Council Recommendation of 29 April 1999 on the provision for the detection of false or falsified documents in the visa departments of representations abroad and in the offices of domestic authorities dealing with the issue or extension of visas
20. 5. 1999 EN Official Journal of the European Communities C 140/1 (Acts adopted under Title VI of the Treaty on European Union) COUNCIL RECOMMENDATION of 29 April 1999 on the provision for the detection of false or falsified documents in the visa departments of representations abroad and in the offices of domestic authorities dealing with the issue or extension of visas (1999/C 140/01) THE COUNCIL OF THE EUROPEAN UNION, HEREBY RECOMMENDS TO THE GOVERNMENTS OF THE MEMBER STATES: Having regard to the opinion of the European Parliament, Article 1 Whereas, in accordance with Article K. 1 of European Union, without prejudice to the powers of European Community, regard following areas, inter alia, as matters of common interest: the Treaty on the the the Member States In future, Member States should improve the conditions for issuing visas, are increasingly better able to detect false or falsified documents through: in particular by ensuring that staff - rules governing the crossing by persons of the external borders of the Member States and the exercise of controls thereon, - immigration policy and policy regarding nationals of third countries, - conditions of entry and movement by nationals of third countries on the territory of Member States, - conditions of residence by nationals of third countries on the territory of Member States including family reunion and access to employment, - combating unauthorised immigration, residence and work by nationals of third countries on the territory of Member States; Whereas it is intended to prevent document abuse when third- country nationals enter and stay in the territory of Member States; Whereas document abuse can be effectively counteracted by preventive measures; - being equipped to an appropriate level, and - a corresponding emphasis on the skills and abilities including the required to carry out systematic training measures needed for that purpose. these examinations, Article 2 The decision, which falls within national competence, on how to provide for offices engaged in the issue and extension of visas should be taken on the basis of the following determining factors: - number of visa applications, - known levels of falsifying and counterfeiting documents. The decisive factor for the provision of equipment shall be not so much the size of the office or the number of visas which it falsification and counterfeiting issues as the actual risk of occurring during the visa procedure. The aim shall be to detect falsification of passports on which visas are to be entered, passport substitutes, requisite to the visa invitations and other proof which is material procedure. the counterfeiting or Article 3 The minimum level of technical provision is laid down in the Annex to this recommendation. The Annex shall be regularly adapted to technical progress. Article 4 Whereas it is important to establish uniform levels of expertise and equipment for detecting forged documents in the visa- issuing authorities of Member States of the European Union, Member States should endeavour, on the basis of a national evaluation of the risk in each case and after due consideration of the financial resources, to bring the staff training and staff C 140/2 EN Official Journal of the European Communities 20. 5. 1999 level and equipment required gradually into line with the criteria of this recommendation. Knowledge and experience should be shared among technical staff. In the context of local consular cooperation, Member States should consider the possibilities for making their equipment available as and when necessary to other Member States. Alter- natively, Member States may consider as a further possibility the common use of equipment at local level. Training courses from other Member States. could be opened up to staff Done at Luxembourg, 29 April 1999. For the Council The President W. MÜLLER ANNEX RECOMMENDED PROVISION A. LOW RISK Staff: Staff with basic training Equipment required: - Ultra-violet light source - Portable ultra-violet lamps - Magnification/lighting - Hand-held lenses, or transparent slide - oblique light source - Combined document testing device equipped with magnifier, transmitted light and oblique light sources - Special testing devices - Retroviewer (to check reflective materials) - Test lenses, filter screens, etc. to check for latent security features in standard documents - Reference material - Reference guide to genuine passports (e. g. passport manual, annual passport guide) - European Fraud Bulletin. B. INTERMEDIATE RISK Staff: Staff with basic training; additional presence or availability of document specialists or other qualified staff from the visa office for the detection of false or falsified documents Equipment required: - Ultra-violet light source - Portable and fixed ultra-violet lamps - Magnification - Low-power stereozoom microscope - Light source with flexible fibre-optic light guide - Light box for examinations using transmitted light - Special testing devices - Retroviewer (to check reflective materials) - Test lenses, filter screens, etc. to check for latent security features in standard documents - Reference material - Reference guide to genuine passports (e. g. passport manual, annual passport guide) - European Fraud Bulletin. 20. 5. 1999 EN Official Journal of the European Communities C 140/3 C. HIGH RISK Staff: Highly qualified officers widely experienced in the detection of forgeries and/or permanently stationed document specialists Equipment required: - Ultra-violet light source - Portable and fixed ultraviolet lamps - Magnification - Stereozoom microscope - Light source with flexible fibre-optic light guide - Light box for examinations using transmitted light - Special testing devices - Retroviewer (to check reflective materials) - Test lenses, filter screens, etc. to check for latent security features in standard documents - Infra-red scanning equipment - Infra-red document examination apparatus - Devices for the machine inspection of documents - OCR scanning devices (with verification of check digits) - machine authentication devices (e. g. for kinegram patterns) - Reference material - Reference guide to genuine passport (e. g. passport manual, annual passport guide) - European Fraud Bulletin - Database systems (information systems on genuine and false documents, and subject-search systems to identify stolen documents)