jessica claire montgomery street san francisco ca 94105 555 4321000 resumesampleexamplecom career overview executive assistant skilled multitasking maintaining strong attention detail employs professionalism superior communication skills meet client company needs skill highlights time management meticulous attention detail microsoft office proficiency invoice processing core accomplishments calendaring travel administration scheduling selfstarter meeting planning planned meetings travel ceo scheduling facilitated onboarding new employees scheduling training answering questions processing paperwork process improvement oversaw implementation new phone system resulted costeffective service research investigated necessary information proper billing insurance companies patients dmes proper billing codes data organization improved office organization compiling quarterly budget reports financial spreadsheets organizational charts company data reports using advanced microsoft excel functions multitasking demonstrated proficiencies telephone email fax frontdesk reception within highvolume environment administration performed administration tasks filing developing spreadsheets faxing reports photocopying collateral scanning documents interdepartmental use reporting maintained status reports provide management updated information client projects planning arranged scheduled coordinated logistics travel itineraries staff 10 employees ensured staff equipped necessary supplies collateral long distance travel formally recognized playing instrumental role implementation cost savings measures experience 092014 current sales 2014 current servicemaster seattle everett wa coordinated customer facing webinars including developing relationships vendors tracking customer attendance postwebinar followup freelance covance spring house pa arranged appropriate travel visas agendas necessary contacts country information maintained coordinated executive senior management vacation daytoday meeting travel schedules wrote distributed meeting minutes appropriate individualscoordinated customer facing webinars including developing relationships vendors tracking customer attendance postwebinar followup managed desktop publishing proposal memo typing 012011 062013 executive assistant executive assistant mcafee city state sole assistant eastern half north america highly versed linguistics strategic writing language composed marketing documentation addition territorywide email prepared processed expense reports enforced mandatory budget policies sales account managers simultaneously managed calendars numerous executives booked travel international domestic managed facility logistics vendor maintenance managed training classes ranging 5 50 guests mcafees new york city office staffed conferences held jacob javitz center new york city well las vegas boutique hotel venetian planned attended quarterly reviews five regions across north america human resources representative new york city conceptualized placed action uniform onboarding manual fully versed sales operational data forecasting assisted importantly trusted details personal matters designed powerpoint presentations monthly divisional meetings toplevel executives scheduled board directors meetings assisted meeting materials agendas maintained coordinated executive senior management vacation daytoday meeting travel schedules collaborated administrative team members human resources finance department special projects events provided logistical support visiting executives coordination executive assistants coordinated customer facing webinars including developing relationships vendors tracking customer attendance postwebinar followup created maintained computer paperbased filing organization systems records reports documents investigated issues problems drafted responses urgent requests served executive assistant national sales manager marketing manager senior product managers initiated updated yearly dealer agreements dealer applications approved travel expenses reimbursement requests arranged appropriate travel visas agendas necessary contacts country information 052006 012011 supervisor starbucks coffee company city state oversaw staff ranging 210 employees per shift observed established trends market purposefully divided sales microsegments order increase rtd sales utilized revenue data along environmental factors primary source research based upon direct contact consumers education bachelors anthropology hunter college new york ny emphasis linguistics skills microsoft office suite calendaring critical thinking travel arrangements additional information links