a publicist, no tuition.  He's free to study.  So every funding comes from agencies, or like CAPS,  or CNPQ, or my state's, Phaparags.  There's such a similarity to Phapesp in Sao Paulo.  We have a, oh, I show where I come from.  This, the marker red, down is my city.  Very far from Montreal.  And we have a map showing the presence of works.  In every city, we have a campus to study.  Or as about 70 regions with more than 260 professors.  So we have a scenario.  You have submit, access, archiving, and feedback,  research projects.  Why this problem?  Because the fundings is just granted  to approve or assess research projects.  And everything was dealing with flash drives called  pen drive in Brazil, or you may imagine that if you lose a  flash drive, you lose the project.  So we try to manage it with a Gmail account.  But we have the problem.  Research are very creative and always give the same subject  to the email, my project.  So we have many emails with the same subject and the same  written Gmail.  It's just impossible.  Or just a question.  This is my project right.  The same subject and the same emails is a great problem.  So in 2015, we have to start WERGs, Journal Scientifiki, to  publish in the same year.  And we thought, oh, yes, is the OJS 2.5.7?  Is the old version?  And it works best.  And we started to think in the WERGs, why do not use the  OJS to research assessment projects?  We have the registered users with the authors and  professors.  OK.  And we do not need to make new workshops.  It's just instead you send your paper, you send your project.  We have co-authors, we have collaborators, even  translators.  And we have just attached three documents.  The project is scheduled in the co-authors.  So in the results for the last year, 2016, we have 193  submit projects with 166 qualified projects.  And now we avoid the problem when the researcher submit a  project he always was asking to us, where is my project and  why it's not approved or why it's not qualified?  Everything archived in the researcher may verify why his  project or his project was not to qualify what was a lack of  information or a lack of a due date.  That's the biggest problem was the date.  We have several dates, and the research was not to respect  these dates.  So if you send your product to the right date with the right  documents, with the right project and subject, perhaps  you may qualify to receive the funding to your research.  In fundings, we say scholarships to students to  collaborate in research projects.  Following steps, we need to move a new server.  We have the machine, but I do not have the authorization  political to do the move.  It's a problem such we face in Brazil.  We will be able to do OGS3.  I have made this update in the other journal I managed as  I editor.  And the customized team, thanks to Nate, to the Bootstrap  team we now have, it's just easier to customize  them with Bootstrap.  And thank you.  That's my Twitter, Facebook, GitHub, LinkedIn.  If you want to keep touch with me, please help yourself.  Thank you.  Thank you.
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It's a very special moment to me to be here today at Canada. It's the first time I'm so far from my home. It's not easy to speak in English, not my mother language, so I try to be my best. That's my ad. Is there also a freeing my Twitter? If someone take a picture, please just sit me with this. My mom sees in Brazil. She has a Twitter. OK. We use OJS in the art journal Scientific in Brazil. And any universities in this is my state university. I'm a volunteer working with them. I'm not an employee from them. I work in the research institution public of social indicators. What the context? Vargas is the presence in the 24 cities in my state. He's a public state university. As a publicist, no tuition. He's free to study. So every funding comes from agencies, or like CAPS, or CNPQ, or my state's, Phaparags. There's such a similarity to Phapesp in Sao Paulo. We have a, oh, I show where I come from. This, the marker red, down is my city. Very far from Montreal. And we have a map showing the presence of works. In every city, we have a campus to study. Or as about 70 regions with more than 260 professors. So we have a scenario. You have submit, access, archiving, and feedback, research projects. Why this problem? Because the fundings is just granted to approve or assess research projects. And everything was dealing with flash drives called pen drive in Brazil, or you may imagine that if you lose a flash drive, you lose the project. So we try to manage it with a Gmail account. But we have the problem. Research are very creative and always give the same subject to the email, my project. So we have many emails with the same subject and the same written Gmail. It's just impossible. Or just a question. This is my project right. The same subject and the same emails is a great problem. So in 2015, we have to start WERGs, Journal Scientifiki, to publish in the same year. And we thought, oh, yes, is the OJS 2.5.7? Is the old version? And it works best. And we started to think in the WERGs, why do not use the OJS to research assessment projects? We have the registered users with the authors and professors. OK. And we do not need to make new workshops. It's just instead you send your paper, you send your project. We have co-authors, we have collaborators, even translators. And we have just attached three documents. The project is scheduled in the co-authors. So in the results for the last year, 2016, we have 193 submit projects with 166 qualified projects. And now we avoid the problem when the researcher submit a project he always was asking to us, where is my project and why it's not approved or why it's not qualified? Everything archived in the researcher may verify why his project or his project was not to qualify what was a lack of information or a lack of a due date. That's the biggest problem was the date. We have several dates, and the research was not to respect these dates. So if you send your product to the right date with the right documents, with the right project and subject, perhaps you may qualify to receive the funding to your research. In fundings, we say scholarships to students to collaborate in research projects. Following steps, we need to move a new server. We have the machine, but I do not have the authorization political to do the move. It's a problem such we face in Brazil. We will be able to do OGS3. I have made this update in the other journal I managed as I editor. And the customized team, thanks to Nate, to the Bootstrap team we now have, it's just easier to customize them with Bootstrap. And thank you. That's my Twitter, Facebook, GitHub, LinkedIn. If you want to keep touch with me, please help yourself. Thank you. Thank you.
at Canada. It's the first time I'm so far from my mother language, so I try to be my best. That's OK. We use OJS in the art journal Scientific in I'm not an employee from them. I work in the research institution public of social indicators. have submit, access, archiving, and feedback, research projects. Why this problem? Because the research projects. And everything was dealing Research are very creative and always give the same subject to the email, my project. So we have So in 2015, we have to start WERGs, Journal version? And it works best. And we started to think in the WERGs, why do not use the OJS to registered users with the authors and professors. OK. And we do not need to make new workshops. attached three documents. The project is for the last year, 2016, we have 193 submit subject, perhaps you may qualify to receive the move. It's a problem such we face in Brazil. We in the other journal I managed as I editor. And