Now that Microsoft's support for Office 2016 has ended (it ended in Oct 2020), I have spoken with several clients over the past couple of weeks about upgrading their current version of Microsoft Office. The question most people ask is which version to get.
I know many people balk at the idea of paying an annual subscription instead of purchasing the 'one-off' license.
I outlined in an article last newsletter just why I do recommend the subscription model (see Office 2016 (and earlier) support is ending soon - are you ready for this?).
What I didn't mention was the features that are included in Microsoft 365 only, that are not available if your purchase that one-off license - features that really make it worth investing in the subscription version.
This article is almost a direct copy and paste from one that just wrote about a problem a client was having yesterday with opening her Mac Mail App. (Here's that article.)
Today, a different iTandCoffee was having a big problem with her Word app on the Mac - where every time she opened Word, it would immediately crash, making it un-usable.
In fact, Word had previously frozen when she was trying to save a document, and had needed a Force Quit. Each time Word was subsequently opened, it was trying to auto-recover that problem document - and then crashing as a result.
There was such a quick fix for this problem - the same one as applied for the previous client's Mac Mail app.
We are at the half-way mark of our Word Boot Camp series of 8 sessions (plus a 9th Q&A session), and one the the topics covered recently was how you can set the default font type, style, colour, size, spacing etc for all future Microsoft Word documents.
This topic features in a Handy Hint for iTandCoffee Club members, published (co-incidentally) almost exactly 2 years ago. So I am including it again this week.
1/8/2020 0 Comments
Something that I love about running classes at iTandCoffee is that, every time I create a new class, I learn so many new things!
It's amazing how you can use an app nearly every day and not notice some of the amazing features that it offers - and that you could have been utilising! You tend to stick with what you know, and not take the time explore.
When putting together the presentation and demonstration for the Word Boot Camp that I am currently running, here's a feature I discovered that really struck a chord with me and fellow Boot Campers!
Just this week, I spent time assisting a client who had lost an important Word document that she had spend over 5 hours updating.
She thought that she must have somehow overwritten it with a previous version, wiping all the hard work she had done.
Most of us know that awful, sick feeling that you get when this happens. The thought of re-doing hours of work can just about bring you undone!
I was hopeful that, because she was using Word, that she may have had a OneDrive account, and may have been saving her document to OneDrive (as she wasn't completely sure where the document was saved).
If she had been using OneDrive, the previous revisions of the document would be readily available and she would be able to easily restore an earlier version that had all her changes.
If you have ever inserted an image into a Microsoft Word document, you may have found it tricky to make that image appear just where you want it to appear.
You may want the text to wrap around the image, or perhaps have the text appear above and below the image. In some case, the image needs to go behind the text.
Just how do you achieve these things?
New iTandCoffee Club member Margaret M has been trying to work out how to email a Word document that she has created using Microsoft Word on her iPad. The usual 'Share' symbol (the square with the up-arrow) is not visible anywhere, and she could not locate an equivalent symbol that provided this capability.
Have you ever written a Microsoft Word document that has 'footnotes' or 'endnotes' in it?
A client of iTandCoffee is currently writing a book and had found that her 'endnote' references throughout the document had mixed, incorrect formatting. Some were not even superscripts, so were hard to distinguish from the text that they were referencing.
To illustrate this problem, I have included an example I mocked up, in the image shown here.
The question is: How do you change such formatting issues in these footnote or endnote references throughout the document, without having to go and change each and every one?
One might have thought that changing the style associated with the endnote reference might have fixed the problem. But it didn't.
Instead, an advanced 'Find and Replace' was required - the instructions for which can be found here.
What's on at iTandCoffee ?
Join us for a short, fun 'topic of the day' classes known as PTT sessions (Personal Training for your Technology fitness!) - these are run on a regular basis. Or join any of our other classes shown below to learn so much about your technology.
If you have questions, why not join our The iTandCoffee Club to attend fun and informative 'user group' meetings.
All classes are run as online classes (using Zoom) which means you can attend from anywhere.
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