jessica claire 100 montgomery st 10th floor 555 4321000 resumesampleexamplecom summary key qualifications ms claire 19years experience working construction project management assistant document controls specialist transit highway transportation projects including santa clara vta mountain viewlevi stadium double track light rail project related light rail upgrade projects san jose area scvta measure ab highway projects including highway 237880 freeway interchange phase ii us 101capitol expresswayyerba buena road interchange improvements route 17 improvement projects route 85 noise mitigation route 85101 south interchange route 152156 improvement project additional highway projects comprising nearly every major freeway throughout santa clara county california interfaced caltrans caltrain santa clara county municipalities local agencies rosa experienced business operations strategic issues contributed extensively growth organizations strategic direction extensive experience designing complex excel spreadsheets charts graphs flyers brochures minutes newsletters professional business correspondence types 65wpm expert microsoft office applications 18 years experience jessica extensive administrative experience professional engineeringconstruction environment excellent organizational interpersonal communication skills software programs include projectwise sharepoint lcp tracker aconex expedition hummingbird crystal reports skills logistics management paperwork preparation administrative expertise schedule maintenance tracking spreadsheets meeting scheduling schedule management database entry spreadsheet development experience 082019 current project management assistant ibm corporation smyrna ga troubleshooting problem resolution people skills teambuilding ms office active listening communication organization time management compiled tracked project documents phases wellorganized easily accessible system arranged charts reports materials project meetings communicated updates requirements internal team members clients keep parties informed project progress documented time spent project segments updated master tracking spreadsheets produced updated charts reports weekly prepared project reports documented activities met schedule deadlines ensuring work completed efficiently coordinated vta management understand project needs provide needed support meet targets set maintained physical electronic filing systems maintain organizational efficiency tracked reported open closed change request orders worked senior project leaders create project scopes implement roadmaps exceeded company objectives cooperating employees implement new ideas practices kept project progress aligned client timelines quality requirements close attention short longterm needs assisted preparation projectrelated reports manuscripts presentations use executives project managers administrative support guided administrative professional staff computer software problems home health care round rock tx largest single public infrastructure project ever constructed santa clara county vtas bart silicon valley phase ii project extend bart service sixmiles berryessa transit center downtown san jose terminating santa clara phase ii estimated carry 52000 passengers destinations throughout bay area 2035 provided front desk support document control template styles editing project management plans design management plans bfs requirements includes special projects project staff management support testing coordinator peoplescout bethesda md construction project administrator 102 mile bart extension warm springs station san jose berryessa station rosa coordinated system testing contractor vta bart included review test procedure status preparation test requests test scheduling responsible coordinating preparation system closeout binders project handover bart included organization test procedures test reports assisting system leads organizing preparing closeout binders coordination binder review bart vta system leads ms claire prepared distributed project updates project tracking spreadsheets weekly testingtrack allocation reports reviewed monthly contractor invoices certified payroll included working contractor resolve discrepancies provided vta project staff management support including scheduling project meetings taking preparing meeting minutes following project action items many additional project assignments requested vta managers project administrator document controls specialist construction project administratordocument controls specialist mountain view double track light rail vta cmc consultants city state providing contract management support project administration management support managed large volumes business documents requests information rfis submittals contract change orders cco prepared project tracking spreadsheets construction punch lists certified payroll reports maintained dsr process records analytical reports excel spreadsheets provided project staff support facilitating project logistics taking preparing meeting minutes action items project meetings along follow issues follow project meetings also provided administrative support various managers project number additional projects including highway 101capitol closeout highway 237880 project us 101 capitol expresswayyerba buena road interchange improvements santa clara vta lkgcmc consultants rosa linda providing project administration management support develop documents approval distribution including contract change orders pay estimates purchases expenses equipment material performed large data contract management including contract change orders rfis submittals maintained dsr process records analytical reports excel spreadsheets rosa provided project staff support facilitating project logistics taking preparing meeting minutes action items project meetings along follow issues electrical materials manufacturersupplier project administrator associates administrative assistant unistrut international corporationaerotek valley highway associates transportation city state rosa linda served contract administrator planning coordinating project elements project setups budgeting costs documentation processed weekly payroll newhires ap invoices coding monthend procedures supported project staff facilitating project logistics taking meeting minutes recording action items project meetings followed actions wide variety industrial commercial building projects freeway 237880 interchange phase ii northbound route 17 auxiliary lane route 85 noise mitigation route 152146 improvement projects santa clara valley transportation authority vta ms claire received reviewed contractor submitted extra work invoices month including payroll ap materials related submittals rosa received analyzed posted sbedbe reports monthly basis compiled records assisted office engineer monthly payment requests contractors utilized expedition software prepared daily data entries per vta records management department requirements performed document control including scanning documents performed ocr uploaded hummingbird document management software performed project closeout procedures closing projects followed caltrans standards organized project files followed caltrans filing system standards prepared organized maintained files correspondence records following pending matters formatted prepared meeting minutes weekly basis provided project administration services filing faxing copying answering phones rosa coordinated meeting agendas interactions caltrans local agencies respective contracts measure ab highway program multiple projects throughout santa clara county valley iii providing support services nearly every major freeway within santa clara county part measure ab program provided administrative support senior staff staff composed prepared edited intricate business correspondence rosa managed monitored directed high volume incoming calls emails voice mail greeted visitors also provided administration services filing faxing copying binding reports organizing office luncheons responsible office supply orders mail sorting file setup library references resources rosa assisted qes quality environment safety manager ensure quality control assurance compliance tasks include office risk assessment first aid kit inventoryinspection fire extinguisher inspection coordinated scheduled complex travel arrangements including creation trip files itineraries executive assistant projectadministrative assistant consulting engineering office managementhntb corporation personnel services city state rosa provided administrative support vice presidents rest san jose hntb office composed prepared edited correspondence took initiative handle requests including routing answering requests requiring division presidents attention managed monitored directed high volume incoming calls emails voice mail visitors rosa managed scheduled internal external appointments calendars entire office staff coordinated scheduled travel arrangements including creation trip files itineraries conducted timely accurate preparation expense reports rosa also responsible company parties dinners outings highway 237880 interchange phase southbound route 17 hamilton northbound route 17 85 camden ave route 85101 south interchange santa clara vtajosephine developing precise project files per caltrans filing system standards managed documents meet caltrans vta standards requirements highway construction organized maintained files correspondence records following pending matters formatted large volume meeting minutes ensured key points detailed processed high volume records management documentation performed large amount data entry multiple projects rosa also provide administrative services including filing faxing copying answering phones ordering office supplies accountantcustomer service representative telecommunications carrier office managementattjosephines personnel services city state answered large volume phone calls provided customer service effectively dispatched technicians customer calls scheduled appointments provided general administration services filing faxing copying documents rosa performed accounting services payroll accounts payableaccounts receivable education training 061997 high school diploma piedmont hills high school san jose ca enrolled magnet student program involved four years computer application classes