professional summary jessica claire montgomery street san francisco ca 94105555 4321000 resumesampleexamplecom ambitious motivated job title bringing number years experience supporting multiple senior vice presidents executive directors senior partners skills excellent communication skills number wpm typing speed accurate detailed resourceful arap advanced clerical knowledge multiline phone proficiency report development schedule management advanced clerical knowledge compensation benefits advanced ms office suite knowledge selfdirected strong interpersonal skills work history administrative assistantsap administrator beacon roofing supply inc lafayette la 102013 092014 provide administrative support site service manager rem manager genentech facility schedule reschedule work orders data entry using sap facility janitorial offsite vendors run daily dispatch report reconcile work orders provide work schedule create notifications enter data sap run daily reports work closely genentech rem staff provide excellent service buildings facility needs create run multiple reports order research open outstanding completed work orders support rem staff well administrative support sbm staff assist activities monthly meetings exocutive assistant beacon roofing supply inc tampa fl 032010 032011 finance assistant finance manager receive invoices prepare weekly check run obtain proper signatures send vendors run apar reports job scope file maintenance invoices ap ar contact vendors assist multiple projects reports end month close pulled parts warehouse operated sky jack lift inventoried entire hand supplies parts final closure business exocutive assistant beacon roofing supply inc baltimore md assistant marketing co 2006 2009 president fully charge regional office without direct supervision supervised office assistants gave performance reviews solely responsible managing every aspect office ie facility maintenance inventory purchasing etc processed payroll biweekly maintained personnel files well termination files leave absence files responsible personnelhr data entry system handled recruitment needs position postings contact applicants screened applicants conducted interviews charge final wages requests handled terminations appropriately handled unemployment claims attended hearings needed filed workmans comp claims attended labor board hearings numerous court proceedings responsible risk management compliance maintained hmbp files well permits licenses 13 locations paid invoices authorized signer company drafts charge petty cash company credit cards handled confidential sensitive items created weekly sales reports salary wages reports profit loss reports well coordinate run reports end month meetings handled escalated customer complaints appropriately also providing resolution information bbb needed exocutive assistant penske automotive group turnersville nj provide administrative support national fleet manager 2002 2006 responsible handling every aspect entire company fleet 1200 units included registration renewals transporter licenses motor carrier permit renewals paying citations responsible overall maintenance equipment providing important mileage date service information extensive reporting methods helped develop entered data fleet maintenance services repairs system ensure equipment excellent condition compliance federal state laws reconcile monthly maintenance statements major accounts bridgestone fleet pride michelin international entered purchase orders invoices jd edwards provided account assistance major corporate accounts provided weekly monthly reports numerous state federal agencies irp ifta dot ensure always 100 compliance motor carrier laws regulations acoministrative assistant five inc port saint lucie fl 2000 2002 provide administrative support vice president imports account manager major accounts raleys albertsons walmart superstores managed internal external inventories accounts well local inventory site via computerized inventory system would conduct site visits exact counts twice year key person purchase sell import quality australian meat entered sales orders system tracked every shipping line handling containers order coordinate australian us governments legal documentation needed import contact usda us customs providing tracking reports container numbers developed multiple reports tracking systems recognized usda currently utilizes us imports provided administrative assistance sales marketing departments needed provided customer service daily hloman resources assistant robert mondavi winery city state 1998 2000 provide administrative support human resources directors data entry confidential employee information oracle hr database updated weekly job postings job hotline website well placed job opening advertisements respond track incoming applicants resumes created maintained employee reports levels maintain employee handbooks benefits packages new hire packets personnel file maintenance coordinated numerous employee events well share holder concerts conducted new hire training programs supported hr directors assistant dean robert mondavi university employee customer service daily hloman resources admin assistant receptionist mailfacility clerk partnership health plan california city state 1997 1998 payroll 100 employees complete benefits administration conducted new hire orientations handled applicant screenings testing updated weekly job postings job hotline responded applicants conducted interviews osha reporting tracking conducted salary benefit provider surveys personnel file administration coordinated employee events provided information regarding personnel needs addressed issues appropriately operated multiline switchboard greeted directed customers clients appropriate areas responsible distribution payments medical providers obtaining appropriate signatures cfoceo reconciling checks eops biweekly check runs handled facility maintenance needs landscape minor office machine repair upkeep entire office inside education associate science business heald business college rancho cordova ca business di coma vacaville high school vacaville ca skills administrative administrative support adp advertisements ap ar 400 benefits benefits administration budget bi credit clients customer service data entry databases database documentation finance human resources hr inventory jd edwards legal managing marketing meetings microsoft access microsoft excel office office microsoft outlook microsoft powerpoint microsoft publisher windows xp microsoft word oracle page maker 65 payroll performance reviews personnel profit loss purchasing quality reconciling recruitment repairs reporting research risk management sales sap shipping supervision switchboard employee handbooks training programs website web design