• Helps achieve business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
Optimize space occupancy rates and improve planning capability to accommodate future expansion, consolidation, or re-balancing
• Provides immediate, accurate reporting of occupancy statistics for space usage and re-balancing purposes
• Improves forecasting accuracy for future needs based on current room availability and planned occupancy growth
• Communicates occupancy information easily through personalized, intuitive Web-based forms, summary tables, and reports
• Increases productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of most common tasks
• Improves accuracy of departmental cost reporting for greater accountability on dedicated and common area space costs
• Assures more accurate planning based on current space costs and planned future growth projections that improve critical decisions on consolidations, moves, and acquisitions
• Satisfies flexible reporting needs with easy-to-use Web-based features and forms to modify out-of the-box reports
Align facilities and infrastructure development with plans by evaluating historical use and forecasting future needs
• Assists in developing facility and infrastructure plans of various time frames to best align with organizational needs
• Keeps costs under control by seamlessly transitioning strategic program information to space planners
Track and manage physical assets to improve data accuracy, increase asset utilization, and optimize acquisition or disposition decisions.
• Delivers improved furniture and equipment utilization rates, which can reduce capital expenditures by as much as 10% annually
• Tracks and manages asset ownership and usage to increase organizational accountability and promote redeployment opportunities
• Establishes a coherent process for integrating asset planning, acquisition, tracking, disposal and investment recovery
• Maintains an accurate inventory of network infrastructure to facilitate improved planning and a high level of internal customer support
Manage every aspect of your network infrastructure to facilitate planning, improve asset management, and enhance customer service
• Shortens the planning process by maintaining a well-documented physical network and simplifies trouble-shooting tasks
• Extends the lifecycles of telecommunications and data assets by facilitating reassignment of surplus items
• Coordinates information and resources among responsible departments to ensure employees get network access quickly
Schedule, dispatch, manage, and report maintenance tasks efficiently using self-service capabilities to reduce operational costs and increase customer satisfaction
Streamline and automate the PM process to proactively maintain critical assets, minimizing downtime and repair expense
• Improves planning by capturing metrics on costs, resource usage, service provider workload/performance, equipment maintenance history, and more
• Delivers cost-efficient, closed loop Enterprise Asset Management (EAM) as part of the integrated, Web-based ARCHIBUS product suite
Track and effectively manage deferred maintenance liabilities to mitigate risk and enable a closed loop process in taking corrective actions
• Mitigates risk by prioritizing problems for correction, based on objective measures and organizational needs
• Streamlines the work order process to reduce administrative costs and improve customer satisfaction
Improve the analysis and management of real estate assets to align the portfolio with the organizational mission
Centralize and automate lease administration processes to increase efficiency, reduce errors, and avoid penalties
Centralize and streamline the processes of defining, allocating, and approving portfolio occupancy costs
• Improves portfolio occupancy cost management and decision-making with advanced cost analysis/projection capabilities
• Decreases frequency and expense of errors with streamlined processes that track all portfolio lifecycle costs
Improve the process of charging back costs, issuing invoices, and tracking receivables to reduce administrative expense
• Decreases administrative errors with automated chargeback calculations and invoice/payment monitoring
Evaluate, forecast, and allocate space needs and associated occupancy costs using multiple scenarios and time periods
Master the capital budget cycle to achieve improved, centralized strategic planning across the organization
• Summarizes all capital planning activity in a consistent format to prioritize programs and projects, coordinate activities, and budget resources
• Develops a centralized methodology to efficiently manage capital projects across multiple departments and sites
• Integrates condition assessment, capital budgeting, and project management functions to better allocate budget and resources for complete end-to-end planning
• Creates a central repository for a “Top-Down” perspective of program and project priorities, actions, and costs
• Facilitates a collaborative process to allow project members to synchronize information at different locations or organizational units
• Provides clear, weighted performance scorecard views of multiple programs and/or projects to identify late or over-budget components at a glance
Collect, coordinate and share building information to identify and correct design/build issues prior to occupancy
• Streamlines the verification process that a facility and its systems meet the as-designed specifications and owner requirements
• Optimizes downstream building performance by providing the tools to support continuous improvement in energy and operational cost savings
Streamline the entire move/add/change process, from single-person to multi-phased moves, to reduce costs and minimize organizational disruption
• Streamlines the entire move process, including requests, approvals, updates, and related action items to reduce overall costs and optimize churn rates
• Improves communication, coordination, and collaboration between in-house and external resources with rules-based workflow processes
• Generates trial layouts, move analytics, and intelligent dashboards which help enable continuous process improvement
Simplify scheduling and management of shared use space to increase efficiency and optimize utilization from desktop and mobile devices
• Improves productivity by streamlining invitations to participants via integration with most email clients
Provide a centralized, self-service portal for common service requests to promote organizational efficiency and reduce administrative costs
• Streamlines requests for all services through simple forms, intelligent workflows, and automated notification of status changes
• Increases efficiency by enforcing Service Level Agreements (SLAs) to control resource access and standards
Promote space efficiency, reduce carbon footprint, and flexible work arrangements through a shared workspace program
• Lowers real estate and associated costs by improving space utilization and enabling the disposition of excess inventory
• Reduces overall carbon emissions and workplace operating costs based on a smaller, more efficient facilities footprint resulting from improved space utilization
Integrate facilities and infrastructure data with BIM models over the Web for comprehensive building lifecycle management and reporting
Link facility and infrastructure data with the intuitive power of geospatial technology to make informed decisions
• Improves organizational collaboration and decision-making by providing geospatial business intelligence for sites, space, infrastructure, and physical assets
• Combines real estate, facility, and infrastructure with geospatial information to provide visual representations that improve analysis for competitive advantage
• Allows both interior and exterior data to be queried simultaneously to visualize an organization's assets and streamline enterprise workflow processes, enabling business transformation
• Leverages ESRI's pre-eminent expertise in aggregating mapping and geospatial information quickly and at low cost
Accelerate service delivery with secure, real-time access to ARCHIBUS data from smart phones and tablets
• Gives immediate access to graphical and non-graphical reports, forms, and views — anytime, anywhere - after initially connecting to a Wi-Fi, Internet, or cellular network
• Lowers the overall cost of providing a two-way exchange of information to/from a centralized repository to mobile-enabled personnel
• Supports hybrid mobile deployments, with an open-standard development environment for easy enhancement
• Supports semi-connected native mobile apps to ensure work continuity and productivity even when there is no connection available
Delivers KPIs, trends, and other performance data about your real estate, infrastructure and facilities operations and their finances
• Lower operational costs and improve return on net assets and cash flow with facility performance metrics
Measure performance indicators and mitigate risk to reduce an organization’s carbon footprint and achieve other environmental goals
• Establishes proactive sustainability processes that can improve operational efficiencies, enhance stakeholder work environments, and boost asset value
• Identifies which assets should be repaired, renovated or replaced to achieve environmental efficiency goals or support an existing LEED™ or BREEAM® rating program
• Improves capital budgeting and planning capabilities by tracking costs and budgets associated with environmental deficiencies
• Increases efficiency of sustainability efforts by integrating assessment with work order management and by using a unified data repository
• Lowers annual energy costs, typically by 5% (or approximately $0.10 – 0.20 USD per square foot of space/year) and reduces carbon footprint
• Provides audit capabilities to easily access, aggregate, and evaluate consumption patterns as the basis to renegotiate rates and consolidate energy providers
• Reduces business risk and exposure to changes in energy costs or carbon emissions regulation through “what-if” analyses
Achieve carbon footprint and environmental sustainability certification goals for individual buildings or across an entire portfolio
• Streamlines the computation and comparison of greenhouse gas emissions for all buildings in a portfolio and tracks changes over time
Track and manage waste streams from generation through disposition to minimize health and regulatory risk
• Simplifies the process for tracking and managing hazardous waste streams to sustain a safe working environment
• Decreases the risk of fines or litigation surrounding hazardous waste storage and disposal procedures
• Increases the visibility and improves accountability for waste reduction or recycling initiatives to help reduce carbon footprint and improve LEED or other sustainability scores
• Provides a proactive emergency operations management posture that can potentially save lives, protect property, and reduce insurance costs
• Enables quick access of accurate information to make critical life-safety decisions during a disaster
Manage complex compliance requirements proactively to help mitigate risk, ensure safe work environments, and reduce administrative burdens
• Ensures a safe, productive work environment by implementing a structured process to comply with regulations, codes, and/or best practices
• Minimizes the likelihood of regulatory actions including monetary fines and/or costly litigation resulting from inadequate compliance oversight
• Lowers the overall cost of maintaining a comprehensive, defensible compliance program by reducing administrative time spent on data collection, notifications, and document management
• Helps reduce the number of Environmental Health and Safety (EH&S) incidents and insurance premiums associated with them by identifying and correcting compliance gaps
Streamline the time-consuming and highly-regulated process of identifying and abating indoor environmental hazards
• Facilitates a safe working environment for building occupants by reducing potential exposure to hazardous materials
• Minimizes the potential for expensive litigation and monetary damages resulting from regulatory actions and/or occupational illnesses
• Averts costly operating shutdowns, loss of facility use, penalties, or fines resulting from hazardous material violations
• Reduces operational costs for regulatory compliance by streamlining the process of identifying, locating, sampling, documenting, and abating hazardous materials
Gain control over workplace safety incidents, personal protective equipment (PPE), training, medical monitoring, and work restrictions
• Provides a proactive process to identify, evaluate, and correct health and safety risks in the workplace
• Enables the reduction of medical claims, disability compensation, and loss of productivity because of workplace-related injury or illness
• Delivers efficient tracking and follow-up of health and safety incidents to minimize risk and liability to the organization
Retrieve material safety information quickly to help protect individuals from hazardous chemicals and reduce regulatory compliance costs
• Minimizes risk of serious injury to building occupants and first responders in the event of an accident
• Reduces the administrative cost and effort in maintaining an up-to-date Material Safety Data Sheets (MSDS) library
• Enables first responders to quickly and reliably retrieve critical chemical safety information during an emergency