Proposal for a Council Decision concerning the Community position within the Association Council on the participation of Poland in the Community programmes in the field of culture
• " ^ S© "A" * * COMMISSION OF THE EUROPEAN COMMUNITIES 4Hi ?&& ** Brussels, 27. 04. 1998 COM(1998) 239 final 98/0145 98/0146 98/0147 98/0148 98/0149 98/0150 98/0151 98/0152 (CNS) (CNS) (CNS) (CNS) (CNS) (CNS) (CNS) (CNS) Proposals for COUNCIL DECISIONS concerning the Community position within the Association Councils on the participation of Bulgaria, the Czech Republic, Estonia, Hungary, Lithuania, Poland, Romania and the Slovak Republic in the Community programmes in the field of culture (presented by the Commission) Explanatory Memorandum The European Council, at its meeting in Luxemburg on 12 and 13 December 1997, reconfirmed the importance of the participation of candidate countries from Central Europe in Community programmes in the context of the enhanced pre-accession strategy, as a means to familiarise them with Communuty working methods and procedures. In addition to Community programmes in such fields as education, training and youth, in which some candidate countries already participate, it is now proposed to decide terms and conditions for the participation of Bulgaria, the Czech Republic, Estonia, Hungary, Lithuania, Poland, Romania and the Slovak Republic in the Community's cultural programmes from 1998 onwards. Community cultural policy aims to contribute to the flowering of the European cultures, while respecting their national diversity and at the same time bringing the common cultural heritage to the fore. In particular, Community cultural programmes are aimed at encouraging cooperation between Member States and third countries in the following areas: • Improvement of the knowledge and dissemination of the culture and history of the European peoples; • Conservation and safeguarding of cultural heritage of European significance; • Artistic and literary creation. According to the provisions of the Europe Agreements or their additional protocols concerning these countries' participation in Community programmes, they will themselves meet the costs resulting from their participation; they are, however, entitled to use part of their National Phare Programmes for complementing contributions from their own budgets. So far, eight candidate countries, namely Bulgaria, the Czech Republic, Estonia, Hungary, Lithuania, Poland, Romania and the Slovak Republic confirmed to the Commission in writing their willingness to participate in cultural programmes of the Community as from 1998 and to make available the necessary budgetary appropriations, as calculated by the Commission services. While six countries intend to participate in Ariane, Kaleidoscope and Raphael, Lithuania confirmed its interest in participating in Kaleidoscope and Raphael, and the Czech Republic in Raphael only. The eight countries envisage paying part of their financial contribution from their national budget and part from their Phare allocation. A question of particular importance to the candidate countries is the way in which they will be associated to the management and decision making process of the programmes to which they will contribute financially. In the draft Association Council Decisions, it is proposed to involve them closely in the monitoring of their participation in the programmes, to invite them to coordination meetings prior to the meetings of the Programme Committees, and to inform them about their results. The main issues addressed in the annexed draft Decisions of the Association Councils between the EC and Bulgaria, the Czech Republic, Estonia, Hungary, Lithuania, Poland, Romania and the Slovak Republic adopting the terms and conditions for the participation of these countries in the Community's cultural programmes are the following: - Bulgaria, Estonia, Hungary, Poland, Romania and the Slovak Repubic will participate in all actions of Ariane, Kaleidoscope and Raphael; Lithuania will participate in all actions of Kaleidoscope and Raphael; the Czech Republic will participate in all actions of Raphael; conditions for submission, assessment and selection of applications will be as far as possible in conformity with those prevailing for the Member States of the Community (Annex I, paragraphs 1 and 2). - to ensure the Community dimension of the Programmes, a minimum number of project partners from the Member States of the Community will be required (Annex I, paragraph 3). - the financial contributions of these countries and the rules governing their contributions are defined in Annex I, paragraph 4 and in Annex II; in accordance with the provisions of the Europe Agreements or their Additional Protocols, they will pay an annual contribution to cover the costs of their participation, which will be financed partly from their own budget, and partly from their Phare allocation. - these countries will be associated to the monitoring of their participation in the Programmes (Annex I, paragraph 6). -they will be invited to any co-ordination meetings prior to the meetings of the Programme Committees and will be informed about their results (Annex I, paragraph 7). - the Decisions shall apply for the duration of the Programmes. The adoption of Association Council Decisions to allow these eight candidate countries to participate in the Community's cultural programmes as from 1998 will offer them the opportunity to actively integrate in the Community's policies in this area, as part of a reinforced pre-accession strategy. It is, therefore, of considerable political importance. Subject to their capacity to fulfil the relevant administrative and budgetary requirements and, in the case of Slovenia, to the entry into force of its Europe agreement, other applicant countries should also be able to join the programmes in the course of 1998. In order to allow the participation of Bulgaria, the Czech Republic, Estonia, Hungary, Lithuania, Poland, Romania, and the Slovak Republic in the Community's cultural programmes as from 1998, the Council is requested to adopt the eight annexed draft Decisions. Proposal for a Council Decision of. -[OH? CCK^) concerning the Community position within the Association Council on thé participation of Bulgaria in the Community programmes in the field of culture. THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Parliament, Whereas the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Bulgaria, of the other part, entered into force on 1 August 1996. Whereas according to Article 1 of the Additional Protocol, Bulgaria may participate in Community framework programmes, specific programmes, projects or other actions notably in the field of culture and, pursuant to Article 2, the terms and conditions for the participation of Bulgaria in the activities referred to in Article 1 shall be decided by the Association Council, Whereas, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope")1 and in particular Article 4 thereof, Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called "Ariane")2 and in particular Article 4 thereof, and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael")3 and in particular Article 6 thereof, provide that these programmes shall be open to the participation of associated Central European countries in accordance with the conditions set out in the Additional Protocols to the Association Agreements on participation in Community programmes. ^J No L 99/20 of 20. 4. 96 2 OJ No L 291/26 of 24. 10. 97 3 OJ No L 305/31 of 08. 11. 97 HAS DECIDED AS FOLLOWS: The position to be taken by the Community within the Association Council established by the Europe Agreement between the European Communities and their Member States, of the one part, and Bulgaria, of the other part, concerning the participation of Bulgaria in Community Programmes in the field of culture, is that set out in the attached draft decision'of the Association Council. Done at Brussels, For the Council, 1998 Draft Decision n°. /98 of the EC-Bulgaria Association Council of. adopting the terms and conditions for the participation of Bulgaria in Community Programmes in the field of culture. The ASSOCIATION COUNCIL Having regard to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Bulgaria of the other part,1 Having regard to the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Bulgaria, of the other part, concerning Bulgaria's participation in Community programmes2, and in particular Article 1 and 2 thereof, Whereas according to Article 1 of the said Additional Protocol, Bulgaria may participate in Community framework programmes, specific programmes, projects or other Community actions notably in the field of culture, Whereas according to Article 2 of the said Additional Protocol the terms and conditions for the participation of Bulgaria in the activities referred to in Article 1 are to be decided by the Association Council, HAS DECIDED AS FOLLOWS: Article J Bulgaria shall participate in the European Community programmes Kaleidoscope, Ariane and Raphael according to the terms and conditions set out in Annexes I and II which shall form an integral part of this Decision. Article 2 This Decision shall apply for the duration of the Programmes. Article 3 This Decision shall enter into force on the first day of the month following its adoption. Done at The Chairman For the Association Council OJN°L 358 of 31. 12. 1994 OJN°L317of 30. 12. 1995 X •6 ANNEX I Terms and conditions for the participation of Bulgaria in the Programmes Kaleidoscope, Ariane and Raphael. 1. Bulgaria shall participate in all activities of the programmes Kaleidoscope, Ariane and Raphael (hereinafter called "the Programmes") in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and time limits laid down in Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope"), Decision No 2085/97 EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in'the fields of books and reading (hereinafter called "Ariane") and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael"). 2. The terms and conditions for the submission, assessment and selection of applications related to eligible institutions, organisations and individuals of Bulgaria shall be the same as those applicable to eligible institutions, organisations and individuals of the Community. To ensure the Community dimension of the Programmes, transnational projects 3. and activities proposed by Bulgaria will be required to include a minimum number of partners from the Member States of the Community. This minimum number will be decided in the framework of the implementation of the Programmes, taking into account the nature of the various activities, the number of partners in a given project, and the number of countries participating in the Programmes. Bulgaria will pay each year a contribution to the general budget of the European 4. Communities to cover the costs resulting from its participation in the Programmes (see Annex II). The Association Committee is entitled to adapt this contribution whenever necessary. 5. The Member States of the Community and Bulgaria will make every effort, within the framework of the existing provisions, to facilitate the free movement and residence of all eligible persons to the Programmes moving between Bulgaria and the Member States of the Community for the purpose of participating in activities covered by the Decision. 6. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European Community in relation to the monitoring and evaluation of the programmes pursuant to the Decisions concerning Kaleidoscope, Ariane and Raphael (Articles 8, 8 and 10 respectively), the participation of Bulgaria in the Programmes will be continuously monitored on a partnership basis involving Bulgaria and the Commission of the European Communities. Bulgaria will submit the necessary reports to the Commission and take part in other specific activities set out by the Community in that context. 7. Without prejudice to the procedures referred to in Article 5 of the Decision on Kaleidoscope, Article 5 of the Decision on Ariane and Article 7 of the Decision on Raphael, Bulgaria will be invited to any co-ordination meetings on questions concerning the implementation of this Decision prior to the regular meetings of the Programme Committees. The Commission will inform Bulgaria about the results of such regular meetings. 8. The language to be used as regards the application process, contracts, reports to be submitted and other administrative arrangements for the Programmes, will be one of the official languages of the Community. s ANNEX II FINANCIAL CONTRIBUTION OF BULGARIA TO KALEIDOSCOPE, ARIANE AND RAPHAEL 1. The financial contribution of Bulgaria will cover; financial support from the Programmes to Bulgarian participants, - - supplementary costs of an administrative nature related to the management of the Programmes by the Commission stemming from Bulgaria's participation. 2. For every financial year, the aggregated amount of subsidies or any other financial support received from the Programmes by the Bulgarian beneficiaries will not exceed the contribution paid by Bulgaria, after deduction of the supplementary costs of an administrative nature. Should the contribution paid by Bulgaria to the general budget of the European Communities, after deduction of the supplementary costs of an administrative nature, be higher than the aggregated amount of subsidies or other financial support received by the Bulgarian beneficiaries from the Programmes, the Commission will transfer the balance to the next budgetary exercise, and it will be deducted from the following year's contribution. Should such a balance be left when the Programmes come to an end, the corresponding amount will be reimbursed to Bulgaria. 3. Kaleidoscope Bulgaria's annual contribution will be of ECU 59. 131 from 1998. From this sum, an amount of ECU 4. 140 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Bulgaria's participation. 4. Ariane Bulgaria's annual contribution will be of ECU 23. 768 from 1998. From this sum, an amount of ECU 1. 140 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Bulgaria's participation. 5. Raphael Bulgaria's annual contribution will be of ECU 61. 450 from 1998. From this sum, an amount of ECU 4. 300 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Bulgaria's participation. 6. The financial regulations applicable to the general budget of the Community will apply, notably to the management of the contribution of Bulgaria. Upon entry into force of this Decision and at the beginning of each following year, the Commission will send to Bulgaria a call for funds corresponding to its contribution to the costs under this Decision. J* This contribution will be expressed in ECU and paid into an ECU bank account of the Commission. Bulgaria will pay its contribution to the annual costs under this Decision according to the call for funds and at the latest three months after the call for funds is sent. Any delay in the payment of the contribution shall give rise to the payment of interest by Bulgaria on the outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Monetary Co-operation Fund, for the month of the due date, for its operations in ECU, increased by 1,5 percentage points. 7. Bulgaria will pay the supplementary costs of an administrative nature referred to in paragraphs 3, 4 and 5 from its national budget. 8. Bulgaria shall pay the remaining cost of its participation as follows: 8. 1 Kaleidoscope In 1998, ECU 0 from its national budget and ECU 54. 991 from its Phare allocation. 8. 2 Ariane In 1998, ECU 0 from its national budget and ECU 22. 628 from its Phare allocation. 8. 3 Raphael In 1998, ECU 0 from its national budget and ECU 57. 150 from its Phare allocation In 1999, ECU 4. 572 from its national budget and ECU 52. 578 from its Phare allocation. In 2000, ECU ,14. 287,5 from its national budget and ECU 42. 862,5 from its Phare allocation. 8. 4 procedures. The Phare contribution is subject to the regular Phare programming FINANCIAL STATEMENT 1. TITLE OF OPERATION Opening of Community Programmes in the field of culture to Bulgaria 2. BUDGET HEADING INVOLVED B7-503 - Opening of Community Programmes to the associated countries of Central Europe 3. LEGAL BASIS Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Additional Protocol to the Europe Agreement with Bulgaria (Articles 228 and 238), providing for the opening-up of Community programmes (OJ No L317 of 30. 12. 1995), entered into force on 1 August 1996, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension ("Kaleidoscope") and in particular Article 4 thereof, Decision No 2085 /97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading ("Ariane") and in particular Article 4 thereof, Decision No 2228 /97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage ("Raphael") and in particular Article 6 thereof, 4. DESCRIPTION OF OPERATION: 4. 1 General objective Bulgaria's participation in the three Community programmes in the field of culture will further contribute to its preparation for accession as a key feature of a reinforced pre-accession strategy. It will also enable Bulgaria to familiarise itself with the procedures and methods used in these Community programmes. The decision-making process for the opening-up of programmes involves a decision by the Association Council between the Union and the associated country. This decision also lays down the practical arrangements for opening up the programmes. The Additional Protocol with Bulgaria entered into force on 1 August 1996 and provides for Bulgaria's participation in a wide range of areas, amongst which culture. Other Community programmes, notably in the audiovisual sector, health and social policy, SMEs, research etc, have been or will shortly be opened up to the participation of Bulgaria. / M 4. 2 Period covered and arrangements for renewal Until the end of the Community programmes concerned, i. e. 31. 12. 1998 for Kaleidoscope and Ariane, 31. 12. 2000 for Raphael, or dependent on decisions taken as regards cultural programmes and budgets after 1999. For Raphael, both the contribution from the national budget and from Phare are subject to the availability of budgetary appropriations beyond 1999. 5. CLASSIFICATION OF EXPENDITURE OR REVENUE 5. 1 Non-compulsory expenditure 5. 2 Differentiated appropriations 5. 3 Type of revenue involved: Since the first paragraph of Article 3 of the Additional Protocol stipulates that Bulgaria itself will meet the costs resulting from its participation, it will be invited to transfer its contribution to item 6091 of the EU's budget receipts. However, as the second paragraph of Article 3 states that the Community may supplement Bulgaria's contribution (by up to 10% of the National Indicative Programme), Bulgaria will contribute part from its national budget, with the remainder being charged to heading B7-503. A transfer from the relevant Phare appropriations (article B7-500) to article B7-503 will be made upon receipt of the Bulgarian contribution. 6. TYPE OF EXPENDITURE OR REVENUE 100% subsidy subsidy for joint financing with other sources in the public and/or private sector no provision for all or part of the Community contribution to be reimbursed ARIANE Action 1 Literary translation - Up to full cost of translators fees subject to national standard payment practice Translation of theatrical works - 3500 ECU per translator and per translation Translation of reference works - up to 100% of translation costs if commercial work - 3500 ECU per translator and per translation if not commercial Action 2 Cooperation projects - up to 25% of total costs of the project and maximum 50 000 ECU - (if the project includes arrangement for wider dissemination of the results an additional contribution may be granted to cover up to 50% of the costs of such measures and up to 20. 000 ECU can be granted) 41 Action 3 Further training - grants to cover travelling expenses and further training costs up to a maximum of 50. 000 ECU KALEIDOSCOPE Action 1 - may not exceed 25% of total project costs or 50 000 ECU - in cases where project includes improving professional skills or increasing cultural dissemination additional money can be given for that section - 50% or up to 20000 ECU for projects concerned purely with training, support may cover up to 50% of the total projects costs, up to a maximum of 50. 000 ECU - Action 2 - up to 25% of total costs RAPHAEL Action 1 - "Conservation, safeguarding and development of the European cultural heritage through European cooperation" - may not exceed 50% of the total costs of the project or 250. 000 ECU Action 2 - "Cooperation for the exchange of experiences and the development of techniques applied to heritage" - may not exceed 50% of the total cost of the project or 50. 000 ECU, except in certain cases for which Community contributions may be up to 150. 000 ECU or 100. 000 ECU Action 3 - "Public access to, participation in and awareness of the cultural heritage" - may not exceed 50% of the total costs of the project or 50. 000 ECU, except in certain cases for which Community contribution may be up to 150. 000 ECU Action 4 - "Cooperation with third countries and international organisations" - - support for cooperation with third countries is covered by actions 1,2,3 support for international organisations will be decided on an individual basis in accordance with Article 7(3) of the Decision. As far as revenue is concerned, provision for Bulgaria's contribution to cover the cost of its participation is made under item 6091. The revenue will be allocated to the items for expenditure on the programmes concerned and, where appropriate, to the relevant items of operating expenditure. The total revenue expected is given under item 7. 4. 7. FINANCIAL IMPACT 7. 1 Method of calculating total cost of operation for 1998, 1999 and 2000 financial years (link between individual costs and total cost) The calculation is based on the following preconditions: - Bulgaria's contribution to the financing of the activities referred to in the Protocol is calculated according to the principle that the country bears the cost of participation itself. Heading 6091 has been created in the statement of budget revenue for that purpose; - the Community may decide on a case-by-case basis to pay a supplement to the Bulgaria's contribution. The supplement may be in the form of a contribution under the national PHARE programme. Based on the Additional Protocol with Bulgaria, the financial and budgetary arrangements for the three programmes concerned are as follows: the costs have been calculated on the basis of various parameters inherent in the three programmes, i. e. GDP per capita as weighted with PPP (purchasing power parities). The cost of Bulgaria's participation in Kaleidoscope in 1998 will be ECU 59. 131. For Ariane the cost will be ECU 23. 768 in 1998. For Raphael the annual cost will be ECU 61. 450 in 1998, 1999 and 2000. The above-mentioned figures, from which the supplementary costs of an administrative nature amounting to 9. 580 ECU in 1998 and 4. 300 ECU in 1999 and 2000 respectively and to be borne exclusively by Bulgaria have to be deducted, are divided per year and per programme as follows: For Ariane, ECU 0 of the operational costs will be covered from Bulgaria's national budget and, subject to Phare programming procedures, ECU 22. 628 from the annual Phare budget for Bulgaria; For Kaleidoscope, ECU 0 of the operational costs will be covered from Bulgaria's national budget and, subject to Phare programming procedures, ECU 54. 997 from the annual Phare budget for Bulgaria; For Raphael, ECU 0 (1998), 4. 572 (1999) and 14. 287,5 (2000) of the operational costs will be covered from Bulgaria's national budget and, subject to Phare programming procedures, ECU 57. 150 (1998), 52. 578 (1999) and 42. 862,5 (2000) from the annual Phare budget for Bulgaria. 7. 2 Itemised breakdown of cost in ECU Programme 1998 1999 2000 Total Kaleidoscope Ariane Raphael 54. 991 22. 628 57. 150 n. a. n. a. 57. 150 n. a. n. a. 57. 150 54. 991 22. 628 171. 450 of which Bulgaria 0 0 18. 859,5 of which Phare 54. 991 22. 628 152. 590,5 Total 134. 769 57. 150 57. 150 249. 069 18. 859,5 230. 209,5 7. 3 Operational expenditure on studies, expert meetings, etc. , included in Part B: None 7. 4 Schedule for multiannual operations Amounts to be charged to item B7-503. Commitment appropriations Payment appropriations0 1998 1999 2000 subsequent years Total 1998 1999 2000 134. 769 52. 578 42. 862,5 subsequent vears TOTAL 230. 209,5 67. 384,5 67. 384,5 26. 283 26. 283 134. 769 52. 578 21. 431,25 21. 431,25 42. 862,5 67. 384,5 93. 673,5 47. 720,25 21. 431,25 230. 209,5 (*) Schedule based on the method of payment currently applying to these proj ;rammes. The foreseeable annual receipts are as follows: Item 6091 1998 1999 2000 subsequent vears TOTAL operational part administrative part Total 0 4. 572 14. 287,5 9. 580 9. 580 4. 300 4. 300 8. 872 18. 587,5 18. 859,5 18. 180 37. 039,5 8. FRAUD PREVENTION MEASURES; RESULTS OF MEASURES TAKEN All the Commission's contracts, agreements and other legal commitments provide for on-the-spot checks by the Commission and Court of Auditors. Among other things, the beneficiaries of the operations are obliged to file reports and financial statements. These are analysed from the point of view of their content and the eligibility of the expenditure in line with the objective of Community financing. The anti-fraud provisions of the basic budget headings apply to this heading too when adapted to the case of Bulgaria. AS 9. ELEMENTS OF COST-EFFECTIVENESS ANALYSIS 9. 1. Specific and quantified objectives; target population The aim of opening up Community cultural programmes to Bulgaria is to bring it the same benefits as the Member States of the Community already enjoy from the programmes. The essential aim of Community action in the field of culture should be to enable all European citizens to contribute to their national and regional cultural diversity whilst at the same time bringing the common cultural heritage to the fore. In the field of culture the principle aim of the Ariane programme is to promote knowledge and dissemination of and public access to the written heritage and European literature, particularly through the translation of literature, drama and reference works, support for cooperation projects on books and reading carried out in partnership and further training for professionals working in this field. Priority is also given in the programme to the less widely used languages. The specific aims are: to encourage cooperation between the Member states in the field of books and reading to support and compliment their activities in this area, by contributing to the development of their cultures while respecting national and regional diversity to promote a wider knowledge and circulation of European Literature among the citizens of the European Union by means of: - assistance for the translation of literary, theatrical and reference works, - support for the cooperation projects implemented on a partnership basis - training projects for those working in this field In the field of culture, the principal aim of the Kaleidoscope programme is to encourage artistic and cultural creation and to promote knowledge and dissemination of the culture and cultural life of the European peoples, by supporting projects with a European dimension. The specific aims are: to encourage activities involving artistic creation with a European dimension to support innovative cultural projects carried out by European partners from at least 3 different member states, which provide a genuine added value to those cultural activities which are undertaken at national and regional level to contribute to the development of the professional skills of artists and other cultural operators, in particular by supporting cultural projects, which include the improvement of professional skills as part of their organisation and by stepping up exchanges of experiences, thus facilitating greater cooperation between artists from various Member states to contribute to the mutual knowledge of European cultures by making it easier for different European audiences to have access to and participate in the culture and arts of other Member states and by facilitating inter-cultural dialogue. In the field of culture, the principal aim of the Raphael programme is to support and supplement, through cooperation, the action taken by Member Slates in the field of cultural heritage (moveable and immoveable heritage). The specific aims are : to encourage the conservation and restoration of aspects of the cultural heritage which are of European importance, helping to develop and promote them ; to encourage the development of transnational cooperation between institutions and/or operators in the cultural heritage field, in order to contribute to the pooling of skills and the development of best practice in the preservation of the cultural heritage; A6 to improve access to the cultural heritage in its European dimension and encourage the active participation of the general public, in particular children, young people, the under privileged and those living in the outlying and rural areas of the Community, in the safeguarding and development of the European cultural heritage ; to encourage transnational cooperation in developing new technologies for application in the various heritage categories and disciplines and in preserving traditional cultural heritage trades and techniques ; to have account taken of the heritage dimension in other Community programmes and policies; to encourage cooperation with third countries and the relevant international organisations. 9. 2. Grounds for the operation - Need for Community financial aid In view of Bulgaria's precarious budgetary situation, and given the priority given to participation in Community programmes in the context of Agenda 2000, assistance from PHARE as provided for in Article 3(2) of the Additional Protocol is essential. - Choice of ways and means With a contribution from Bulgaria's national budget, supplemented by one from PHARE, Bulgaria's participation will contribute to getting acquainted with the internal policies and proceedings of the Community in the field of culture. The integration of Bulgarian nationals in Community networks will make a definite contribution to preparing Bulgaria for future membership. - Main factors of uncertainty which could affect the specific results of the operation Since projects will be selected according to qualitative criteria, it will only be possible to measure the real impact on the basis of Bulgarian entities' and citizens' capacity to respond to the calls for proposal to be launched by the Commission under the three programmes. 9. 3 Monitoring and evaluation of the operation The monitoring and evaluation procedures included in the Community's cultural programmes, will also cover operations financed for Bulgarian beneficiaries. A* 10. ADMINISTRATIVE EXPENDITURE The administrative resources required will actually be mobilised following the annual Commission Decision on the allocation of resources, taking account in particular of manpower and additional amounts granted by the budgetary authority. The supplementary needs can not, in any case, prejudge the decision that the Commission will need to take concerning: a) b) the request of new posts in the framework of the APB the resources allocation 10. 1 Effect on the number of posts (in man/years) Type of post Staff required to manage the operation Permanent posts Temporary posts Additional resources duration 1 9 9 8- 2 0 00 Source Existing resources of the DG or department concerned Officials or temporary staff A B C Other resources (Technical a s s i s t a n c e, i t em A- 7 0 0 2) 0,1 0 , 05 0 ,1 0 , 05 0 , 0 31 TOTAL 0 , 15 0 , 15 0 , 0 31 from 1 9 98 1 0. 2 Overall financial i m p a ct of t he h u m an r e s o u r c es Total Officials * 4 8. 6 00 (in ECU) Method of c a l c u l a t i on (total c o st of t he a c t i on for t he period 1 9 9 8 - 2 0 0 0) 0 , 15 m a n / y e ar (ECU 1 0 8. 0 00 / year) x 3 y e a rs Other r e s o u r c es (Technical assistance, item A-7002) 9. 3 00 0 , 0 31 m a n / y e ar (ECU 1 0 0. 0 00 / year) x 3 y e a rs TOTAL 1 57. 900 | * By using existing resources required to manage the operation (calculation based on A-l, A-2, A-4, A-5, A-7). A The expenditure of item A-7002 (technical assistance) will be met from the receipts (art. 4§2, third indent of the Financial Regulation) received from the Bulgarian participation in Community programmes (see 5. 3 of the Financial Statement). 10. 3 Increase in other administrative expenditure as a result of the operation Budget heading (No and title) Total (in ECU) Method of calculation (total cost of the action for the period 1998-2000) A-701 - travel expenditure 4. 880 1. 187 ECU x 4 missions = A-7030 - meetings in general A-7031 - compulsory meetings Total roundup to 4. 880 ECU 4. 000 Participation of 1 Bulgarian expert in 5 meetings (857 ECU x 5) = roundup to 4. 000 ECU 1 8. 880 [ The above expenditure will be met from the receipts (article 4§2, third indent of the financial regulation) received from the Bulgarian participation in Community Programmes (see § 5. 3 of the financial statement). Proposai for a Council Decision of. concerning the Community position within the Association Council on the participation of the Czech Republic in the field of culture. in a Community programme CCH^) THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Parliament, Whereas the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Czech Republic, of the other part, entered into force on 1 February 1996. Whereas according to Article 1 of the Additional Protocol, the Czech Republic may participate in Community framework programmes, specific programmes, projects or other actions notably in the field of culture and, pursuant to Article 2, the terms and conditions for the participation of the Czech Republic in the activities referred to in Article 1 shall be decided by the Association Council, Whereas, Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael")1 and in particular Article 6 thereof, provide that this programme shall be open to the participation of associated Central European countries in accordance with the conditions set out in the Additional Protocols to the Association Agreements on participation in Community programmes. ' o1 HAS DECIDED AS FOLLOWS: The position to be taken by the Community within the Association Council established by the Europe Agreement between the European Communities and their Member States, of the one part, and the Czech Republic, of the other part, concerning the participation of the Czech Republic in a Community Programme in the field of culture, is that set out in the attached draft decision of the Association Council. Done at Brussels, For the Council, OJ No L 305/3 l of 08. 11. 97 to Draft Decision n°. /98 of of. Republic in a Community Programme in the field of culture. the EC-Czech Republic Association Council 1998 adopting the terms and conditions for the participation of the Czech The ASSOCIATION COUNCIL Having regard to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Czech Republic of the other part,1 Having regard to the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Czech Republic, of the other part, concerning the Czech Republic's participation in Community programmes2, and in particular Article 1 and 2 thereof, Whereas according to Article 1 of the said Additional Protocol, the Czech Republic may participate in Community framework programmes, specific programmes, projects or other Community actions notably in the field of culture, Whereas according to Article 2 of the said Additional Protocol the terms and conditions for the participation of the Czech Republic in the activities referred to in Article 1 are to be decided by the Association Council, HAS DECIDED AS FOLLOWS: Article 1 The Czech Republic shall participate in the European Community programme Raphael according to the terms and conditions set out in Annexes I and II which shall form an integral part of this Decision. Article 2 This Decision shall apply for the duration of the Programme. Article S This Decision shall enter into force on the first day of the month following its adoption. Done at The Chairman For the Association Council 1 OJN°L360of30. 12. 1994 2 OJN°L 317 of 30. 12. 1995 2À ANNEXI Terms and conditions for the participation of the Czech Republic in the Programme Raphael. 1. The Czech Republic shall participate in all activities of the programme Raphael (hereinafter called "the Programme") in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and timelimits laid down in Decision No. 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael"). The terms and conditions for the submission, assessment and selection of 2. applications related to eligible institutions, organisations and individuals of the Czech Republic shall be the same as those applicable to eligible institutions, organisations and individuals of the Community. 3. To ensure the Community dimension of the Programme, transnational projects and. activities proposed by the Czech Republic will be required to include a minimum number of partners from the Member States of the Community. This minimum number will be decided in the framework of the implementation of the Programme, taking into account the nature of the various activities, the number of partners in a given project, and the number of countries participating in the Programme. 4. The Czech Republic will pay each year a contribution to the general budget of the European Communities to cover the costs resulting from its participation in the Programme (see Annex II). The Association Committee is entitled to adapt this contribution whenever necessary. 5. The Member States of the Community and the Czech Republic will make every effort, within the framework of the existing provisions, to facilitate the free movement and residence of all eligible persons to the Programme moving between the Czech Republic and the Member States of the Community for the purpose of participating in activities covered by the Decision. 6. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European Community in relation to the monitoring and evaluation of the programme pursuant to the Decision concerning Raphael (Articles 10), the participation of the Czech Republic in the Programme will be continuously monitored on a partnership basis involving the Czech Republic and the Commission of the European Communities. The Czech Republic will submit the necessary reports to the Commission and take part in other specific activities set out by the Community in that context. 7. Without prejudice to the procedures referred to in Article 7 of the Decision on Raphael, the Czech Republic will be invited to any co-ordination meetings on questions concerning the implementation of this Decision prior to the regular meetings of the Programme Committee. The Commission will inform the Czech Republic about the results of such regular meetings. x IL The language to be used as regards the application process, contracts, reports to 8. be submitted and other administrative arrangements for the Programme, will be one of the official languages of the Community. il ANNEX II FINANCIAL CONTRIBUTION OF THE CZECH REPUBLIC TO RAPHAEL 1. The financial contribution of the Czech Republic will cover; - financial support from the Programme to the Czech Republic participants, - supplementary costs of an administrative nature related to the management of the Programme -by the Commission stemming from the Czech Republic's participation. 2. For every financial year, the aggregated amount of subsidies or any other financial support received from the Programme by the the Czech Republic beneficiaries will not exceed the contribution paid by the Czech Republic, after deduction of the supplementary costs of an administrative nature. Should the contribution paid by the Czech Republic to the general budget of the European Communities, after deduction of supplementary costs of an administrative nature, be higher than the aggregated amount of subsidies or other financial support received by the the Czech Republic beneficiaries from the Programme, the Commission will transfer the balance to the next budgetary exercise, and it will be deducted from the following year's contribution. Should such a balance be left when the Programme comes to an end, the corresponding amount will be reimbursed to the Czech Republic. 3. Raphael The Czech Republic's annual contribution will be of ECU 166. 441 per year from 1998. From this sum, an amount of ECU 11. 651 per year will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from the Czech Republic's participation. 4. The financial regulations applicable to the general budget of the Community will apply, notably to the management of the contribution of the Czech Republic. Upon eqtry into force of this Decision and at the beginning of each following year, the Commission will send to the Czech Republic a call for funds corresponding to its contribution to the costs under this Decision. This contribution will be expressed in ECU and paid into an ECU bank account of the Commission. The Czech Republic will pay its contribution to the annual costs under this Decision according to the call for funds and at the latest three months after the call for funds is sent. Any delay in the payment of the contribution shall give rise to the payment of interest by the Czech Republic on the outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Monetary Co-operation Fund, for the month of the due date, for its operations in ECU, increased by 1,5 percentage points. Ik 5. The Czech Republic will pay the supplementary costs of an administrative nature referred to in paragraphs 3 and 4 from its national budget. 6. The Czech Republic shall pay the remaining cost of its participation as follows: 6. 1 Raphael In 1998, 1999 and 2000 respectively ECU 74. 790 per year from its national budget and ECU 80. 000 per year from its Phare allocation. 6. 2 The Phare contribution is subject to regular Phare programming procedures 16 FINANCIAL STATEMENT 1. TITLE OF OPERATION Opening of a Community Programme in the field of culture to the Czech Republic 2. BUDGET HEADING INVOLVED B7-503 - Opening of Community Programmes to the associated countries of Central Europe 3. LEGAL BASIS Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof. Additional Protocol to the Europe Agreement with the Czech Republic (Articles 228 and 238), providing for the opening-up of Community programmes (OJ No L 317 of 30. 12. 1995), entered into force on 1 February 1996, Decision No 2228 /97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage ("Raphael") and in particular Article 6 thereof, 4. DESCRIPTION OF OPERATION: 4. 1 General objective The Czech Republic's participation in a Community programme in the field of culture will come in addition to those Community programmes in which it already participates, e. g. Leonardo da Vinci, Socrates and Youth for Europe, and will further contribute to its preparation for accession as a key feature of a reinforced pre-accession strategy. It will also enable the Czech Republic to familiarise itself with the procedures and methods used in these Community programmes. The decision-making process for the opening-up of programmes involves a decision by the Association Council between the Union and the associated country. This decision also lays down the practical arrangements for opening up the programmes. The Additional Protocol with the Czech Republic entered into force on 1 February 1996 and provides for the Czech Republic's participation in a wide range of areas, amongst which culture. Other Community programmes, notably in the audiovisual sector, health and social policy, SMEs, research etc, have been or will shortly be opened up to the participation of the Czech Republic. 4. 2 Period covered and arrangements for renewal Until the end of the Community programme concerned, i. e. 31. 12. 2000. For Raphael, both the contribution from the national budget and from Phare are subject to the availability of budgetary appropriations beyond 1999. tt 5. CLASSIFICATION OF EXPENDITURE OR REVENUE 5. 1 Non-compulsory expenditure 5. 2 Differentiated appropriations 5. 3 Type of revenue involved: Since the first paragraph of Article 3 of the Additional Protocol stipulates that the Czech Republic itself will meet the costs resulting from its participation, it will be invited to transfer its contribution to item 6091 of the EU's budget receipts. However, as the second paragraph of Article 3 states that the Community may supplement the Czech Republic's contribution (by up to 10% of the National Indicative Programme), the Czech Republic will contribute only part from its national budget, with the remainder being charged to heading B7-503. A transfer from the relevant PHARE appropriations (article B7-500) to article B7-503 will be made upon receipt of the Czech Republic's contribution. 6. TYPE OF EXPENDITURE OR REVENUE 100% subsidy subsidy for joint financing with other sources in the public and/or private sector no provision for all or part of the Community contribution to be reimbursed RAPHAEL Action 1 - "Conservation, safeguarding and development of the European cultural heritage through European cooperation" - may not exceed 50% of the total costs of the project or 250. 000 ECU Action 2 - "Cooperation for the exchange of experiences and the development of techniques applied to heritage" - may not exceed 50% of the total cost of the project or 50. 000 ECU, except in certain cases for which Community contributions may be up to 150. 000 ECU or 100. 000 ECU Action 3 - "Pofelic access to, participation in and awareness of the cultural heritage" - may not exceed 50% of the total costs of the project or 50. 000 ECU, except in certain cases for which Community contribution may be up to 150. 000 ECU Action 4 - "Cooperation with third countries and international organisations" - - support for cooperation with third countries is covered by actions 1,2,3 support for international organisations will be decided on an individual basis in accordance with Article 7(3) of the Decision. As far as revenue is concerned, provision for the Czech Republic's contribution to cover the cost of its participation is made under item 6091. The revenue will be allocated to the items for expenditure on the programme and, where appropriate, to the relevant items of operating expenditure. The total revenue expected is given under item 7. 4. 7. FINANCIAL IMPACT 7. 1 Method of calculating total cost of operation for 1998, 1999 and 2000 financial years (link between individual costs and total cost) The calculation is based on the following preconditions: - - the Czech Republic's contribution to the financing of the activities referred to in the Protocol is calculated according to the principle that the country bears the cost of participation itself. Heading 6091 has been created in the statement of budget revenue for that purpose; the Community may decide on a case-by-case basis to pay a supplement to the the Czech Republic's contribution. The supplement may be in the form of a contribution under the national PHARE programme. Based on the Additional Protocol with the Czech Republic, the financial and budgetary arrangements for the programme concerned are as follows: the cost has been calculated on the basis of various parameters inherent in the programme, i. e. GDP per capita as weighted with PPP (purchasing power parities). For Raphael the annual cost will be ECU 166. 441 in 1998, 1999 and 2000. The above-mentioned figure, from which the supplementary costs of an administrative nature amounting to 11. 651 ECU in 1998, 1999 and 2000 respectively and to be borne exclusively by the Czech Republic have to be deducted, are divided per year as follows: ECU 224. 370 of the operational costs of 1998, 1999 and 2000 will be covered from the Czech Republic's national budget and, subject to Phare programming procedures, ECU 240. 000 from the annual Phare budget for the Czech Republic. 7. 2 Itemised breakdown of cost in ECU Programme 1998 1999 2000 Total in ECU of which the Czech Republic of which Phare Raphael Total 154. 790 154. 790 154. 790 464. 370 224. 370 240. 000 154. 790 154. 790 154. 790 464. 370 224. 370 240. 000 7. 3 Operational expenditure on studies, expert meetings, etc. , included in Part B: None 7. 4 Schedule for multiannual operations Amounts to be charged to item B7-503 1998 1999 2000 80. 000 80. 000 80. 000 subsequent years TOTAL 240. 000 Commitment appropriations Payment appropriations1'1 1998 1999 2000 subsequent years Total 40. 000 40. 000 40. 000 40. 000 80. 000 80. 000 40. 000 40. 000 80. 000 40. 000 80. 000 80. 000 40. 000 240. 000 (*) Schedule based on the method of payment currently applying to these programmes. IÎ The foreseeable annual receipts are as follows: Item 6091 1998 1999 2000 subsequent years TOTAL operational part administrative part Total 74. 790 74. 790 74. 790 11. 651 86. 441 11. 651 86. 441 11. 651 86. 441 224. 370 34. 953 259. 323 8. FRAUD PREVENTION MEASURES; RESULTS OF MEASURES TAKEN All the Commission's contracts, agreements and other legal commitments provide for on-the-spot checks by the Commission and Court of Auditors. Among other things, the beneficiaries of the operations are obliged to file reports and financial statements. These are analysed from the point of view of their content and the eligibility of the expenditure in line with the objective of Community financing. The anti-fraud provisions of the basic budget headings apply to this heading too when adapted to the case of The Czech Republic. X IH 9. ELEMENTS OF COST-EFFECTIVENESS ANALYSIS 9. 1. Specific and quantified objectives; target population The aim of opening up a Community cultural programme to the Czech Republic is to bring it the same benefits as the Member States of the Community already enjoy from the programme. The essential aim of Community action in the field of culture should be to enable all European citizens to contribute to their national and regional cultural diversity whilst at the same time bringing the common cultural heritage to the fore. In the field of culture, the principal aim of the Raphael programme is to support and supplement, through cooperation, the action taken by Member States in the field of cultural heritage (moveable and immoveable heritage). The specific aims are : to encourage the conservation and restoration of aspects of the cultural heritage which are of European importance, helping to develop and promote them ; to encourage the development of transnational cooperation between institutions and/or operators in the cultural heritage field, in order to contribute to the pooling of skills and the development of best practice in the preservation of the cultural héritage; to improve access to the cultural heritage in its European dimension and encourage the active participation of the general public, in particular children, young people, the under privileged and those living in the outlying and rural areas of the Community, in the safeguarding and development of the European cultural heritage ; to encourage transnational cooperation in developing new technologies for application in the various heritage categories and disciplines and in preserving traditional cultural heritage trades and techniques ; to have account taken of the heritage dimension in other Community programmes and policies; to encourage cooperation with third countries and the relevant international organisations. 9. 2. Grounds for the operation - Need for Community financial aid In view of the Czech Republic's precarious budgetary situation, and given the priority given to participation in Community programmes in the context of Agenda 2000, assistance from PHARE as provided for irf"Article 3(2) of the Additional Protocol is essential. - Choice of ways and means With a contribution from the Czech Republic's national budget, supplemented by one from PHARE, the Czech Republic's participation will contribute to getting acquainted with the internal policies and proceedings of the Community in the field of culture. The integration of Czech Republic nationals in Community networks will make a definite contribution to preparing the Czech Republic for future membership. - Main factors of uncertainty which could affect the specific results of the operation Since projects will be selected according to qualitative criteria, it will only be possible to measure the real impact on the basis of the Czech Republic entities' and citizens' capacity to respond to the calls for proposal to be launched by the Commission under the programme. 9. 3 Monitoring and evaluation of the operation The monitoring and evaluation procedures included in the programme, will also cover operations financed for the Czech Republic beneficiaries. $> 10. ADMINISTRATIVE EXPENDITURE The administrative resources required will actually be mobilised following the annual Commission Decision on the allocation of resources, taking account in particular of manpower and additional amounts granted by the budgetary authority. The supplementary needs can not, in any case, prejudge the decision that the Commission will need to take concerning: a) b) the request of new posts in the framework of the APB the resources allocation 10. 1 Effect on the number of posts (in man/years) Type of p o st Staff required to manage t he operation Permanent posts Temporary posts r Source Existing resources of the DG or department concerned duration Additional resources 1998- 2 0 00 Officials or t e m p o r a ry staff A B C Other resources (Technical A s s i s t a n c e, i t em A- 7 0 0 2) 0,1 0,05 0 ,1 0 , 05 ^ 0 , 0 84 TOTAL 0 , 15 0 , 15 0 , 0 84 from 1 9 98 10. 2 Overall financial impact of the human resources ^ Officials * Temporary staff Total 48. 600 (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 0,15 man/year x 108. 000 ECU x 3 years Other resources (Technical assistance, item A-7002) 25. 200 0,084 man/year x 100. 000 ECU x 3 years TOTAL 1 73. 800 [ * By using existing resources required to manage the operation (calculation based onA-1, A-2, A-4, A-5, A-7). The expenditure of item A-7002 (technical assistance) will be met from the receipts (art. 4§2, third indent of the Financial Regulation) received from the Czech Republic's participation in Community programmes (see 5. 3 of the Financial Statement). y 10. 3 Increase in other administrative expenditure as a result of the operation Budget heading (No and title) Total A-701 - travel expenditure A-7030 - meetings in general A-7031 - compulsory meetings Total 1 , 9. 753 [ (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 3. 042 760,5 ECU x 4 missions 6. 711 Participation of 2 Czech experts in 4 meetings (857 ECU x 4 x 2) = rounddown to 6. 711 The above expenditure will be met from the receipts (article 4§2, third indent of the financial regulation) received from the Czech Republic participation in the Community Programme (see § 5. 3 of the financial statement). It Proposai for a Council Decision of. concerning the Community position within the Association Council on the participation of Estonia in the Community programmes in the field of culture. ^srlouA (eus) THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Parliament, Whereas the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Estonia, of the other part, entered into force on 1 February 1998. Whereas according to Article 108 of the Europe Agreement, Estonia may participate in Community framework programmes, specific programmes, projects or other actions notably in the field of culture, and the terms and conditions for the participation of Estonia in the activities referred to in Article 108 shall be decided by the Association Council, Whereas, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope")1 and in particular Article 4 thereof, Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called "Ariane")2 and in particular Article 4 thereof, and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael")3 and in particular Article 6 thereof, provide that these programmes shall be open to the participation of associated Central European countries in accordance with the conditions set out in the Additional Protocols to the Association Agreements on participation in Community programmes. 'OJ No L 99/20 of 20. 4. 96 2 OJ No L 291/26 of 24. 10. 97 3 OJ No L 305/3 lof 08. 11. 97 33 HAS DECIDED AS FOLLOWS: The position to be taken by the Community within the Association Council established by the Europe Agreement between the European Communities and their Member States, of the one part, and Estonia, of the other part, concerning the participation of Estonia in Community Programmes in the field of culture, is that set out in the attached draft decision of the Association Council. Done at Brussels, For the Council, *m 1998 Draft Decision n°. /98 of the EC-Estonia Association Council of. adopting the terms and conditions for the participation of Estonia in Community Programmes in the field of culture. The ASSOCIATION COUNCIL Having regard to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Estonia, of the other part,1 and in particular Article 108 thereof, Whereas according to Article 108 of the said Europe Agreement, Estonia may participate in Community framework programmes, specific programmes, projects or other Community actions notably in the field of culture, and the terms and conditions for the participation of Estonia in the activities referred to in Article 108 are to be decided by the Association Council, HAS DECIDED AS FOLLOWS: Article J Estonia shall participate in the European Community programmes Kaleidoscope, Ariane and Raphael according to the terms and conditions set out in Annexes I and II which shall form an integral part of this Decision. Article 2 This Decision shall apply for the duration of the Programmes. Article 3 This Decision shall enter into force on the first day of the month following its adoption. Done at The Chairman For the Association Council O J N °L 68/1 of 9. 3. 98 3 5" ANNEX I Terms and conditions for the participation of Estonia in the Programmes Kaleidoscope, Ariane and Raphael. 1. Estonia shall participate in all activities of the programmes Kaleidoscope, Ariane and Raphael (hereinafter called "the Programmes") in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and timelimits laid down in Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope"), Decision No 2085/97/EG of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called " Ariane" ) and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael"). 2. The terms and conditions for the submission, assessment and selection of applications related to eligible institutions, organisations and individuals of Estonia shall be the same as those applicable to eligible institutions, organisations and individuals of the Community. To ensure the Community dimension of the Programmes, transnational projects 3. and activities proposed by Estonia will be required to include a minimum number of partners from the Member States of the Community. This minimum number will be decided in the framework of the implementation of the Programmes, taking into account the nature of the various activities, the number of partners in a given project, and the number of countries participating in the Programmes. Estonia will pay each year a contribution to the general budget of the European 4. Communities to cover the costs resulting from its participation in the Programmes (see Annex II). The Association Committee is entitled to adapt this contribution whenever necessary. 5. The Member States of the Community and Estonia will make every effort, within the framework of the existing provisions, to facilitate the free movement and residence of all eligible persons to the Programmes moving between Estonia and the Member States of the Community for the purpose of participating in activities covered by the Decision. 6. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European Community in relation to the monitoring and evaluation of the programmes pursuant to the Decisions concerning Kaleidoscope, Ariane and Raphael (Articles 8, 8 and 10 respectively), the participation of Estonia in the Programmes will be continuously monitored on a partnership basis involving Estonia and the Commission of the European Communities. Estonia will submit the necessary reports to the Commission and take part in other specific activities set out by the Community in that context. 7. Without prejudice to the procedures referred to in Article 5 of the Decision on Kaleidoscope, Article 5 of the Decision on Ariane and Article 7 of the Decision on Raphael, Estonia will be invited to any co-ordination meetings on questions concerning }6 the implementation of this Decision prior to the regular meetings of the Programme Committees. The Commission will inform Estonia about the results* of such regular meetings. The language to be used as regards the application process, contracts, reports to 8. be submitted and other administrative arrangements for the Programmes, will be one of the official languages of the Community. i* ANNEXH FINANCIAL CONTRIBUTION OF ESTONIA TO KALEIDOSCOPE, ARIANE AND RAPHAEL 1. The financial contribution of Estonia will cover; - financial support from the Programmes to Estonian participants, - supplementary costs of an administrative nature related to the management of the Programmes by the Commission stemming from Estonia's participation. 2. For every financial year, the aggregated amount of subsidies or any other financial support received from the Programmes by the Estonian beneficiaries will not exceed the contribution paid by Estonia, after deduction of the supplementary costs of an administrative nature. Should the contribution paid by Estonia to the general budget of the European Communities, after deduction of the supplementary costs of an administrative nature, be higher than the aggregated amount of subsidies or other financial support received by the Estonian beneficiaries from the Programmes, the Commission will transfer the balance to the next budgetary exercise, and it will be deducted from the following year's contribution. Should such a balance be left when the Programmes come to an end, the corresponding amount will be reimbursed to Estonia. 3. Kaleidoscope Estonia's annual contribution will be of ECU 8. 569 from 1998. From this sum, an amount of ECU 561 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Estonia's participation. 4. Ariane Estonia's annual contribution will be of ECU 2. 435 from 1998. From this sum, an amount of ECU 160 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Estonia's participation. 5. Raphael Estonia's annual contribution will be of ECU 10. 516 from 1998. From this sum, an amount of ECU 688 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Estonia's participation. 6. The financial regulations applicable to the general budget of the Community will apply, notably to the management of the contribution of Estonia. Upon entry into force of this Decision and at the beginning of each following year, the Commission will send to Estonia a call for funds corresponding to its contribution to the costs under this Decision. 32 This contribution will be expressed in ECU and paid into an ECU bank account of the Commission. Estonia will pay its contribution to the annual costs under this Decision according to the call for funds and at the latest three months after the call for funds is sent. Any delay in the payment of the contribution shall give rise to the payment of interest by Estonia on the outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Monetary Co-operation Fund, for the month of the due date, for its operations in ECU, increased by 1,5 percentage points. 7. Estonia will pay the supplementary costs of an administrative nature referred to in paragraphs 3, 4 and 5 from its national budget. 8. Estonia shall pay the remaining costs of its participation as follows: 8. 1 Ariane In 1998, ECU 1. 057,5 from its national budget and ECU 1. 217,5 from its Phare allocation. 8. 2 Kaleidoscope In 1998, ECU 6937 from its national budget and ECU 1. 071 from its Phare allocation. 8. 3 Raphael In 1998, 1999 and 2000 respectively, ECU 8. 776 from its national budget and ECU 1. 052 from its Phare allocation. 8. 4 The Phare contribution is subject to regular Phare programming procedures. 7n FINANCIAL STATEMENT 1. TITLE OF OPERATION Opening of Community Programmes in the field of culture to Estonia 2. BUDGET HEADING INVOLVED B7-503 - Opening of Community Programmes to the associated countries of Central Europe 3. LEGAL BASIS Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, The Europe Agreement with Estonia (Articles 228 and 238), entered into force on 1 February 1998, providing for the opening-up of Community programmes Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension ("Kaleidoscope") and in particular Article 4 thereof. Decision No 2085 /96/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (""Ariane") and in particular Article 4 thereof, Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage ("Raphael") and in particular Article 6 thereof, 4. DESCRIPTION OF OPERATION: 4. 1 General objective Estonia's participation in the three Community programmes in the field of culture will further contribute to its preparation for accession as a key feature of a reinforced pre-accession strategy. It will also enable Estonia to familiarise itself with the procedures and methods used in these Community programmes. The decision-making process for the opening-up of programmes involves a decision by the Association Council between the Union and the associated country. This decision also lays down the practical arrangements for opening up the programmes. The Europe Agreement with Estonia entered into force on 1 February 1998 and provides for Estonia's participation in a wide range of areas, amongst which culture. Other Community programmes, notably in the audiovisual sector, health and social policy, SMEs, research etc, will shortly be opened up to the participation of Estonia. do 4. 2 Period covered and arrangements for renewal Until the end of the Community programmes concerned, i. e. 31. 12. 1998 for Kaleidoscope and Ariane, 31. 12. 2000 for Raphael, or dependent on decisions taken as regards cultural programmes and budgets after 1999. For Raphael, both the contribution from the national budget and from Phare are subject to the availability of budgetary appropriations beyond 1999. 5. CLASSIFICATION OF EXPENDITURE OR REVENUE 5. 1 Non-compulsory expenditure 5. 2 Differentiated appropriations 5. 3 Type of revenue involved: Since Article 108 of the Europe Agreement stipulates that Estonia itself will meet the costs resulting from its participation, it will be invited to transfer its contribution to item 6091 of the EU's budget receipts. However, as Article 108 states that the Community may supplement Estonia's contribution (through its national Phare allocation), Estonia will contribute part from its national budget, with the remainder being charged to heading B7-503. A transfer from the relevant PHARE appropriations (article B7-500) to article B7-503 will be made upon receipt of the Estonian contribution. 6. TYPE OF EXPENDITURE OR REVENUE 100% subsidy subsidy for joint financing with other sources in the public and/or private sector no provision for all or part of the Community contribution to be reimbursed ARIANE Action 1 Literary translation - Up to full cost of translators fees subject to national standard payment practice Translation of theatrical works - 3500 ECU per translator and per translation Translation of reference works - up to 100% of translation costs if commercial work - 3500 ECU per translator and per translation if not commercial Action 2 Cooperation projects - up to 25% of total costs of the project and maximum 50 000 ECU - (if the project includes arrangement for wider dissemination of the results an additional contribution may be granted to cover up to 50% of the costs of such measures and up to 20. 000 ECU can be granted) Action 3 Further training - grants to cover travelling expenses and further training costs up to a maximum of 50. 000 ECU KALEIDOSCOPE Action 1 - may not exceed 25% of total project costs or 50 000 ECU - in cases where project includes improving professional skills or increasing cultural dissemination additional money can be given for that section - 50% or up to 20000 ECU for projects concerned purely with training, support may cover up to 50% of the total projects costs, up to a maximum of 50. 000 ECU - Action 2 - up to 25% of total costs RAPHAEL Action 1 - "Conservation, safeguarding and development of the European cultural heritage through European cooperation" - may not exceed 50% of the total costs of the project or 250. 000 ECU Action 2 - "Cooperation for the exchange of experiences and the development of techniques applied to heritage" - may not exceed 50% of the total cost of the project or 50. 000 ECU, except in certain cases for which Community contributions may be up to 150. 000 ECU or 100. 000 ECU Action 3 - "Public access to, participation in and awareness of the cultural heritage" - may not exceed 50% of the total costs of the project or 50. 000 ECU, except in certain cases for which Community contribution may be up to 150. 000 ECU Action 4 - "Cooperation with third countries and international organisations" - - support for cooperation with third countries is covered by actions 1,2,3 support for international organisations will be decided on an individual basis in accordance with Article 7(3) of the Decision. As far as revenue is concerned, provision for Estonia's contribution to cover the cost of its participation is made under item 6091. The revenue will be allocated to the items for expenditure on the programmes concerned and, where appropriate, to the relevant items of operating expenditure. The total revenue expected is given under item 7. 4. kl 7. FINANCIAL IMPACT 7. 1 Method of calculating total cost of operation for 1998, 1999 and 2000 financial years (link between individual costs and total cost) The calculation is based on the following preconditions: - Estonia's contribution to the financing of the activities referred to in the Protocol is calculated according to the principle that the country bears the cost of participation itself. Heading 6091 has been created in the statement of budget revenue for that purpose; - the Community may decide on a case-by-case basis to pay a supplement to the Estonia's contribution. The supplement may be in the form of a contribution under the national PHARE programme. Based on the Europe Agreement with Estonia, the financial and budgetary arrangements for the three programmes concerned are as follows: the costs have been calculated on the basis of various parameters inherent in the three programmes, i. e. GDP per capita as weighted with PPP (purchasing power parities). The cost of Estonia's participation in Kaleidoscope in 1998 will be ECU 8. 569. For Ariane the cost will be ECU 2. 435 in 1998. For Raphael the annual cost will be ECU 10. 516 in 1998, 1999 and 2000. The above-mentioned figures, from which the supplementary costs of an administrative nature amounting to 1. 409 ECU for 1998 and 688 ECU for 1999 and 2000 respectively and to be borne exclusively by Estonia have to be deducted, are divided per year and per programme as follows: for Ariane ECU 1. 057,5 of the operational costs will be covered from Estonia's national budget and, subject to regular Phare programming procedures, ECU 1. 217,5 from the annual Phare budget for Estonia; for Kaleidoscope ECU 6. 937 of the operational costs will be covered from Estonia's national budget and, subject to regular Phare programming procedures, ECU 1. 071 from the annual Phare budget for Estonia; for Raphael, ECU 8. 776 of the operational costs in 1998, 1999 and 2000 will be covered from Estonia's national budget and, subject to regular Phare programming procedures, ECU 1. 052 from the annual Phare budget for Estonia. 7. 2 Itemised breakdown of cost in ECU Programme 1998 1999 2000 Total Kaleidoscope Ariane Raphael 8. 008 2. 275 9. 828 n. a. n. a. 9. 828 n. a. n. a. 9. 828 8. 008 2. 275 29. 484 of which Estonia of which Phare 6. 937 1. 057,5 26. 328 1. 071 1. 217,5 3. 156 Total 20. 111 9. 828 9. 828 39. 767 34. 322,5 5. 444,5 7. 3 Operational expenditure on studies, expert meetings, etc. , included in Part B: None 7. 4 Schedule for multiannual operations Amounts to be charged to item B7-503 Commitment appropriations Payment appropriations0 1998 1999 2000 subsequent years Total 1998 1999 2000 subsequent years TOTAL 3. 340,5 1. 052 1. 052 5. 444,5 1. 670,25 1. 670,25 526" 526 3. 340,5 1. 052 526 526 1. 052 1. 670,25 2. 196,25 1. 052 526 (*) Schedule based on the method of payment currently applying to these programmes. The foreseeable annual receipts are as follows: Item 6091 1998 1999 2000 subsequent years TOTAL operational part administrative part Total 16. 770,5 1. 409 8776 688 8776 688 18. 179,5 9. 464 9. 464 34. 322,5 2. 785 37. 107. 5 8. FRAUD PREVENTION MEASURES; RESULTS OF MEASURES TAKEN All the Commission's contracts, agreements and other legal commitments provide for on-the-spot checks by the Commission and Court of Auditors. Among other things, the beneficiaries of the operations are obliged to file reports and financial statements. These are analysed from the point of view of their content and the eligibility of the expenditure in line with the objective of Community financing. The anti-fraud provisions of the basic budget headings apply to this heading too when adapted to the case of Estonia. 9. ELEMENTS OF COST-EFFECTIVENESS ANALYSIS 9. 1. Specific and quantified objectives; target population The aim of opening up Community cultural programmes to Estonia is to bring it the same benefits as the Member States of the Community already enjoy from the programmes. The essential aim of Community action in the field of culture should be to enable all European citizens to contribute to their national and regional cultural diversity whilst at the same time bringing the common cultural heritage to the fore. In the field of culture the principle aim of the Ariane programme is to promote knowledge and dissemination of and public access to the written heritage and European literature, particularly through the translation of literature, drama and reference works, support for cooperation projects on books and reading carried out in partnership and further training for professionals working in this field. Priority is also given in the programme to the less widely used languages. The specific aims are: to encourage cooperation between the Member states in the field of books and reading to support and compliment their activities in this area, by contributing to the development of their cultures while respecting national and regional diversity to promote a wider knowledge and circulation of European Literature among the citizens of the European Union by means of: - assistance for the translation of literary, theatrical and reference works, - support for the cooperation projects implemented on a partnership basis - training projects for those working in this field In the field of culture, the principal aim of the Kaleidoscope programme is to encourage artistic and cultural creation and to promote knowledge and dissemination of the culture and cultural life of the European peoples, by supporting projects with a European dimension. The specific aims are: to encourage activities involving artistic creation with a European dimension to support innovative cultural projects carried out by European partners from at least 3 different member states, which provide a genuine added value to those cultural activities which are undertaken at national and regional level to contribute to the development of the professional skills of artists and other cultural operators, in particular by supporting cultural projects, which include the improvement of professional skills as part of their organisation and by stepping up exchanges of experiences, thus facilitating greater cooperation between artists from various Member states to contribute to the mutual knowledge of European cultures by making it easier for different European audiences to have access to and participate in the culture and arts of other Member states and by facilitating inter-cultural dialogue. In the field of culture, the principal aim of the Raphael programme is to support and supplement, through cooperation, the action taken by Member States in the field of cultural heritage (moveable and immoveable heritage). The specific aims are : to encourage the conservation and restoration of aspects of the cultural heritage which are of European importance, helping to develop and promote them ; to encourage the development of transnational cooperation between institutions and/or operators in the cultural heritage field, in order to contribute to the pooling of skills and the development of best practice in the preservation of the cultural heritage; If to improve access to the cultural heritage in its European dimension and encourage the active participation of the general public, in particular children, young people, the under privileged and those living in the outlying and rural areas of the Community, in the safeguarding and development of the European cultural heritage ; to encourage transnational cooperation in developing new technologies for application in the various heritage categories and disciplines and in preserving traditional cultural heritage trades and techniques ; to have account taken of the heritage dimension in other Community programmes and policies; to encourage cooperation with third countries and the relevant international organisations. 9. 2. Grounds for. the operation - Need for Community financial aid In view of Estonia's precarious budgetary situation, and given the priority given to participation in Community programmes in the context of Agenda 2000, assistance from PHARE as provided for in Article 108 of the Europe Agreement is essential. - Choice of ways and means With a contribution from Estonia's national budget, supplemented by one from PHARE, Estonia's participation will contribute to getting acquainted with the internal policies and proceedings of the Community in the field of culture. The integration of Estonian nationals in Community networks will make a definite contribution to preparing Estonia for future membership. - Main factors of uncertainty which could affect the specific results of the operation Since projects will be selected according to qualitative criteria, it will only be possible to measure the real impact on the basis of Estonian entities' and citizens' capacity to respond to the calls for proposal to be launched by the Commission under the three programmes. 9. 3 Monitoring and evaluation of the operation The monitoring and evaluation procedures included in the Community's cultural programmes, will also cover operations financed for Estonian beneficiaries. 16 10. ADMINISTRATIVE EXPENDITURE The administrative resources required will actually be mobilised following the annual Commission Decision on the allocation of resources, taking account in particular of manpower and additional amounts granted by the budgetary authority. The supplementary needs can not, in any case, prejudge the decision that the Commission will need to take concerning: a) b) the request of new posts in the framework of the APB the resources allocation 10. 1 Effect on the number of posts (in man/years) Type of post Staff required to manage the operation Permanent posts Temporary posts Ofixcials or t e m p o r a ry staff A B C Other resources (Technical assistance, item A- 7002) TOTAL 0,1 0 , 05 - 0 , 15 duration 1998-2000 Additional resources Source Existing resources of the DG or department concerned 0 ,1 0 , 05 0 , 0 0 6 41 0 , 15 0 , 0 0 6 41 from 1 9 98 1 0. 2 Overall financial i m p a ct of t he h u m an r e s o u r c es ^ Total Officials * 4 8. 6 00 Temporary staff (in ECU) Method of c a l c u l a t i on (total c o st of t he a c t i on for t he period 1 9 9 8 - 2 0 0 0) 0 , 15 m a n / y e ar x 1 0 8. 0 00 ECU x 3 y e a rs Other r e s o u r c es (Technical assistance, item A-7002) 1. 9 25 0 , 0 0 6 41 m a n / y e ar x 1 0 0. 0 00 ECU x 3 y e a rs TOTAL 1 5 0. 5 25 | * By using existing resources required to manage the operation (calculation based on A-l, A-2, A-4, A-5, A-7). The e x p e n d i t u re of item A-7002 (technical assistance) will be m et from t he receipts (art. 4§2, t h i rd i n d e nt of t he financial regulation) received from t he E s t o n i an participation in C o m m u n i ty p r o g r a m m es (see § 5. 3 of t he financial s t a t e m e n t ). ^ >& 10. 3 Increase in other administrative expenditure as a result of the operation Budget heading (No and title) Total A-701 -travel expenditure A-7030 - meetings in general A-7031 - compulsory meetings Total (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 8 60 Participation of 1 Estonian expert in 1 meeting (857 ECU x 1 = roundup to 8 60 ECU) 1 8 6 0| " The above expenditure will be met from the receipts (article 4§2, third indent of the financial regulation) received from the Estonian participation in Community Programmes (see § 5. 3 of the financial statement). Proposal for a Council Decision of. concerning the Community position within the Association Council on the participation of Hungary in the Community programmes in the field of culture. % lOlM^ (CMS) THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Parliament, Whereas the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Hungary, of the other part, entered into force on 1 February 1996. Whereas according to Article 1 of the Additional Protocol, Hungary may participate in Community framework programmes, specific programmes, projects or other actions notably in the field of culture and, pursuant to Article 2, the terms and conditions for the participation of Hungary in the activities referred to in Article 1 shall be decided by the Association Council, Whereas, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope")1 and in particular Article 4 thereof, Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called "Ariane")2 and in particular Article 4 thereof, and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael")3 and in particular Article 6 thereof, provide that these programmes shall be open to the participation of associated Central European countries in accordance with the conditions set out in the Additional Protocols to the Association Agreements on participation in Community programmes. 1 OJ No L 99/20 of 20. 4. 96 2 OJ No L 291/26 of 24. 10. 97 3 OJNoL 305/31 of 08. 11. 97 HAS DECIDED AS FOLLOWS: The position to be taken by the Community within the Association Council established by the Europe Agreement between the European Communities and their Member States, of the one part, and Hungary, of the other part, concerning the participation of Hungary in Community Programmes in the field of culture, is that set out in the attached draft decision of the Association Council. Done at Brussels, For the Council, 5b , 1998 Draft Decision n°. /98 of the EC-Hungary Association Council of. adopting the terms and conditions for the participation of Hungary in Community Programmes in the field of culture. The ASSOCIATION COUNCIL Having regard to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Republic of Hungary of the other part,1 Having regard to the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Republic of Hungary, of the other part, concerning Hungary's participation in Community programmes2, and in particular Article 1 and 2 thereof, Whereas according to Article 1 of the said Additional Protocol, Hungary may participate in Community framework programmes, specific programmes, projects or other Community actions notably in the field of culture, Whereas according to Article 2 of the said Additional Protocol the terms and conditions for the participation of Hungary in the activities referred to in Article 1 are to be decided by the Association Council, HAS DECIDED AS FOLLOWS: Article 1 Hungary shall participate in the European Community programmes Kaleidoscope, Ariane and Raphael according to the terms and conditions set out in Annexes I and II which shall form an integral part of this Decision. Article 2 This Decision shall apply for the duration of the Programmes. Article 3 This Decision shall enter into force on the first day of the month following its adoption. Done at The Chairman For the Association Council 1 OJN°L347of31. 12. 1993 2 OJN°L 317 of 30. 12. 1995 ANNEX I Terms and conditions for the participation of Hungary in the Programmes Kaleidoscope, Ariane and Raphael. 1. Hungary shall participate in all activities of the programmes Kaleidoscope, Ariane and Raphael (hereinafter called "the Programmes") in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and time limits laid down in Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope"), Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called "Ariane") and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael"). 2. The terms and conditions for the submission, assessment and selection of applications related to eligible institutions, organisations and individuals of Hungary shall be the same as those applicable to eligible institutions, organisations and individuals of the Community. 3. To ensure the Community dimension of the Programmes, transnational projects and activities proposed by Hungary will be required to include a minimum number of partners from the Member States of the Community. This minimum number will be decided in the framework of the implementation of the Programmes, taking into account the nature of the various activities, the number of partners in a given project, and the number of countries participating in the Programmes. 4. Hungary will pay each year a contribution to the general budget of the European Communities to cover the costs resulting from its participation in the Programmes (see Annex II). The Association Committee is entitled to adapt this contribution whenever necessary. The Member States of the Community and Hungary will make every effort, within 5. the framework of the existing provisions, to facilitate the free movement and residence of all eligible persons to the Programmes moving between Hungary and the Member States of the Community for the purpose of participating in activities covered by the Decision. 6. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European Community in relation to the monitoring and evaluation of the programmes pursuant to the Decisions concerning Kaleidoscope, Ariane and Raphael (Articles 8 , 8 and 10 respectively), the participation of Hungary in the Programmes will be continuously monitored on a partnership basis involving Hungary and the Commission of the European Communities. Hungary will submit the necessary reports to the Commission and take part in other specific activities set out by the Community in that context. 5t 7. Without prejudice to the procedures referred to in Article 5 of the Decision on Kaleidoscope, Article 5 of the Decision on Ariane and Article 7 of the Decision on Raphael, Hungary will be invited to any co-ordination meetings on questions concerning the implementation of this Decision prior to the regular meetings of the Programme Committees. The Commission will inform Hungary about the results of such regular meetings. 8. The language to be used as regards the application process, contracts, reports to be submitted and other administrative arrangements for the Programmes, will be one of the official languages of the Community. 53 ANNEX n FINANCIAL CONTRIBUTION OF HUNGARY TO KALEIDOSCOPE, ARIANE AND RAPHAEL 1. The financial contribution of Hungary will cover; - financial support from the Programmes to Hungarian participants, - supplementary costs of an administrative nature related to the management of the Programmes by the Commission stemming from Hungary's participation. 2. For every financial year, the aggregated amount of subsidies or any other financial support received from the Programmes by the Hungarian beneficiaries will not exceed the contribution paid by Hungary, after deduction of the supplementary costs of an administrative nature. Should the contribution paid by Hungary to the general budget of the European Communities, after deduction of supplementary costs of an administrative nature, be higher than the aggregated amount of subsidies or other financial support received by the Hungarian beneficiaries from the Programmes, the Commission will transfer the balance to the next budgetary exercise, and it will be deducted from the following year's contribution. Should such a balance be left when the Programmes come to an end, the corresponding amount will be reimbursed to Hungary. 3. Kaleidoscope * Hungary's annual contribution will be of ECU 91. 523 from 1998. From this sum, an amount of ECU 5. 987 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Hungary's participation. 4. Ariane Hungary's annual contribution will be of ECU 26. 001 from 1998. From this sum, an amount of ECU 1. 701 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Hungary's participation. 5. Raphael Hungary's annual contribution will be of ECU 112. 324 from 1998. From this sum, an amount of ECU 7. 348 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Hungary's participation. 6. The financial regulations applicable to the general budget of the Community will apply, notably to the management of the contribution of Hungary. Upon entry into force of this Decision and at the beginning of each following year, the Commission will send to Hungary a call for funds corresponding to its contribution to the costs under this Decision. 4 ft This contribution will be expressed in ECU and paid into an ECU bank account of the Commission. Hungary will pay its contribution to the annual costs under this Décision according to the call for funds and at the latest three months after the call for funds is sent. Any delay in the payment of the contribution shall give rise to the payment of interest by Hungary on the outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Monetary Co-operation Fund, for the month of the due date, for its operations in ECU, increased by 1,5 percentage points. 7. Hungary will pay the supplementary costs of an administrative nature referred to in paragraphs 3, 4 and 5 from its national budget. 8. For the year 1998, Hungary will pay 50% of the remaining cost of its participation in Kaleidoscope, Ariane and Raphael from its national budget, and 50% from its Phare national programme, subject to regular Phare programming procedures. For the year 1999, Hungary will pay 50% of the remaining cost of its participation in Raphael from its national budget, and 50% from its Phare national programme, subject to regular Phare programming procedures. For the year 2000, for Hungary's participation in Raphael, the same breakdown will prevail as for 1999, subject to the availability of the relevant budgetary appropriations in the Community and in Hungary. 5^> FINANCIAL STATEMENT 1. TITLE OF OPERATION Opening of Community Programmes in the field of culture to Hungary 2. BUDGET HEADING INVOLVED B7-503 - Opening of Community Programmes to the associated countries of Central Europe 3. LEGAL BASIS Treaty establishing the European Community, and in particular Article 128 , paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Additional Protocol to the Europe Agreement with Hungary (Articles 228 and 238), providing for the opening-up of Community programmes (OJ No 317/95, page 30), entered into force on 1 February 1996, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension ("Kaleidoscope") and in particular Article 4 thereof, Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading ("Ariane") and in particular Article 4 thereof, Decision No 2228 /97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage ("Raphael") and in particular Article 6 thereof. 4. DESCRIPTION OF OPERATION: 4. 1 General objective Hungary's participation in the three Community programmes in the field of culture will come in addition to those Community programmes in which it already participates, e. g. Leonardo da Vinci, Socrates and Youth for Europe, and will further contribute to its preparation for accession as a key feature of a reinforced pre-accession strategy. It will also enable Hungary to familiarise itself with the procedures and methods used in these Community programmes. The decision-making process for the opening-up of programmes involves a decision by the Association Council between the Union and the associated country. This decision also lays down the practical arrangements for opening up the programmes. fT The Additional Protocol with Hungary entered into force on 1 February 1996 and provides for Hungary's participation in a wide range of areas, amongst which culture. Other Community programmes, notably in the audiovisual sector, health and social policy, SMEs, research etc, have been or will shortly be opened up to the participation of Hungary. 4. 2 Period covered and arrangements for renewal Until the end of the Community programmes concerned, i. e. 31. 12. 1998 for Kaleidoscope and Ariane, 31. 12. 2000 for Raphael, or dependent on decisions taken as regards cultural programmes and budgets after 1999. For Raphael, both the contribution from the national budget and from Phare are subject to the availability of budgetary appropriations beyond 1999. 5. CLASSIFICATION OF EXPENDITURE OR REVENUE 5. 1 Non-compulsory expenditure 5. 2 Differentiated appropriations 5. 3 Type of revenue involved: Since the first paragraph of Article 3 of the Additional Protocol stipulates that Hungary itself will meet the costs resulting from its participation, it will be invited to transfer its contribution to item 6091 of the EU's budget receipts. However, as the second paragraph of Article 3 states that the Community may supplement Hungary's contribution (through its national Phare allocation), Hungary will contribute only 50% of the operational costs from its national budget, with the remaining 50% being charged to heading B7-503. A transfer from the relevant PHARE appropriations (article B7-503) will be made upon receit of the Hungarian contribution. 6. TYPE OF EXPENDITURE OR REVENUE 100% subsidy subsidy for joint financing with other sources in the public and/or private sector no provision for all or part of the Community contribution to be reimbursed ARIANE Action 1 Literary translation - Up to full cost of translators fees subject to national standard payment practice Translation of theatrical works 3. 500 ECU per translator and per translation Translation of reference works ••-% •# - up to 100% of translation costs if commercial work - 3. 500 ECU per translator and per translation if not commercial Action 2 Cooperation projects - up to 25% total costs of the project and maximum 50. 000 ECU (if the project includes arrangement for wider dissemination of the results an additional contribution can be granted to cover up to 50% of the costs of such measures and up to 20. 000 ECU can be granted) Action 3 Further training - grants to cover travelling expenses and further training costs up to 50. 000 ECU KALEIDOSCOPE Action 1 - may not exceed 25% of total project costs or 50. 000 ECU - in cases where project includes improving professional skills or increasing cultural dissemination additional money can be given for that section - 50% or up to 20000 ECU - for projects concerned purely with training, support may cover up to 50% of the total project costs, up to a maximum of 50. 000 ECU Action 2 - up to 25% of total costs RAPHAEL Action 1 - "Conservation, safeguarding and development of the European cultural heritage through European cooperation" - may not exceed 50% of the total costs of the project or 250. 000 ECU Action 2 - "Cooperation for the exchange of experiences and the development of techniques applied to heritage" - may not exceed 50% of the total cost of the project or 50. 000 ECU, except in certain cases for which Community contributions may be up to 150. 000 ECU or 100. 000 ECU Action 3 - "Public access to, participation in and awareness of the cultural heritage" - may not exceed 50% of the total costs of the project or 50. 000 ECU, except in certain cases for which Community contribution may be up to 150. 000 ECU Action 4 - "Cooperation with third countries and international organisations" - support for cooperation with third countries is covered by actions 1,2,3 >i hi - support for international organisations will be decided on an individual basis in accordance with Article 7(3) of the Decision. As far as revenue is concerned, provision for Hungary's contribution to cover the cost of its participation is made under item 6091. The revenue will be allocated to the items for expenditure on the programmes concerned and, where appropriate, to the relevant items of operating expenditure. The total revenue expected is given under item 7. 4. 51 7. FINANCIAL IMPACT 7. 1 Method of calculating total cost of operation for 1998, 1999 and 2000 financial years (link between individual costs and total cost) The calculation is based on the following preconditions: - Hungary's contribution to the financing of the activities referred to in the Protocol is calculated according to the principle that the country bears the cost of participation itself. Heading 6091 has been created in the statement of budget revenue for that purpose; - the Community may decide on a case-by-case basis to pay a supplement to the Hungary's contribution. The supplement may be in the form of a contribution under the national PHARE programme. Based on the Additional Protocol with Hungary, the financial and budgetary arrangements for the three programmes concerned are as follows: the costs have been calculated on the basis of various parameters inherent in the three programmes, i. e. GDP per capita as weighted with PPP (purchasing power parities). The cost of Hungary's participation in Kaleidoscope in 1998 will be ECU 91. 523. For Ariane the cost will be ECU 26. 001 in 1998. For Raphael the annual cost will be ECU 112. 324 in 1998, 1999 and 2000. The above-mentioned figures, from which the supplementary costs of an administrative nature amounting to 15. 036 ECU in 1998, ECU 7. 348 in 1999 and ECU 7. 348 in 2000 and to be bome exclusively by Hungary have to be deducted, are divided per year and per programme as follows: 50% of the operational costs will be covered from Hungary's national budget and - subject to proceedures for programming the PHARE programme - 50% from the annual PHARE budget for Hungary. 7. 2 Itemised breakdown of cost in ecu Programme 1998 1999 2000 Total Kaleidoscope Ariane Raphael 85. 536 24. 300 104. 976 n. a n. a. 104. 976 n. a. n. a. 104. 976 85. 536 24. 300 314. 928 in ECU of which Hungary 42. 768 12. 150 157. 464 of which Phare 42. 768 12. 150 157. 464 Total 214. 812 104. 976 104. 976 424. 764 212. 382 212. 382 7. 3 Operational expenditure on studies, expert meetings, etc. , included in Part B: None 7. 4 Schedule for multiannual operations Amounts to be charged to item B7-503 60 1998 1999 2000 subsequent years 52. 488 107. 406 52. 488 Commitment appropriations Payment appropriations^ 1998 1999 2000 subsequent years Total (*) Schedule based on the method of payment currently applying to these programmes. 26. 244 26. 244 52. 488 26. 244 26. 244 53. 703 53. 703 107. 406 52. 488 TOTAL 212. 382 53. 703 79. 947 52. 488 26. 244 212. 382 The foreseeable annual receipts are as follows: Item 6091 1998 1999 2000 107. 406 52. 488 52. 488 15. 036 7. 348 7. 348 subsequent years TOTAL 212. 382 29. 732 operational part supplementary costs of an administrative nature Total 122. 442 59. 836 59. 836 242. 114 8. FRAUD PREVENTION MEASURES; RESULTS OF MEASURES TAKEN All the Commission's contracts, agreements and other legal commitments provide for on- the-spot checks by the Commission and Court of Auditors. Among other things, the beneficiaries of the operations are obliged to file reports and financial statements. These are analysed from the point of view of their content and the eligibility of the expenditure in line with the objective of Community financing. The anti-fraud provisions of the basic budget headings apply to this heading too when adapted to the case of Hungary. 6\ 9. ELEMENTS OF COST-EFFECTIVENESS ANALYSIS 9. 1. Specific and quantified objectives; target population The aim of opening up Community cultural programmes to Hungary is to bring it the same benefits as the Member States of the Community already enjoy from the programmes. The essential aim of Community action in the field of culture should be to enable all European citizens to contribute to their national and regional cultural diversity whilst at the same time bringing the common cultural heritage to the fore. In the field of culture the principle aim of the Ariane programme is to promote knowledge and dissemination of and public access to the written heritage and European literature, particularly through the translation of literature, drama and reference works, support for cooperation projects on books and reading carried out in partnership and further training for professionals working in this field. Priority is also given in the programme to the less widely used languages. The specific aims are: to encourage cooperation between the Member states in the field of books and reading to support and compliment their activities in this area, by contributing to the development of their cultures while respecting national and regional diversity to promote a wider knowledge and circulation of European Literature among the citizens of the European Union by means of: - assistance for the translation of literary, theatrical and reference works, - support for the cooperation projects implemented on a partnership basis - training projects for those working in this field In the field of culture, the principal aim of the Kaleidoscope programme is to encourage artistic and cultural creation and to promote knowledge and dissemination of the culture and cultural life of the European peoples, by supporting projects with a European dimension. The specific aims are: to encourage activities involving artistic creation with a European dimension to support innovative cultural projects carried out by European partners from at least 3 different member states, which provide a genuine added value to those cultural activities which are undertaken at national and regional level to contribute to the development of the professional skills of artists and other cultural operators, in particular by supporting cultural projects, which include the improvement of professional skills as part of their organisation and by stepping up exchanges of experiences, thus facilitating greater cooperation between artists from various Member states to contribute to the mutual knowledge of European cultures by making it easier for different European audiences to have access to and participate in the culture and arts of other Member states and by facilitating inter-cultural dialogue. In the field of culture, the principal aim of the Raphael programme is to support and supplement, through cooperation, the action taken by Member States in the field of cultural heritage (moveable and immovable heritage). The specific aims are : to encourage the conservation and restoration of aspects of the cultural heritage which are of European importance, helping to develop and promote them ; to encourage the development of transnational cooperation between institutions and/or operators in the cultural heritage field, in order to contribute to the pooling of skills and the development of best practice in the preservation of the cultural heritage; > *. 61 to improve access to the cultural heritage in its European dimension and encourage the active participation of the general public, in particular children, young people, the under privileged and those living in the outlying and rural areas of the Community, in the safeguarding and development of the European cultural heritage ; to encourage transnational cooperation in developing new technologies for application in the various heritage categories and disciplines and in preserving traditional cultural heritage trades and techniques ; to have account taken of the heritage dimension in other Community programmes and policies; to encourage cooperation with third countries and the relevant international organisations. 9. 2. Grounds for the operation - Need for Community financial aid In view of Hungary's precarious budgetary situation, and given the priority given to participation in Community programmes in the context of Agenda 2000, assistance from PHARE as provided for in Article 3(2) of the Additional Protocol is essential. - Choice of ways and means With a contribution from Hungary's national budget, supplemented by one from PHARE, Hungary's participation will contribute to getting acquainted with the internal policies and proceedings of the Community in the field of culture. The integration of Hungarian nationals in Community networks will make a definite contribution to preparing Hungary for future membership. - Main factors of uncertainty which could affect the specific results of the operation Since projects will be selected according to qualitative criteria, it will only be possible to measure the real impact on the basis of Hungarian entities' and citizens' capacity to respond to the calls for proposal to be launched by the Commission under the three programmes. 9. 3 Monitoring and evaluation of the operation The monitoring and evaluation procedures included in the Community's cultural programmes, will also cover operations financed for Hungarian beneficiaries. xx 10. ADMINISTRATIVE EXPENDITURE The administrative resources required will actually be mobilised following the annual Commission Decision on the allocation of resources, taking account in particular of manpower and additional amounts granted by the budgetary authority. The supplementary needs can not, in any case, prejudge the decision that the Commission will need to take concerning: the request of new posts in the framework of the APB a) b) the resources allocation 10. 1 Effect on the number of posts (in man/years) Type of post Staff required to manage the operation Permanent posts Temporary posts duration 1998-2000 Additional resources Source Existing resources of the DG or department concerned Ofiicials or t e m p o r a ry staff A B C Other resources (Technical assistance, item A- 7002) 0,1 0 , 05 0,1 0,05 0 , 0 6 53 TOTAL 0 , 15 0 , 15 0 , 0 6 53 from 1 9 98 10. 2 Overall financial impact of the human resources Total Officials* 48. 600 Temporary staff (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 0,15 man/year x 108. 000 ECU x 3 years Other resources (Technical assistance, item A-7002) 19. 590 0 , 0 6 53 man/year x 100. 000 ECU x 3 y e a rs TOTAL 1 68. 190 [ * By using existing resources required to manage the operation (calculation based on A-l, A-2, A-4, A-5, A-7). The expenditure of item A-7002 (technical assistance) will be met from the receipts (art. 4§2, third indent of the financial regulation) received from the Hungarian participation in Community programmes (see § 5. 3 of the financial statement). 6k 10. 3 Increase in other administrative expenditure as a result of the operation Budget heading (No and title) Total (in ECU) Method of calculation (total cost of the action for the period 1998-2000) A-701 -travel expenditure 5. 000 1. 000 ECU x 5 missions A-7030 * meetings in general A-7031 - compulsory meetings Total 5. 142 Participation of 1 Hungarian expert in 6 meetings (857 ECU x 6) • 1 10. 142 1 The above expenditure will be met from the receipts (article 4§2, third indent of the financial regulation) received from the Hungarian participation in Community Programmes (see § 5. 3 of the financial statement). J* 6? Proposal for a Council Decision il Decision of. concerning the Community position within the Association Council on the participation of Lithuania in the Community programmes in the Field of culture. \ r-»^/l ^ I O U ^ C C M ^) « / THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Parliament, Whereas the Europe ' Agreement establishing an association between the European Communities and their Member States, of the one part, and Lithuania, of the other part, entered into force on 1 February 1998. Whereas according to Article 110 of the Europe Agreement, Lithuania may participate in Community framework programmes, specific programmes, projects or other actions notably in the field of culture, and the terms and conditions for the participation of Lithuania in the activities referred to in Article 1 shall be decided by the Association Council, Whereas, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope")1 and in particular Article 4 thereof and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called " Raphael" )2 and in particular Article 6 thereof, provide that these programmes shall be open to the participation of associated Central European countries in accordance with the conditions set out in the Additional Protocols to the Association Agreements on participation in Community programmes. HAS DECIDED AS FOLLOWS: The position to be taken by the Community within the Association Council established by the Europe Agreement between the European Communities and their Member States, of the one part, and Lithuania, of the other part, concerning the participation of Lithuania in Community Programmes in the field of culture, is that set out in the attached draft decision of the Association Council. Done at Brussels, For the Council, 'OJ No L 99/20 of 20. 4. 96 2 OJNoL 305/31 of 08. 11. 97 £6 Draft Decision n°. /98 of the EC-Lithuania Association Council of. 1998 adopting the terms and conditions for the participation of Lithuania in Community Programmes in the field of culture. The ASSOCIATION COUNCIL Having regard to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Lithuania, of the other part,1 and in particular Article 110 thereof, Whereas according to Article 110 of the said Europe Agreement, Lithuania may participate in Community framework programmes, specific programmes, projects or other Community actions notably in the field of culture, and the terms and conditions for the participation of Lithuania in the activities referred to in Article 110 are to be decided by the Association Council, HAS DECIDED AS FOLLOWS: Article J Lithuania shall participate in the European Community programmes Kaleidoscope and Raphael according to the terms and conditions set out in Annexes I and II which shall form an integral part of this Decision. Article 2 This Decision shall apply for the duration of the Programmes. Article 3 This Decision shall enter into force on the first day of the month following its adoption. Done at The Chairman For the Association Council 1 OJN°L 51/1 of 20. 2. 98 ti ANNEX I Terms and conditions for the participation of Lithuania in the Programmes Kaleidoscope and Raphael. 1. Lithuania shall participate in all activities of the programmes Kaleidoscope and Raphael (hereinafter called "the Programmes") in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and time limits laid down in Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope") and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael"). The terms and conditions for the submission, assessment and selection of 2. applications related to eligible institutions, organisations and individuals of Lithuania shall be the same as those applicable to eligible institutions, organisations and individuals of the Community. 3. To ensure the Community dimension of the Programmes, transnational projects and activities proposed by Lithuania will be required to include a minimum number of partners from the Member States of the Community. This minimum number will be decided in the framework of the implementation of the Programmes, taking into account the nature of the various activities, the number of partners in a given project, and the number of countries participating in the Programmes. 4. Lithuania will pay each year a contribution to the general budget of the European Communities to cover the costs resulting from its participation in the Programmes (see Annex II). The Association Committee is entitled to adapt this contribution whenever necessary. The Member States of the Community and Lithuania will make every effort, within 5. the framework of the existing provisions, to facilitate the free movement and residence of all eligible persons to the Programmes moving between Lithuania and the Member States of the Community for the purpose of participating in activities covered by the Decision. 6. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European Community in relation to the monitoring and evaluation of the programmes pursuant to the Decisions concerning Kaleidoscope and Raphael (Articles 8 and 10 respectively), the participation of Lithuania in the Programmes will be continuously monitored. on a partnership basis involving Lithuania and the Commission of the European Communities. Lithuania will submit the necessary reports to the Commission and take part in other specific activities set out by the Community in that context. 7. Without prejudice to the procedures referred to in Article 5 of the Decision on Kaleidoscope and Article 7 of the Decision on Raphael, Lithuania will be invited to any co-ordination meetings on questions concerning the implementation of this Decision prior to the regular meetings of the Programme Committees. The Commission will inform Lithuania about the results of such regular meetings. 8. The language to be used as regards the application process, contracts, reports to be submitted and other administrative arrangements for the Programmes, will be one of the official languages of the Community. ft ANNEX II FINANCIAL CONTRIBUTION OF LITHUANIA TO KALEIDOSCOPE, AND RAPHAEL 1. The financial contribution of Lithuania will cover; - financial support from the Programmes to Lithuanian participants, - supplementary costs of an administrative nature related to the management of the Programmes by the Commission stemming from Lithuania's participation. 2. For every financial year, the aggregated amount of subsidies or any other financial support received from the Programmes by the Lithuanian beneficiaries will not exceed the contribution paid by Lithuania, after deduction of th supplementary costs of an administrative nature. Should the contribution paid by Lithuania to the general budget of the European Communities, after deduction of the supplementary costs of an administrative nature, be higher than the aggregated amount of subsidies or other financial support received by the Lithuanian beneficiaries from the Programmes, the Commission will transfer the balance to the next budgetary exercise, and it will be deducted from the following year's contribution. Should such a balance be left when the Programmes come to an end, the corresponding amount will be reimbursed to Lithuania. 3. Kaleidoscope Lithuania's annual contribution will be of ECU 20. 056 from 1998. From this sum, an amount of ECU 1. 312 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Lithuania's participation. 4. Raphael Lithuania's annual contribution will be of ECU 24. 614 from 1998. From this sum, an amount of ECU 1. 610 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Lithuania's participation. 5. The financial regulations applicable to the general budget of the Community will apply, notably to the management of the contribution of Lithuania. Upon entry into force of this Decision and at the beginning of each following year, the Commission will send to Lithuania a call for funds corresponding to its contribution to the costs under this Decision. This contribution will be expressed in ECU and paid into an ECU bank account of the Commission. Lithuania will pay its contribution to the annual costs under this Decision according to the call for funds and at the latest three months after the call for funds is sent. Any delay in the payment of the contribution shall give rise to the payment of interest by Lithuania on the outstanding amount from the due date. The interest rate corresponds 1o to the rate applied by the European Monetary Co-operation Fund, for the month of the due date, for its operations in ECU, increased by 1,5 percentage points. 6. Lithuania will pay the supplementary costs of an administrative nature referred to in paragraphs 3 and 4 from its national budget. 7. Lithuania will pay 10%, 30% and 50% of the remaining cost of its participation from its national budget of 1998, 1999 and 2000 respectively. Subject to regular PHARE programming procedures, the remaining 90%, 70%» and 50%) will be paid from Lithuania's annual Phare allocations of 1998, 1999 and 2000 - subject to the availability of the relevant budgetary appropriations. ^ u FINANCIAL STATEMENT 1. TITLE OF OPERATION Opening of Community Programmes in the field of culture to Lithuania 2. BUDGET HEADING INVOLVED B7-503 - Opening of Community Programmes to the associated countries of Central Europe 3. LEGAL BASIS Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof. The Europe Agreement with Lithuania (Articles 228 and 238), entered into force on 1 February 1998, providing for the opening-up of Community programmes Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension ("Kaleidoscope") and in particular Article 4 thereof, Decision No 2228/97/EC of the European Parliament and of the Council of 13 Octber 1997 adopting a programme in the field of cultural heritage ("Raphael") and in particular Article 6 thereof, 4. DESCRIPTION OF OPERATION: 4. 1 General objective Lithuania's participation in the two Community programmes in the field of culture will further contribute to its preparation for accession as a key feature of a reinforced pre-accession strategy. It will also enable Lithuania to familiarise itself with the procedures and methods used in these Community programmes. The decision-making process for the opening-up of programmes involves a decision by the Association Council between the Union and the associated country. This decision also lays down the practical arrangements for opening up the programmes. The Europe Agreement with Lithuania entered into force on 1 February 1998 and provides for Lithuania's participation in a wide range of areas, amongst which culture. Other Community programmes, notably in the audiovisual sector, health and social policy, SMEs, research etc, will shortly be opened up to the participation of Lithuania. «ft 4. 2 Period covered and arrangements for renewal Until the end of the Community programmes concerned, i. e. 31. 12. 1998 for Kaleidoscope and 31. 12. 2000 for Raphael, or dependent on decisions taken as regards cultural programmes and budgets after 1999. For Raphael, both the contribution from the national budget and from Phare are subject to the availability of budgetary appropriations beyond 1999. 5. CLASSIFICATION OF EXPENDITURE OR REVENUE 5. 1 Non-compulsory expenditure 5. 2 Differentiated appropriations 5. 3 Type of revenue involved: Since Article 110 of the Europe Agreement stipulates that Lithuania itself will meet the costs resulting from its participation, it will be invited to transfer its contribution to item 6091 of the EU's budget receipts. However, as Article 110 states that the Community may supplement Lithuania's contribution (by up to 10% of the National Indicative Programme), Lithuania will contribute part from its national budget, with the remainder being charged to heading B7-503. 6. TYPE OF EXPENDITURE OR REVENUE 100% subsidy subsidy for joint financing with other sources in the public and/or private sector no provision for all or part of the Community contribution to be reimbursed KALEIDOSCOPE Action 1 - may not exceed 25% of total project costs or 50. 000 ECU - in cases where project includes improving professional skills or increasing cultural dissemination additional money can be given for that section - 50% or up to 20. 000 ECU for projects concerned purely with training, support may cover up to 50% of the total project costs, up to a maximum of 50. 000 ECU - Action 2 - up to 25% of total costs RAPHAEL Action 1 - "Conservation, safeguarding and development of the European cultural heritage through European cooperation" - may not exceed 50% of the total costs of the project or 250. 000 ECU Action 2 - "Cooperation for the exchange of experiences and the development of techniques applied to heritage" - may not exceed 50% of the total cost of the project or 50. 000 ECU, except in certain cases for which Community contributions may be up to 150. 000 ECU or 100. 000 ECU Action 3 - "Public access to, participation in and awareness of the cultural heritage" - may not exceed 50% of the total costs of the project or 50. 000 ECU, except in certain cases for which Community contribution may be up to 150. 000 ECU Action 4 - "Cooperation with third countries and international organisations" - - support for cooperation with third countries is covered by actions 1,2,3 support for international organisations will be decided on an individual basis in accordance with Article 7(3) of the Decision. As far as revenue is concerned, provision for Lithuania's contribution to cover thé cost of its participation is made under item 6091. The revenue will be allocated to the items for expenditure on the programmes concerned and, where appropriate, to the relevant items of operating expenditure. The total revenue expected is given under item 7. 4. >0 "ft 7. FINANCIAL IMPACT 7. 1 Method of calculating total cost of operation for 1998, 1999 and 2000 financial years (link between individual costs and total cost) The calculation is based on the following preconditions: - Lithuania's contribution to the financing of the activities referred to in the Protocol is calculated according to the principle that the country bears the cost of participation itself. Heading 6091 has been created in the statement of budget revenue for that purpose; - the Community may decide on a case-by-case basis to pay a supplement to the Lithuania's contribution. The supplement may be in the form of a contribution under the national PHARE programme. Based on the Europe Agreement with Lithuania, the financial and budgetary arrangements for the two programmes concerned are as follows: the costs have been calculated on the basis of various parameters inherent in the two programmes, i. e. GDP per capita as weighted with PPP (purchasing power parities). The cost of Lithuania's participation in Kaleidoscope will be ECU 20. 056 in 1998. For Raphael the annual cost will be ECU 24. 614 in 1998, 1999 and 2000. The above-mentioned figures, from which the supplementary costs of an administrative nature, amounting to ECU 2. 922 in 1998 and 1. 610 in 1999 and 2000 respectively, and to be borne exclusively by Lithuania have to be deducted, are divided per year and per programme as follows: Lithuania shall pay 10%, 30% and 50% of the costs of its participation in the programmes from its national budget of 1998, 1999 and 2000 repectively; subject to proceedures for programming the PHARE programme, the remaining 90%, 70% and 50% will be paid from Lithuania's annual PHARE National Indicative Programmes of 1998, 1999 and 2000. 7. 2 Itemised breakdown of cost in ECU Programme 1998 1999 2000 Total Kaleidoscope Raphael 18. 744 23. 004 n. a. 23. 004 n. a. 23. 004 18. 744 69. 012 in ECU of which Lithuania 1. 874 20. 703 of which Phare 16. 870 48. 309 Total 41. 748 23. 004 23. 004 87. 756 22. 577 65. 179 7. 3 Operational expenditure on studies, expert meetings, etc. , included in Part B: None 7. 4 Schedule for multiannual operations Amounts to be charged to item B 7-5 03 Vf 1998 1999 2000 subsequent years TOTAL 11. 502 16. 103 37. 573 Commitment appropriations Payment appropriations^ 1998 1999 2000 subsequent years Total (*) Schedule based on the method of payment currently applying to these programmes. 5. 751 5. 751 11. 502 18. 786,5 18. 786,5 8. 051,5 8. 051,5 37. 573 16. 103 65. 178 18. 786,5 26. 838 13. 802,5 5. 751 65. 178 The foreseeable annual receipts are as follows: Item 6091 1998 1999 2000 subsequent years TOTAL operational costs supplementary costs of an administrative nature Total 4. 174 2. 922 6. 901 1. 610 11. 502 1. 610 7. 096 8. 511 13. 112 22. 577 6. 142 28. 719 8. FRAUD PREVENTION MEASURES; RESULTS OF MEASURES TAKEN All the Commission's contracts, agreements and other legal commitments provide for on-the-spot checks by the Commission and Court of Auditors. Among other things, the beneficiaries of the operations are obliged to file reports and financial statements. These are analysed from the point of view of their content and the eligibility of the expenditure in line with the objective of Community financing. The anti-fraud provisions of the basic budget headings apply to this heading too when adapted to the case of Lithuania. >2 ¥c 9. ELEMENTS OF COST-EFFECTIVENESS ANALYSIS 9. 1. Specific and quantified objectives; target population The aim of opening up Community cultural programmes to Lithuania is to bring it the same benefits as the Member States of the Community already enjoy from the programmes. The essential aim of Community action in the field of culture should be to enable all European citizens to contribute to their national and regional cultural diversity whilst at the same time bringing the common cultural heritage to the fore. In the field of culture, the principal aim of the Kaleidoscope programme is to encourage artistic and cultural creation and to promote knowledge and dissemination of the culture and cultural life of the European peoples, by supporting projects with a European dimension. The specific aims are: to encourage activities involving artistic creation with a European dimension to support innovative cultural projects carried out by European partners from at least 3 different member states, which provide a genuine added value to those cultural activities which are undertaken at national and regional level to contribute to the development of the professional skills of artists and other cultural operators, in particular by supporting cultural projects, which include the improvement of professional skills as part of their organisation and by stepping up exchanges of experiences, thus facilitating greater cooperation between artists from various Member states to contribute to the mutual knowledge of European cultures by making it easier for different European audiences to have access to and participate in the culture and arts of other Member states and by facilitating inter-cultural dialogue. In the field of culture, the principal aim of the Raphael programme is to support and supplement, through cooperation, the action taken by Member States in the field of cultural heritage (moveable and immoveable heritage). The specific aims are : to encourage the conservation and restoration of aspects of the cultural heritage which are of European importance, helping to develop and promote them ; to encourage the development of transnational cooperation between institutions and/or operators in the cultural heritage field, in order to contribute to the pooling of skills and the development of best practice in the preservation of the cultural heritage; to improve access to the cultural heritage in its European dimension and encourage the active participation of the general public, in particular children, young people, the under privileged and those living in the outlying and rural areas of the Community, in the safeguarding and development of the European cultural heritage ; to encourage transnational cooperation in developing new technologies for application in the various heritage categories and disciplines and in preserving traditional cultural heritage trades and techniques ; to have account taken of the heritage dimension in other Community programmes and policies; to encourage cooperation with third countries and the relevant international organisations. /» W 9. 2. Grounds for the operation - Need for Community financial aid In view of Lithuania's precarious budgetary situation, and given the priority given to participation in Community programmes in the context of Agenda 2000, assistance from PHARE as provided for in Article 110 of the Europe Agreement is essential. - Choice of ways and means With a contribution from Lithuania's national budget, supplemented by one from PHARE, Lithuania's participation will contribute to getting acquainted with the internal policies and proceedings of the Community in the field of culture. The integration of Lithuanian nationals in Community networks will make a definite contribution to preparing Lithuania for future membership. - Main factors of uncertainty which could affect the specific results of the operation Since projects will be selected according to qualitative criteria, it will only be possible to measure the real impact on the basis of Lithuanian entities' and citizens' capacity to respond to the calls for proposal to be launched by the Commission under the three programmes. 9. 3 Monitoring and evaluation of the operation The monitoring and evaluation procedures included in the Community's cultural programmes, will also cover operations financed for Lithuanian beneficiaries. It 10. ADMINISTRATIVE EXPENDITURE The administrative resources required will actually be mobilised following the annual Commission Decision on the allocation of resources, taking account in particular of manpower and additional amounts granted by the budgetary authority. The supplementary needs can not, in any case, prejudge the decision that the Commission will need to take concerning: the request of new posts in the framework of the APB a) b) the resources allocation 10. 1 Effect on the number of posts (in man/years) Type of post Staff required to manage the operation Permanent posts Temporary posts Officials or temporary staff A B C Other resources (Technical assistance, item A- 7002) TOTAL 0,1 0,05 - 0,15 duration Additional resources 1998- 2000 Source Existing resources of the DG or department concerned 0,1 0,05 0,0119 0,15 0,0119 from 1998 10. 2 Overall financial impact of the human resources ^_ Total Officials* 4 8. 6 00 Temporary staff Other resources (Technical assistance, item A-7002) 3. 570 (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 0,15 man/year x 108. 000 ECU x 3 years 0,0119 man/year x 100. 000 ECU x 3 years TOTAL 1 52. 170 | * By using existing resources required to manage the operation (calculation based on A-l, A-2, A-4, A-5, A-7). The expenditure of item A-7002 (technical assistance) will be met from the receipts (art. 4§2, third indent of the financial regulation) received from the Lithuanian participation in Community programmes (see § 5. 3 of the financial statement). *5 1Ô. 3 Increase in other administrative expenditure as a result of the operation Budget heading (No and title) Total A-701 - travel expenditure A-7030 - meetings in general A-7031 - compulsory meetings Total 1 2. 572 | (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 2. 572 Participation of Lithuanian experts in 3 meetings (857 ECU x 3) The above expenditure will be met from the receipts (article 4§2, third indent of the financial regulation) received from Lithuanian participation in Community Programmes (see § 5. 3 of the financial statement). p Proposal for a Council Decision of. concerning the Community position within the Association Council on the participation of Poland in the Community programmes in the field of culture. % |ovSO &LHS) THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Parliament, Whereas the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Poland, of the other part, entered into force on 1 March 1997. Whereas according to Article 1 of the Additional Protocol, Poland may participate in Community framework programmes, specific programmes, projects or other actions notably in the field of culture and, pursuant to Article 2, the terms and conditions for the participation of Poland in the activities referred to in Article 1 shall be decided by the Association Council, Whereas, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope")1 and in particular Article 4 thereof, Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called "Ariane")2 and in particular Article 4 thereof, and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael")3 and in particular Article 6 thereof, provide that these programmes shall be open to the participation of associated Central European countries in accordance with the conditions set out in the Additional Protocols to the Association Agreements on participation in Community programmes. HAS DECIDED AS FOLLOWS: 1 OJ No L 99/20 of 20. 4. 96 2 OJ No L 291/26 of 24. 10. 97 3 OJ No L 305/31 of 08. 11. 97 *1 The position to be taken by the Community within the Association Council established by the Europe Agreement between the European Communities and their Member States, of the one part, and Poland, of the other part, concerning the participation of Poland in Community Programmes in the field of culture, is that set out in the attached draft decision of the Association Council. Done at Brussels, For the Council, Î2 1998 Draft Decision n°. /98 of the EC-Poland Association Council of. adopting the terms and conditions for the participation of Poland in Community Programmes in the field of culture. The ASSOCIATION COUNCIL Having regard to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Poland of the other part,1 Having regard to the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, in Community and Poland, of the other part, concerning Poland's participation programmes2, and in particular Article 1 and 2 thereof, Whereas according to Article 1 of the said Additional Protocol, Poland may participate in Community framework programmes, specific programmes, projects or other Community actions notably in the field of culture, Whereas according to Article 2 of the said Additional Protocol the terms and conditions for the participation of Poland in the activities referred to in Article 1 are to be decided by the Association Council, HAS DECIDED AS FOLLOWS: Article 1 Poland shall participate in the European Community programmes Kaleidoscope, Ariane and Raphael according to the terms and conditions set out in Annexes I and II which shall form an integral part of this Decision. Article 2 This Decision shall apply for the duration of the Programmes. Article 3 This Decision shall enter into force on the first day of the month following its adoption. Done at The Chairman For the Association Council ' OJN°L348of31. 12. 1993 2 OJN°L317of30. 12. 95 «3 ANNEX I Terms and conditions for the participation of Poland in the Programmes Kaleidoscope, Ariane and Raphael. 1. Poland shall participate in all activities of the programmes Kaleidoscope, Ariane and Raphael (hereinafter called "the Programmes") in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and timelimits laid down in Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope"), Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called "Ariane") and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael"). 2. The terms and conditions for the submission, assessment and selection of applications related to eligible institutions, organisations and individuals of Poland shall be the same as those applicable to eligible institutions, organisations and individuals of the Community. 3. To ensure the Community dimension of the Programmes, transnational projects and activities proposed by Poland will be required to include a minimum number of partners from the Member States of the Community. This minimum number will be decided in the framework of the implementation of the Programmes, taking into account the nature of the various activities, the number of partners in a given project, and the number of countries participating in the Programmes. 4. Poland will pay each year a contribution to the general budget of the European Communities to cover the costs resulting from its participation in the Programmes (see Annex II). The Association Committee is entitled to adapt this contribution whenever necessary. The Member States of the Community and Poland will make every effort, within 5. the framework of the existing provisions, to facilitate the free movement and residence of all eligible persons to the Programmes moving between Poland and the Member States of the Community for the purpose of participating in activities covered by the Decision. 6. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European Community in relation to the monitoring and evaluation of the programmes pursuant to the Decisions concerning Kaleidoscope, Ariane and Raphael (Articles 8, 8 and 10 respectively), the participation of Poland in the Programmes will be continuously monitored on a partnership basis involving Poland and the Commission of the European Communities. Poland will submit the necessary reports to the Commission and take part in other specific activities set out by the Community in that context. 7. Without prejudice to the procedures referred to in Article 5 of the Decision on Kaleidoscope, Article 5 of the Decision on Ariane and Article 7 of the Decision on g* Raphael, Poland will be invited to any co-ordination meetings on questions concerning the implementation of this Decision prior to the regular meetings of the Programme Committees. The Commission will inform Poland about the results of such regular meetings. The language to be used as regards the" application process, contracts, reports to 8. be submitted and other administrative arrangements for the Programmes, will be one of the official languages of the Community. £5 ANNEX II FINANCIAL CONTRIBUTION OF POLAND TO KALEIDOSCOPE, ARIANE AND RAPHAEL 1. The financial contribution of Poland will cover; - financial support from the Programmes to Polish participants, - supplementary costs of an administrative nature related to the management of the Programmes by the Commission stemming from Poland's participation. 2. For every financial year, the aggregated amount of subsidies or any other financial support received from the Programmes by the Polish beneficiaries will not exceed the contribution paid by Poland, after deduction of the supplementary costs of an administrative nature. Should the contribution paid by Poland to the general budget of the European Communities, after deduction of the supplementary costs of an administrative nature, be higher than the aggregated amount of subsidies or other financial support received by the Polish beneficiaries from the Programmes, the Commission will transfer the balance to the next budgetary exercise, and it will be deducted from the following year's contribution. Should such a balance be left when the Programmes come to an end, the corresponding amount will be reimbursed to Poland. 3. Kaleidoscope Poland's annual contribution will be of ECU 266. 284 from 1998. From this sum, an amount of ECU 17. 420 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from x Poland's participation. 4. Ariane Poland's annual contribution will be of ECU 75. 649 from 1998. From this sum, an amount of ECU 4. 949 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Poland's participation. 5. Raphael Poland's annual contribution will be of ECU 326. 804 from 1998. From this sum, an amount of ECU 21. 380 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Poland's participation. 6. The financial regulations applicable to the general budget of the Community will apply, notably to the management of the contribution of Poland. Upon entry into force of this Decision and at the beginning of each following year, the Commission will send to Poland a call for funds corresponding to its contribution to the costs under this Decision. This contribution will be expressed in ECU and paid into an ECU bank account of the Commission. Poland will pay its contribution to the annual costs under this Decision according to the call for funds and at the latest three months after the call for funds is sent. Any delay in the payment of the contribution shall give rise to the payment of interest by Poland on the outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Monetary Co-operation Fund, for the month of the due date, for its operations in ECU, increased by 1,5 percentage points. 7. Poland will pay the supplementary costs of an administrative nature referred to in paragraphs 3, 4 and 5 from its national budget. 8. Poland shall pay 3%, 13% and 23% of the remaining cost of its participation in the programmes from its national budget of 1998, 1999 and 2000 respectively. Subject to the regular PHARE programming procedures, the remaining 97%, 87% and 77% will be paid from Poland's annual PHARE National Indicative Programmes of 1998, 1999 and 2000 - subject to the availability in 2000 of the relevant budgetary appropriations. ?7 FINANCIAL STATEMENT 1. TITLE OF OPERATION Opening of Community Programmes in the field of culture to Poland 2. BUDGET HEADING INVOLVED B7-503 - Opening of Community Programmes to the associated countries of Central Europe 3. LEGAL BASIS Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Additional Protocol to the Europe Agreement with Poland (Articles 228 and 238), providing for the opening-up of Community programmes (OJ 317 of 30. 12. 1995), entered into force on 1 March 1997, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension ("Kaleidoscope") and in particular Article 4 thereof, Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading ("Ariane") and in particular Article 4 thereof, Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage ("Raphael") and in particular Article 6 thereof, 4. DESCRIPTION OF OPERATION: 4. 1 General objective Poland's participation in the three Community programmes in the field of culture will come in addition to those Community programmes in which it already participates, e. g. Leonardo da Vinci, Socrates and Youth for Europe, and will further contribute to its preparation for accession as a key feature of a reinforced pre-accession strategy. It will also enable Poland to familiarise itself with the procedures and methods used in these Community programmes. The decision-making process for the opening-up of programmes involves a decision by the Association Council between the Union and the associated country. This decision also lays down the practical arrangements for opening up the programmes. -The Additional Protocol with Poland entered into force on 1 March 1997 and provides for Poland's participation in a wide range of areas, amongst which culture. Other Community programmes, notably in the audiovisual sector, health and social policy, SMEs, research etc, have been or will shortly be opened up to the participation of Poland. it 4. 2 Period covered and arrangements for renewal Until the end of the Community programmes concerned, i. e. 31. 12. 1998 for Kaleidoscope and Ariane, 31. 12. 2000 for Raphael, or dependent on decisions taken as regards cultural programmes and budgets after 1999. For Raphael, both the contribution from the national budget and from Phare are subject to the availability of budgetary appropriations beyond 1999. 5. CLASSIFICATION OF EXPENDITURE OR REVENUE 5. 1 Non-compulsory expenditure 5. 2 Differentiated appropriations 5. 3 Type of revenue involved: Since the first paragraph of Article 3 of the Additional Protocol stipulates that Poland itself will meet the costs resulting from its participation, it will be invited to transfer its contribution to item 6091 of the EU's budget receipts. However, as the second paragraph of Article 3 states that the Community may supplement Poland's contribution (by up to 10% of the National Indicative Programme), Poland will contribute only part from its national budget, with the remainder being charged to heading B7-503. A transfer from the relevant PHARE appropriations (article B7-500) to article B7-503 will be made upon receipt of the Polish contribution. 6. TYPE OF EXPENDITURE OR REVENUE 100% subsidy subsidy for joint financing with other sources in the public and/or private sector no provision for all or part of the Community contribution to be reimbursed ARIANE Action 1 Literary translation - Full cost of translators fees subject to national standard payment practice Translation of theatrical works - up to 3500 ECU per translator and per translation Translation of reference works - up to 100% of translation costs if commercial work - 3. 500 ECU per translator and per translation if not commercial. Iff ft Action 2 Cooperation projects - up to 25% total costs of the project and maximum 50 000 ECU (if the project includes arrangement for wider dissemination of the results an additional contribution may be granted to cover up to 50% of the costs of such measures and up to 20. 000 ECU can be granted Action 3 Further training - grants to cover travelling expenses and further training costs up to a maximum of 50. 000 ECU KALEIDOSCOPE Action 1 - may not exceed 25% of total project costs or 50 000 ECU - in cases where project includes improving professional skills or increasing cultural dissemination additional money can be given for that section - 50% or up to 20000 ECU - for projects concerned purely with training, support may cover up to 50% of the total project costs, up to a maximum of 50. 000 ECU. Action 2 - up to 25% of total costs RAPHAEL Action 1 - "Conservation, safeguarding and development of the European cultural heritage through European cooperation" - may not exceed 50% of the total costs of the project or 250. 000 ECU Action 2 - "Cooperation for the exchange of experiences and the development of techniques applied to heritage" - may not exceed 50% of the total cost of the project or 50. 000 ECU, except in certain cases for which Community contributions may be up to 150. 000 ECU or 100. 000 ECU Action 3 - "Public access to, participation in and awareness of the cultural heritage" - may not exceed 50% of the total costs of the project or 50. 000 ECU, except in certain cases for which Community contribution may be up to 150. 000 ECU Action 4 - "Cooperation with third countries and international organisations" - support for cooperation with third countries is covered by actions 1,2,3 - support for international organisations will be decided on an individual basis in accordance with Article 7(3) of the Decision. J* As far as revenue is concerned, provision for Poland's contribution to cover the cost of its participation is made under item 6091. The revenue will be allocated to the items for expenditure on the programmes concerned and, where appropriate, to the relevant items of operating expenditure. The total revenue expected is given under item 7. 4. >2f 7. FINANCIAL IMPACT 7. 1 Method of calculating total cost of operation for 1998, 1999 and 2000 financial years (link between individual costs and total cost) The calculation is based on the following preconditions: - Poland's contribution to the financing of the activities referred to in the Protocol is calculated according to the principle that the country bears the cost of participation itself. Heading 6091 has been created in the statement of budget revenue for that purpose; - the Community may decide on a case-by-case basis to pay a supplement to the Poland's contribution. The supplement may be in the form of a contribution under the national PHARE programme. Based on the Additional Protocol with Poland, the financial and budgetary arrangements for the three programmes concerned are as follows: the costs have been calculated on the basis of various parameters inherent in the three programmes, i. e. GDP per capita as weighted with PPP (purchasing power parities). The cost of Poland's participation in Kaleidoscope in 1998 will be ECU 266. 284. For Ariane the cost will be ECU 75. 649 in 1998. For Raphael the annual cost will be ECU 326. 804 in 1998, 1999 and 2000. The above-mentioned figures, from which the supplementary costs of an administrative nature amounting to 43. 749 ECU in 1998, 21. 380 ECU in 1999 and 21. 380 ECU in 2000 and to be borne exclusively by Poland have to be deducted, are divided per year and per programme as follows: Poland shall pay 3%, 13% and 23% of the cost of its participation in the programmes from its national budget of 1997, 1998 and 2000 respectively; subject to the proceedures for programming the PHARE programme, the remaining 97%, 87% and 77% will be paid from Poland's annual PHARE National Indicative Programmes of 1997, 1998 and 2000 subject to the availability in 2000 of the relevant budgetary appropriations. 7. 2 Itemised breakdown of cost in ECU Programme 1998 1999 2000 Total of which Poland Kaleidoscope 248. 864 n. a. 248. 864 7. 466 of which Phare 241. 398 Ariane Raphael 70. 700 n. a. 70. 700 2. 121 68. 579 305. 424 305. 424 305. 424 916. 272 119. 116 797. 156 n. a. n. a. Total 624. 988 305. 424 305. 424 1. 235. 836 128. 703 1. 107. 133 1* Hi 7. 3 Operational expenditure on studies, expert meetings, etc. , included in Part B: None 7. 4 Schedule for multiannual operations Amounts to be charged to item B7-503 1998 1999 2000 606. 238 265. 719 235. 176 subsequent years TOTAL 1. 107. 133 Commitment appropriations Payment appropriations'*1 1998 303. 119 1999 303. 119 132. 859,5 2000 subsequent years Total 132. 859,5 606. 238 265. 719 117. 588 117. 588 235. 176 (*) Schedule based on the method of payment currently applying to these programmes. The foreseeable annual receipts are as follows: 303. 119 435. 978,5 250. 447,5 117. 588 1. 107. 133 Item 6091 1998 1999 2000 subsequent years TOTAL Operational part Administrative part Total 18. 750 39. 705 43. 749 62. 499 21. 380 61. 085 70. 248 21. 380 91. 628 128. 703 86. 509 215. 212 8. FRAUD PREVENTION MEASURES; RESULTS OF MEASURES TAKEN All the Commission's contracts, agreements and other legal commitments provide for on-the-spot checks by the Commission and Court of Auditors. Among other things, the beneficiaries of the operations are obliged to file reports and financial statements. These are analysed from the point of view of their content and the eligibility of the expenditure in line with the objective of Community financing. The anti-fraud provisions of the basic budget headings apply to this heading too when adapted to the case of Poland. ft 9. ELEMENTS OF COST-EFFECTIVENESS ANALYSIS 9. 1. Specific and quantified objectives; target population The aim of opening up Community cultural programmes to Poland is to bring it the same benefits as the Member States of the Community already enjoy from the programmes. The essential aim of Community action in the field of culture should be to enable all European citizens to contribute to their national and regional cultural diversity whilst at the same time bringing the common cultural heritage to the fore. In the field of culture the principle aim of the Ariane programme is to promote knowledge and dissemination of and public access to the written heritage and European literature, particularly through the translation of literature, drama and reference works, support for cooperation projects on books and reading carried out in partnership and further training for professionals working in this field. Priority is also given in the programme to the less widely used languages. The specific aims are: to encourage cooperation between the Member states in the field of books and reading to support and compliment their activities in this area, by contributing to the development of their cultures while respecting national and regional diversity to promote a wider knowledge and circulation of European Literature among the citizens of the European Union by means of: - assistance for the translation of literary, theatrical and reference works, - support for the cooperation projects implemented on a partnership basis - training projects for those working in this field In the field of culture, the principal aim of the Kaleidoscope programme is to encourage artistic and cultural creation and to promote knowledge and dissemination of the culture and cultural life of the European peoples, by supporting projects with a European dimension. The specific aims are: to encourage activities involving artistic creation with a European dimension to support innovative cultural projects carried out by European partners from at least 3 different member states, which provide a genuine added value to those cultural activities which are undertaken at national and regional level to contribute to the development of the professional skills of artists and other cultural operators, in particular by supporting cultural projects, which include the improvement of professional skills as part of their organisation and by stepping up exchanges of experiences, thus facilitating greater cooperation between artists from various Member states to contribute to the mutual knowledge of European cultures by making it easier for different European audiences to have access to and participate in the culture and arts of other Member states and by facilitating inter-cultural dialogue. In the field of culture, the principal aim of the Raphael programme is to support and supplement, through cooperation, the action taken by Member States in the field of cultural heritage (moveable and immoveable heritage). The specific aims are : to encourage the conservation and restoration of aspects of the cultural heritage which are of European importance, helping to develop and promote them ; to encourage the development of transnational cooperation between institutions and/or operators in the cultural heritage field, in order to contribute to the pooling of skills and the development of best practice in the preservation of the cultural heritage; to improve access to the cultural heritage in its European dimension and encourage the active participation of the general public, in particular children, young people, the under privileged and those living in the outlying and rural areas of the Community, in the safeguarding and development of the European cultural heritage ; to encourage transnational cooperation in developing new technologies for application in the various heritage categories and disciplines and in preserving traditional cultural heritage trades and techniques ; to have account taken of the heritage dimension in other Community programmes and policies; to encourage cooperation with third countries and the relevant international organisations. 9. 2. Grounds for the operation - Need for Community financial aid In view of Poland's precarious budgetary situation, and given the priority given to participation in Community programmes in the context of Agenda 2000, assistance from PHARE as provided for in Article 3(2) of the Additional Protocol is essential. - Choice of ways and means With a contribution from Poland's national budget, supplemented by one from PHARE, Poland's participation will contribute to getting acquainted with the internal policies and proceedings of the Community in the field of culture. The integration of Polish nationals in Community networks will make a definite contribution to preparing Poland for future membership. - Main factors of uncertainty which could affect the specific results of the operation Since projects will be selected according to qualitative criteria, it will only be possible to measure the real impact on the basis of Polish entities' and citizens' capacity to respond to the calls for proposal to be launched by the Commission under the three programmes. 9. 3 Monitoring and evaluation of the operation The monitoring and evaluation procedures included in the Community's cultural programmes, will also cover operations financed for Polish beneficiaries. 10. ADMINISTRATIVE EXPENDITURE The administrative resources required will actually be mobilised following the annual Commission Decision on the allocation of resources, taking account in particular of manpower and additional amounts granted by the budgetary authority. The supplementary needs can not, in any case, prejudge the decision that the Commission will need to take concerning: the request of new posts in the framework of the APB a) b) the resources allocation 10. 1 Effect on the number of posts (in man/vears) Type of post StafT required to manage the operation Permanent posts Temporary posts duration 1998-2000 Additional resources Source Existing resources of the DG or department concerned Officials or t e m p o r a ry staff A B C Other resources (Technical assistance, Item A- 7002) ' 0,2 0,1 0,2 0,1 0 , 2 16 TOTAL 0,3 0,3 0 , 2 16 from 1 9 98 10. 2 Overall financial impact of the additional human resources Total Officials * 9 7. 2 00 Temporary staff (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 0,3 man/year x 108. 000 ECU x 3 years Other resources (Technical assistance, item A-7002) 6 4. 7 97 0,216 man/year x 100. 000 ECU x 3 years = rounddown to 64. 797 TOTAL 1 161. 997 | * By using existing resources required to manage the operation (calculation based onA-1, A-2, A-4, A-5, A-7). The expenditure of item A-7002 (technical assistance) will be met from the receipts (art. 4§2, third indent of the financial regulation) received from the Polish participation in Community programmes (see § 5. 3 of the financial statement). A* 10. 3 Increase in other administrative expenditure as a result of the operation Budget heading (No and title) Total A-701 - travel expenditure A-7030 - meetings in general A-7031 - compulsory meetings Total 1 21. 712 | (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 8. 000 1. 000 ECU x 8 missions 13. 712 Participation of 2 Polish experts in 8 meetings (857 ECU x 8 x 2) The above expenditure will be met from the receipts (article 4§2, third indent of the financial regulation) received from the Polish participation in Community Programmes (see § 5. 3 of the financial statement). Hi Proposai for a Council Decision of. concerning the Community position within the Association Council on the participation of Romania in the Community programmes in the field of culture. ^ É |O I SI CCM^) THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 128^ paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Parliament, Whereas the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Romania, of the other part, entered into force on 1 August 1996? Whereas according to Article 1 of the Additional Protocol, Romania may participate in Community framework programmes, specific programmes, projects or other actions notably in the field of culture and, pursuant to Article 2, the terms and conditions for the participation of Romania in the activities referred to in Article 1 shall be decided by the Association Council, Whereas, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope")1 and in particular Article 4 thereof, Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called "Ariane")2 and in particular Article 4 thereof, and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael")3 and in particular Article 6 thereof, provide that these programmes shall be open to the participation of associated Central European countries in accordance with the conditions set out in the Additional Protocols to the Association Agreements on participation in Community programmes. 'OJ No L 99/20 of 20. 4. 96 2 OJ No L 291/26 of 24. 10. 97 3 OJ No L 305/3 lof 08. 11. 97 HAS DECIDED AS FOLLOWS: The position to be taken by the Community within the Association Council established by the Europe Agreement between the European Communities arid their Member States, of the one part, and Romania, of the other part, concerning the participation of Romania in Community Programmes in the field of culture, is that set out in the attached draft decision of the Association Council. Done at Brussels, For the Council, X Draft Decision n°. /98 of the EC-Romania Association Council of. 1998 adopting the terms and conditions for the participation of Romania in Community Programmes in the field of culture. The ASSOCIATION COUNCIL Having regard to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Romania of the other part,1 Having regard to the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and Romania, of the other part, concerning Romania's participation in Community programmes2, and in particular Article 1 and 2 thereof, Whereas according to Article 1 of the said Additional Protocol, Romania may participate in Community framework programmes, specific programmes, projects or other Community actions notably in the field of culture, Whereas according to Article 2 of the said Additional Protocol the terms and conditions for the participation of Romania in the activities referred to in Article 1 are to be decided by the Association Council, HAS DECIDED AS FOLLOWS: Article J Romania shall participate in the European Community programmes Kaleidoscope, Ariane and Raphael according to the terms and conditions set out in Annexes I and II which shall form an integral part of this Decision. Article 2 This Decision shall apply for the duration of the Programmes. Article 3 This Decision shall enter into force on the first day of the month following its adoption. Done at The Chairman For the Association Council 1 OJN°L 357 of 31. 12. 94 2 OJN°L317of30. 12. 1995 /too ANNEX I Terms and conditions for the participation of Romania in the Programmes Kaleidoscope, Ariane and Raphael. 1. Romania shall participate in all activities of the programmes Kaleidoscope, Ariane and Raphael (hereinafter called "the Programmes") in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and timelimits laid down in Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope"), Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called "Ariane") and Decision No 2228/97/EC of the European Parliament and of the Council of 1. 3 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael"). The terms and conditions for the submission, assessment and selection of 2. applications related to eligible institutions, organisations and individuals of Romania shall be the same as those applicable to eligible institutions, organisations and individuals of the Community. 3. To ensure the Community dimension of the Programmes, transnational projects and activities proposed by Romania will be required to include a minimum number of partners from the Member States of the Community. This minimum number will be decided in the framework of the implementation of the Programmes, taking into account the nature of the various activities, the number of partners in a given project, and the number of countries participating in the Programmes. 4. Romania will pay each year a contribution to the general budget of the European Communities to cover the costs resulting from its participation in the Programmes (see Annex II). The Association Committee is entitled to adapt this contribution whenever necessary. 5. The Member States of the Community and Romania will make every effort, within the framework of the existing provisions, to facilitate the free movement and residence of all eligible persons to the Programmes moving between Romania and the Member States of the Community for the purpose of participating in activities covered by the Decision. 6. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European Community in relation to the monitoring and evaluation of the programmes pursuant to the Decisions concerning Kaleidoscope, Ariane and Raphael (Articles 8, 8 and 10 respectively), the participation of Romania in the Programmes will be continuously monitored on a partnership basis involving Romania and the Commission of the European Communities. Romania will submit the necessary reports to the Commission and take part in other specific activities set out by the Community in that context. 7. Without prejudice to the procedures referred to in Article 5 of the Decision on Kaleidoscope, Article 5 of the Decision on Ariane and Article 7 of the Decision on X AO-i Raphael, Romania will be invited to any co-ordination meetings on questions concerning the implementation of this Decision prior to the regular meetings of the Programme Committees. The Commission will inform Romania about the results of such regular meetings. The language to be used as regards the application process, contracts, reports to 8. be submitted and other administrative arrangements for the Programmes, will be one of the official languages of the Community. A. 01 ANNEX II FINANCIAL CONTRIBUTION OF ROMANIA TO KALEIDOSCOPE, ARIANE AND RAPHAEL 1. The financial contribution of Romania will cover; - financial support from the Programmes to Romanian participants, -. supplementary costs of an administrative nature related to the management of the Programmes by the Commission stemming from Romania's participation. 2. For every financial year, the aggregated amount of subsidies or any other financial support received from the Programmes by the Romanian beneficiaries will not exceed the contribution paid by Romania, after deduction of supplementary costs of an administrative nature. Should the contribution paid by Romania to the general budget of the European Communities, after deduction of the supplementary costs of an administrative nature, be higher than the aggregated amount of subsidies or other financial support received by the Romanian beneficiaries from the Programmes, the Commission will transfer the balance to the next budgetary exercise, and it will be deducted from the following year's contribution. Should such a balance be left when the Programmes come to an end, the corresponding amount will be reimbursed to Romania. 3. Kaleidoscope Romania's annual contribution will be of ECU 129. 188 from 1998. From this sum, an amount of ECU 8. 452 will cover the supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Romania's participation. 4. Ariane Romania's annual contribution will be of ECU 36. 701 from 1998. From this sum, an amount of ECU 2. 401 will cover the supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Romania's participation. 5. Raphael Romania's annual contribution will be of ECU 158. 548 from 1998. From this sum, an amount of ECU 10. 372 will cover the supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from Romania's participation. 6. The financial regulations applicable to the general budget of the Community will apply, notably to the management of the contribution of Romania. Upon entry into force of this Decision and at the beginning of each following year, the Commission will send to Romania a call for funds corresponding to its contribution to the costs under this Decision. X This contribution will be expressed in ECU and paid into an ECU bank account of the Commission. Romania will pay its contribution to the annual costs under this Decision according to the call for funds and at the latest three months after the call for funds is sent. Any delay in the payment of the contribution shall give rise to the payment of interest by Romania on the outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Monetary Co-operation Fund, for the month of the due date, for its operations in ECU, increased by 1,5 percentage points. 7. Romania will pay the supplementary costs of an administrative nature referred to in paragraphs 3, 4 and 5 from its national budget. 8. Romania will pay the remaining cost of its participation as follows: Ariane 8. 1 In 1998, ECU 17. 150 from its national budget and ECU 17. 150 from its Phare allocation. 8. 2 Kaleidoscope In 1998, ECU 60. 368 from its national budget and ECU 60. 368 from its Phare allocation. 8. 3 Raphael In 1998, ECU 59. 270 from its national budget and ECU 88. 906 from its Phare allocation. In 1999, ECU 73. 908 from its national budget and ECU 73. 908 from its Phare allocation. In 2000, ECU 88. 906 from its national budget and ECU 59. 270 from its Phare allocation. 8. 4 The Phare contribution is subject to regular Phare programming procedures. Aoli FINANCIAL STATEMENT 1. TITLE OF OPERATION Opening of Community Programmes in the field of culture to Romania 2. BUDGET HEADING INVOLVED B7-503 - Opening of Community Programmes to the associated countries of Central Europe 3. LEGAL BASIS Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Additional Protocol to the Europe Agreement with Romania (Articles 228 and 238), providing for the opening-up of Community programmes (OJ No L 317 of 30. 12. 1995), entered into force on 1 August 1996, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension ("Kaleidoscope") and in particular Article 4 thereof, Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1996 establishing a support programme in the fields of books and reading ("Ariane") and in particular Article 4 thereof, Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage ("Raphael") and in particular Article 6 thereof, 4. DESCRIPTION OF OPERATION: 4. 1 General objective Romania's participation in the three Community programmes in the field of culture will come in addition to those Community programmes in which it already participates, e. g. Leonardo da Vinci, Socrates and Youth for Europe, and will further contribute to its preparation for accession as a key feature of a reinforced pre-accession strategy. It will also enable Romania to familiarise itself with the procedures and methods used in these Community programmes. The decision-making process for the opening-up of programmes involves a decision by the Association Council between the Union and the associated country. This decision also lays down the practical arrangements for opening up the programmes. The Additional Protocol with Romania entered into force on 1 August 1996 and provides for Romania's participation in a wide range of areas, amongst which culture. Other Community programmes, notably in the audiovisual sector, health and social policy, SMEs, research etc, have been or will shortly be opened up to the participation of Romania. AO5 4. 2 Period covered and arrangements for renewal Until the end of the Community programmes concerned, i. e. 31. 12. 1998 for Kaleidoscope and Ariane, 31. 12. 2000 for Raphael, or dependent on decisions taken as regards cultural programmes and budgets after 1999. For Raphael, both the contribution from the national budget and from Phare are subject to the availability of budgetary appropriations beyond 1999. 5. CLASSIFICATION OF EXPENDITURE OR REVENUE 5. 1 Non-compulsory expenditure 5. 2 Differentiated appropriations 5. 3 Type of revenue involved: Since the first paragraph of Article 3 of the Additional Protocol stipulates that Romania itself will meet the costs resulting from its participation, it will be invited to transfer its contribution to item 6091 of the EUs budget receipts. However, as the second paragraph of Article 3 states mat the Community may supplement Romania's contribution (by up to 10% of the National Indicative Programme), Romania will contribute only part from its national budget, with the remainder being charged to heading B7-503. A transfer from the relevant PHARE appropriations (article B7-500) to article B7-503 will be made upon receipt of the Romanian contribution. 6. TYPE OF EXPENDITURE OR REVENUE 100% subsidy subsidy for joint financing with other sources in the public and/or private sector no provision for all or part of the Community contribution to be reimbursed ARIANE Action 1 Literary translation - Up to full cost of translators fees subject to national standard payment practice Translation of theatrical works - up to 3500 ECU per translator and per translation Translation of reference works - up to 100% of translation costs if commercial work - 3. 500 ECU per translator and per translation if not commercial Action 2 Cooperation and training projects - up to 25% total costs of the project and maximum 50 000 ECU Ao6 (if the project includes arrangement for wider dissemination of the results an additional contribution may be granted to cover up to 50% of the costs of such measures and up to 20. 000 ECU can be granted) Action 3 Further training - grants to cover travelling expenses and further training costs up to a maximum 50. 000 ECU KALEIDOSCOPE Action 1 - may not exceed 25% of total project costs or 50 000 ECU - in cases where project includes improving professional skills or increasing cultural dissemination additional money can be given for that section - 50% or up to 20000 ECU for projects concerned purely with training, support may cover up to 50% of the total project costs, up to a maximum of 50. 000 ECU - Action 2 - up to 25% of total costs RAPHAEL Action 1 - "Conservation, safeguarding and development of the European cultural heritage through European cooperation" - may not exceed 50% of the total costs of the project or 250. 000 ECU Action 2 - "Cooperation for the exchange of experiences and the development of techniques applied to heritage" - may not exceed 50% of the total cost of the project or 50. 000 ECU, except in certain cases for which Community contributions may be up to 150. 000 ECU or 100. 000 ECU Action 3 - "Public access to, participation in and awareness of the cultural heritage" - may not exceed 50% of the total costs ôf the project or 50. 000 ECU, except in certain cases for which Community contribution may be up to 150. 000 ECU Action 4 - "Cooperation with third countries and international organisations" - support for cooperation with third countries is covered by actions 1,2,3 - support for international organisations will be decided on an individual basis in accordance with Article 7(3) of the Decision. As far as revenue is concerned, provision for Romania's contribution to cover the cost of its participation is made under item 6091. The revenue will be allocated to the items for expenditure on the programmes concerned and, where appropriate, to the relevant items of operating expenditure. The total revenue expected is given under item 7. 4. Ao% 7. FINANCIAL IMPACT 7. 1 Method of calculating total cost of operation for 1998, 1999 and 2000 financial years (link between individual costs and total cost) The calculation is based on the following preconditions: - Romania's contribution to the financing of the activities referred to in the Protocol is calculated according to the principle that the country bears the cost of participation itself. Heading 6091 has been created in the statement of budget revenue for that purpose; - the Community may decide on a case-by-case basis to pay a supplement to the Romania's contribution. The supplement may be in the form of a contribution under the national PHARE programme. Based on the Additional Protocol with Romania, the financial and budgetary arrangements for the three programmes concerned are as follows: the costs have been calculated on the basis of various parameters inherent in the three programmes, i. e. GDP per capita as weighted with PPP (purchasing power parities). The cost of Romania's participation in Kaleidoscope in 1998 will be ECU 129. 188. For Ariane the cost will be ECU 36. 701 in 1998. For Raphael the annual cost will be ECU 158. 548 in 1998, 1999 and 2000. The above-mentioned figures, from which the supplementary costs of an administrative nature amounting to 21. 225 ECU in 1998 and 10. 372 ECU in 1999 and 2000 respectively and to be borne exclusively by Romania have to be deducted, are divided per year and per programme as follows: ECU 299. 782 of the operational costs will be covered from Romania's national budget and - subject to regular Phare programming procedures, ECU 299. 782 from the annual Phare budget for Romania. 7. 2 Itemised breakdown of cost in ECU Programme 1998 1999 2000 Total Kaleidoscope Ariane Raphael 120. 736 34. 300 148. 176 n. a. n. a. 148. 176 n. a. n. a. 148. 176 120. 736 34. 300 444. 528 of which Romania 60. 368 17. 150 222. 264 of which Phare 60. 368 17. 150 222. 264 Total 303. 212 148. 176 148. 176 599. 564 299. 782 299. 782 7. 3 Operational expenditure on studies, expert meetings, etc. , included in Part B: None 7. 4 Schedule for multiannual operations Amounts to be charged to item B7-503 1998 1999 2000 subsequent years 73. 908 59. 270 166. 424 Commitment appropriations Payment appropriations" 1998 1999 2000 subsequent years Total (*) Schedule based on the method of payment currently applying to these programmes. 29. 635 29. 635 73. 908 83. 212 83. 212 36. 954 36. 954 166. 424 73. 908 TOTAL 299. 602 83. 212 120. 166 66. 589 29. 635 299. 602 The foreseeable annual receipts are as follows: Item 6091 1998 1999 2000 subsequent years TOTAL operational costs supplementary costs of an administrative nature Total 136. 788 73. 908 88. 906 21. 225 10. 372 10. 372 299. 602 41. 969 158. 013 84. 280 99. 278 341. 571 8. FRAUD PREVENTION MEASURES; RESULTS OF MEASURES TAKEN All the Commission's contracts, agreements and other legal commitments provide for on-the-spot checks by the Commission and Court of Auditors. Among other things, the beneficiaries of the operations are obliged to file reports and financial statements. These are analysed from the point of view of their content and the eligibility of the expenditure in line with the objective of Community financing. The anti-fraud provisions of the basic budget headings apply to this heading too when adapted to the case of Romania. fa 9. ELEMENTS OF COST-EFFECTIVENESS ANALYSES 9. 1. Specific and quantified objectives; target population The aim of opening up Community cultural programmes to Romania is to bring it the same benefits as the Member States of the Community already enjoy from the programmes. The essential aim of Community action in the field of culture should be to enable all European citizens to contribute to their national and regional cultural diversity whilst at the same time bringing the common cultural heritage to the fore. In the field of culture the principle aim of the Ariane programme is to promote knowledge and dissemination of and public access to the written heritage and European literature, particularly through the translation of literature, drama and reference works, support for cooperation projects on books and reading carried out in partnership and further training for professionals working in this field. Priority is also given in the programme to the less widely used languages. The specific aims are: to encourage cooperation between the Member States in the field of books and reading to support and compliment their activities in this area, by contributing to the development of their cultures while respecting national and regional diversity to promote a wider knowledge and circulation of European Literature among the citizens of the European Union by means of: - assistance for the translation of literary, theatrical and reference works, - support for the cooperation projects implemented on a partnership basis - training projects for those working in this field In the field of culture, the principal aim of the Kaleidoscope programme is to encourage artistic and cultural creation and to promote knowledge and dissemination of the culture and cultural life of the European peoples, by supporting projects with a European dimension. The specific aims are: to encourage activities involving artistic creation with a European dimension to support innovative cultural projects carried out by European partners from at least 3 different member states, which provide a genuine added value to those cultural activities which are undertaken at national and regional level to contribute to the development of the professional skills of artists and other cultural operators, in particular by supporting cultural projects, which include the improvement of professional skills as part of their organisation and by stepping up exchanges of experiences, thus facilitating greater cooperation between artists from various Member states to contribute to the mutual knowledge of European cultures by making it easier for different European audiences to have access to and participate in the culture and arts of other Member States and by facilitating inter-cultural dialogue. In the field of culture, the principal aim of the Raphael programme is to support and supplement, through cooperation, the action taken by Member States in the field of cultural heritage (moveable and immoveable heritage). The specific aims are : to encourage the conservation and restoration of aspects of the cultural heritage which are of European importance, helping to develop and promote them ; to encourage the development of transnational cooperation between institutions and/or operators in the cultural heritage field, in order to contribute to the pooling of skills and the development of best practice in the preservation of the cultural heritage; AAP to improve access to the cultural heritage in its European dimension and encourage the active participation of the general public, in particular children, young people, the under privileged and those living in the outlying and rural areas of the Community, in the safeguarding and development of the European cultural heritage ; to encourage transnational cooperation in developing new technologies for application in the various heritage categories and disciplines and in preserving traditional cultural heritage trades and techniques ; to have account taken of the heritage dimension in other Community programmes and policies; to encourage cooperation with third countries and the relevant international organisations. » 9. 2. Grounds for the operation - Need for Community financial aid In view of Romania's precarious budgetary situation, and given the priority given to participation in Community programmes in the context of Agenda 2000, assistance from PHARE as provided for in Article 3(2) of the Additional Protocol is essential. - Choice of ways and means With a contribution from Romania's national budget, supplemented by one from PHARE, Romania's participation will contribute to getting acquainted with the internal policies and proceedings of the Community in the field of culture. The integration of Romanian nationals in Community networks will make a definite contribution to preparing Romania for future membership. - Main factors of uncertainty which could affect the specific results of the operation Since projects will be selected according to qualitative criteria, it will only be possible to measure the real impact on the basis of Romanian entities' and citizens' capacity to respond to the calls for proposal to be launched by the Commission under the three programmes. 9. 3 Monitoring and evaluation of the operation The monitoring and evaluation procedures included in the Community's cultural programmes, will also cover operations financed for Romanian beneficiaries. AU 10. ADMINISTRATIVE EXPENDITURE The administrative resources required will actually be mobilised following the annual Commission Decision on the allocation of resources, taking account in particular of manpower and additional amounts granted by the budgetary authority. The supplementary needs can not, in any case, prejudge the decision that the Commission will need to take concerning: a) b) the request of new posts in the framework of the APB the resources allocation 10. 1 Effect on the number of posts (in man/years) Type of po»t Staff required to manage the operation Permanent posts Temporary posts Officials or t e m p o r a ry staff A B C Other resources (Technical assistance, item A- 7002) TOTAL 0,2 0,1 0,3 duration Additional resources 1998- 2 0 00 Source Existing resources of the DG or department concerned 0 ,2 0 ,1 0 , 1 03 0 ,3 0 , 1 03 from 1 9 98 1 0. 2 Overall financial i m p a ct of t he h u m an r e s o u r c es Total Officials * 9 7. 2 00 Temporary staff Other r e s o u r c es (indicate budget heading) 3 0. 9 00 (in ECU) Method of c a l c u l a t i on (total c o st of t he a c t i on for t he period 1 9 9 8 - 2 0 0 0) 0 ,3 m a n / y e a rs x 1 0 8. 0 00 ECU x 3 y e a rs 0 , 1 03 m a n / y e a rs x 1 0 0. 0 00 ECU x 3 y e a rs TOTAL I 1 2 8. 1 00 | * By using existing resources required to manage the operation (calculation based on A-l, A-2, A-4, A-5, A-7). The e x p e n d i t u re of item A-7002 (technical assistance) will be m et from t he receipts (art. 4§2, third i n d e nt of t he financial regulation) received from the R o m a n i an participation in C o m m u n i ty p r o g r a m m es (see § 5. 3 of t he financial s t a t e m e n t ). X> Mi 10. 3 Increase in other administrative expenditure as a result of the operation Budget heading (No and title) Total (in ECU) Method of calculation (total cost of the action for the period 1998-2000) A-701 - travel expenditure A-7030 - meetings in general A-7031 - compulsory meetings Total • 6. 784 1. 356 ECU x 5 missions 4. 285 Participation of 1 Romanian expert in 5 meetings (857 ECU x 5) 1 1 1. 0 6 9| The above expenditure will be met from the receipts (article 4§2, third indent of the financial regulation) received from the Romanian participation in Community Programmes (see § 5. 3 of the financial statement). Proposal for a Council Decision of. °& oiSZ concerning the Community position within the Association Council on the participation of the Slovak Republic in the Community programmes in the field of culture. QCHÙ\ THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Parliament, Whereas the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Slovak Republic, of the other part, entered into force on 1 July 1996. Whereas according to Article 1 of the Additional Protocol, the Slovak Republic may participate in Community framework programmes, specific programmes, projects or other actions notably in the field of culture and, pursuant to Article 2, the terms and conditions for the participation of the Slovak Republic in the activities referred to in Article 1 shall be decided by the Association Council, Whereas, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope")1 and in particular Article 4 thereof, Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading (hereinafter called "Ariane")2 and in particular Article 4 thereof, and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael")3 and in particular Article 6 thereof, provide that these programmes shall be open to the participation of associated Central European countries in accordance with the conditions set out in the Additional Protocols to the Association Agreements on participation in Community programmes. i OJ No L 99/20 of 20. 4. 96 2 OJ No L 291/26 of 24. 10. 97 3 OJ No L 305/3 l of 08. 11. 97 HAS DECIDED AS FOLLOWS: The position to be taken by the Community within the Association Council established by the Europe Agreement between the European Communities and their Member States, of the one part, and the Slovak Republic, of the other part, concerning the participation of the Slovak Republic in Community Programmes in the field of culture, is that set out in the attached draft decision of the Association Council. Done at Brussels, For the Council, 44b Draft Decision n°. /?8 of the EC-Slovak Republic Association Council of. 1998 adopting the terms and conditions for the participation of the Slovak Republic in Community Programmes in the field of culture. The ASSOCIATION COUNCIL Having regard to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Slovak Republic of the other part,1 Having regard to the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Slovak Republic, of the other part, concerning the Slovak Republic's participation in Community programmes2, and in particular Article 1 and 2 thereof, Whereas according to Article 1 of the said Additional Protocol, the Slovak Republic may participate in Community framework programmes, specific programmes, projects or other Community actions notably in the field of culture, Whereas according to Article 2 of the said Additional Protocol the terms and conditions for the participation of the Slovak Republic in the activities referred to in Article 1 are to be decided by the Association Council, HAS DECIDED AS FOLLOWS: Article 1 The Slovak Republic shall participate in the European Community programmes Kaleidoscope, Ariane and Raphael according to the terms and conditions set out in Annexes I and II which shall form an integral part of this Decision. Article 2 This Decision shall apply for the duration of the Programmes. Article 3 This Decision shall enter into force on the first day of the month following its adoption. Done at The Chairman For the Association Council ' O J ^L 359 of 31. 12. 94 2 OJN° LI 15 of 9. 5. 1996 X 4M ANNEXI Terms and conditions for the participation of the Slovak Republic in the Programmes Kaleidoscope, Ariane and Raphael. 1. The Slovak Republic shall participate in all activities of the programmes Kaleidoscope, Ariane and Raphael (hereinafter called "the Programmes") in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and timelimits laid down in Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (hereinafter called "Kaleidoscope"), Decision No 2085/97/EC of the European Parliament and of the Council of 6 October 1997 establishing a* support programme in the fields of books and reading (hereinafter called "Ariane") and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 adopting a programme in the field of cultural heritage (hereinafter called "Raphael"). 2. The terms and conditions for the submission, assessment and selection of applications related to eligible institutions, organisations and individuals of the Slovak Republic shall be the same as those applicable to eligible institutions, organisations and individuals of the Community. 3. To ensure the Community dimension of the Programmes, transnational projects and activities proposed by the Slovak Republic will be required to include a minimum number of partners from the Member States of the Community. This minimum number will be decided in the framework of the implementation of the Programmes, taking into account the nature of the various activities, the number of partners in a given project, and the number of countries participating in the Programmes. 4. The Slovak Republic will pay each year a contribution to the general budget of the European Communities to cover the costs resulting from its participation in the Programmes (see Annex II). The Association Committee is entitled to adapt this contribution whenever necessary. 5. The Member States of the Community and the Slovak Republic will make every effort, within the framework of the existing provisions, to facilitate the free movement and residence of all eligible persons to the Programmes moving between the Slovak Republic and the Member States of the Community for the purpose of participating in activities covered by the Decision. 6. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European Community in relation to the monitoring and evaluation of the programmes pursuant to the Decisions concerning Kaleidoscope, Ariane and Raphael (Articles 8, 8 and 10 respectively), the participation of the Slovak Republic in the Programmes will be continuously monitored on a partnership basis involving the Slovak Republic and the Commission of the European Communities, the Slovak Republic will submit the necessary reports to the Commission and take part in other specific activities set out by the Community in that context. X Without prejudice to the procedures referred to in Article 5 of the Decision on 7. Kaleidoscope, Article 5 of the Decision on Ariane and Article 7 of the Decision on Raphael, the Slovak Republic will be invited to any co-ordination meetings on questions concerning the implementation of this Decision prior to the regular meetings of the Programme Committees. The Commission will inform the Slovak Republic about the results of such regular meetings. The language to be used as regards the application process, contracts, reports to 8. be submitted and other administrative arrangements for the Programmes, will be one of the official languages of the Community. X ANNEX II FINANCIAL CONTRIBUTION OF THE SLOVAK REPUBLIC TO KALEIDOSCOPE, ARIANE AND RAPHAEL 1. The financial contribution of the Slovak Republic will cover; - financial support from the Programmes to Slovak participants, - supplementary costs of an administrative nature related to the management of the Programmes by the Commission stemming from the Slovak Republic's participation. 2. For every financial year, the aggregated amount of subsidies or any other financial support received from the Programmes by the Slovak beneficiaries will not exceed the contribution paid by the Slovak Republic, after deduction of the supplementary costs of an administrative nature. Should the contribution paid by the Slovak Republic to the general budget of the European Communities, after deduction of supplementary costs of an administrative nature, be higher than the aggregated amount of subsidies or other financial support received by the Slovak beneficiaries from the Programmes, the Commission will transfer the balance to the next budgetary exercise, and it will be deducted from the following year's contribution. Should such a balance be left when the Programmes come to an end, the corresponding amount will be reimbursed to the Slovak Republic. 3. Kaleidoscope The Slovak Republic's annual contribution will be of ECU 45. 103 from 1998. From this sum, an amount of ECU 2. 951 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from the Slovak Republic's participation. 4. Ariane The Slovak Republic's annual contribution will be of ECU 12. 813 from 1998. From this sum, an amount of ECU 838 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from the Slovak Republic's participation. 5. Raphael The Slovak Republic's annual contribution will be of ECU 55. 353 from 1998. From this sum, an amount of ECU 3. 621 will cover supplementary costs of an administrative nature related to the management of the Programme by the Commission stemming from the Slovak Republic's participation. 6. The financial regulations applicable to the general budget of the Community will apply, notably to the management of the contribution of the Slovak Republic. X Upon entry into force of this Decision and at the beginning of each following year, the Commission will send to the Slovak Republic a call for funds corresponding to its contribution to the costs under this Decision. This contribution will be expressed in ECU and paid into an ECU bank account of the Commission. The Slovak Republic will pay its contribution to the annual costs under this Decision according to the call for funds and at the latest three months after the call for funds is sent. Any delay in the payment of the contribution shall give rise to the payment of interest by the Slovak Republic on the outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Monetary Co-operation Fund, for the month of the due date, for its operations in ECU; increased by 1,5 percentage points. v 7. The Slovak Republic will pay the supplementary costs of an administrative nature referred to in paragraphs 3, 4 and 5 from its national budget. 8. For the year 1998, the Slovak Republic will pay 50% of the remaining cost of its participation in Kaleidoscope, Ariane and Raphael from its national budget, and 50% from its Phare national programme, subject to regular Phare programming procedures. For the year 1999, the Slovak Republic will pay 50% of the remaining cost of its participation in Raphael from its national budget, and 50% from its Phare national programme, subject to regular Phare programming procedures. For the year 2000, for the Slovak Republic's participation in Raphael, the same breakdown will prevail as for 1999, subject to the availability of the relevant budgetary appropriations in the Community and in the Slovak Republic. A to FINANCIAL STATEMENT 1. TITLE OF OPERATION Opening of Community Programmes in the field of culture to the Slovak Republic 2. BUDGET HEADING INVOLVED B7-503 - Opening of Community Programmes to the associated countries of Central Europe 3. LEGAL BASIS Treaty establishing the European Community, and in particular Article 128, paragraph 3, in conjunction with Article 228, paragraph 3, 1st alinéa thereof. Additional Protocol to the Europe Agreement with the Slovak Republic (Articles 228 and 238), providing for the opening-up of Community programmes (OJ No L 115 of 9. 5. 1996), entered into force on 1 July 1996, Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension ("Kaleidoscope") and in particular Article 4 thereof, Decision No 2085 /97/EC of the European Parliament and of the Council of 6 October 1997 establishing a support programme in the fields of books and reading ("Ariane") and in particular Article 4 thereof, Decision No 2228/97/EC of the European Parliament and of the Council of 13 Octber 1997 adopting a programme in the field of cultural heritage ("Raphael") and in particular Article 6 thereof, 4. DESCRIPTION OF OPERATION: 4. 1 General objective The Slovak Republic's participation in the three Community programmes in the field of culture will come in addition to those Community programmes in which it already participates, e. g. Leonardo da Vinci, Socrates and Youth for Europe, and will further contribute to its preparation for accession as a key feature of a reinforced pre-accession strategy. It will also enable the Slovak Republic to familiarise itself with the procedures and methods used in these Community programmes. The decision-making process for the opening-up of programmes involves a decision by the Association Council between the Union and the associated country. This decision also lays down the practical arrangements for opening up the programmes. The Additional Protocol with the Slovak Republic entered into force on 1 July 1996 and provides for the Slovak Republic's participation in a wide range of areas, amongst which culture. Xa AU Other Community programmes, notably in the audiovisual sector, health and social policy, SMEs, research etc, have been or will shortly be opened up to the participation of the Slovak Republic. 4. 2 Period covered and arrangements for renewal Until the end of the Community programmes concerned, i. e. 31. 12. 1998 for Kaleidoscope and Ariane, 31. 12. 2000 for Raphael, or dependent on decisions taken as regards cultural programmes and budgets after 1999. For Raphael, both the contribution from the national budget and from Phare are subject to the availability of budgetary appropriations beyond 1999. 5. CLASSIFICATION OF EXPENDITURE OR REVENUE 5. 1 Non-compulsory expenditure 5. 2 Differentiated appropriations 5. 3 Type of revenue involved: Since the first paragraph of Article 3 of the Additional Protocol stipulates that the Slovak Republic itself will meet the costs resulting from its participation, it will be invited to transfer its contribution to item 6091 of the EU's budget receipts. However, as the second paragraph of Article 3 states that the Community may supplement the Slovak Republic's contribution (by up to 10% of the National Indicative Programme), the Slovak Republic will contribute part from its national budget, with the remainder being charged to heading B7-503. A transfer from the relevant PHARE appropriations (article B7-500) to article B7-503 will be made upon receipt of the Slovak Republic's contribution. 6. TYPE OF EXPENDITURE OR REVENUE 100% subsidy subsidy for joint financing with other sources in the public and/or private sector no provision for all or part of the Community contribution to be reimbursed ARIANE Action 1 Literary translation - Up to full cost of translators fees subject to national standard payment practice Translation of theatrical works - 3. 500 ECU per translator and per translation Translation of reference works - up to 100% of translation costs if commercial work - 3. 500 ECU per translator and per translation if not commercial Action 2 Cooperation projects - up to 25% of total costs of the project and maximum 50. 000 ECU m - (if the project includes arrangement for wider dissemination of the results an additional contribution may be granted to cover up to 50% of the costs of such measures and up to 20. 000 ECU can be granted) Action 3 Further training - grants to cover travelling expenses and further training costs up to a maximum of 50. 000 ECU KALEIDOSCOPE Action 1 - may not exceed 25% of total project costs or 50. 000 ECU - in cases where project includes improving professional skills or increasing cultural dissemination additional money can be given for that section - 50% or up to 20. 000 ECU for projects concerned purely with training, support may cover up to 50% of the total project costs, up to a maximum of 50. 000 ECU - Action 2 - up to 25% of total costs RAPHAEL Action 1 - "Conservation, safeguarding and development of the European cultural heritage through European cooperation" - may not exceed 50% of the total costs of the project or 250. 000 ECU Action 2 - "Cooperation for the exchange of experiences and the development of techniques applied to heritage" - may not exceed 50% of the total cost of the project or 50. 000 ECU, except in certain cases for which Community contributions may be up to 150. 000 ECU or 100. 000 ECU Action 3 - "Public access to, participation in and awareness of the cultural heritage" - may not exceed 50% of the total costs of the project or 50. 000 ECU, except in certain cases for which Community contribution may be up to 150. 000 ECU Action 4 - "Cooperation with third countries and international organisations" - support for cooperation with third countries is covered by actions 1,2,3 - support for international organisations will be decided on an individual basis in accordance with Article 7(3) of the Decision. As far as revenue is concerned, provision for the Slovak Republic's contribution to cover the cost of its participation is made under item 6091. The revenue will be allocated to the items for expenditure on the programmes concerned and, where appropriate, to the relevant items of operating expenditure. The total revenue expected is given under item 7. 4. 7. FINANCIAL IMPACT 7. 1 Method of calculating total cost of operation for 1998, 1999 and 2000 financial years (link between individual costs and total cost) The calculation is based on the following preconditions: - - the Slovak Republic's contribution to the financing of the activities referred to in the Protocol is calculated according to the principle that the country bears the cost of participation itself. Heading 6091 has been created in the statement of budget revenue for that purpose; the Community may decide on a case-by-case basis to pay a supplement to the the Slovak Republic's contribution. The supplement may be in the form of a contribution under the national PHARE programme. Based on the Additional Protocol with the Slovak Republic, the financial and budgetary arrangements for the three programmes concerned are as follows: the costs have been calculated on the basis of various parameters inherent in the three programmes, i. e. GDP per capita as weighted with PPP (purchasing power parities). The cost of the Slovak Republic's participation in Kaleidoscope will be ECU 45. 103 in 1998. For Ariane the cost will be ECU 12. 813 in 1998. For Raphael the annual cost will be ECU 55. 353 in 1998, 1999 and 2000. The above-mentioned figures, from which the supplementary administrative costs, amounting to 7410 ECU in 1998 and 3. 621 ECU in 1999 and 2000 respectively, and to be borne exclusively by the Slovak Republic, have to be deducted, are divided per year and per programme as follows: the Slovak Republic shall pay 50% of the costs of its participation in the programmes from its national budget of 1998, 1999 and 2000 repectively; subject to the proceedures for programming the programme, the remaining 50% will be paid from the Slovak Republic's annual PHARE National Indicative Programmes of 1998, 1999 and 2000. 7. 2 Itemised breakdown of cost in ecu Programme 1998 1999 2000 Total in ECU of which the Slovak Republic of which Phare Kaleidoscope Ariane Raphael 42. 152 11. 975 51. 732 n. a. n. a. 51. 732 n. a. n. a. 51. 732 42. 152 11. 975 155. 196 21. 076 5. 987,5 77. 598 21. 076 5. 987,5 77. 598 Total 105. 859 51. 732 51. 732 209. 323 104. 661,5 104. 661,5 7. 3 Operational expenditure on studies, expert meetings, etc. , included in Part B: None 7. 4 Schedule for multiannual operations 12i{ Amounts to be charged to item B7-503 1998 1999 2000 subsequent years 25. 866 25. 866 52. 929,5 Commitment appropriations Payment appropriations^ 1998 1999 2000 subsequent years Total (*) Schedule based on the method of payment currently applying to these programmes. 12. 933 12. 933 25. 866 26. 464,75 26. 464,75 12. 933 12. 933 52. 929,5 25. 866 TOTAL 104. 661,5 26. 464,75 39. 397,75 25. 866 12. 933 104. 661,5 The foreseeable annual receipts are as follows: Item 6091 1998 1999 2000 52. 929,5 25. 866 25. 866 7. 410 3. 621 3. 621 subsequent years TOTAL 104. 661,5 14. 652 operational costs supplementary costs of an administrative nature Total 60. 339,5 29. 487 29. 487 119. 313,5 8. FRAUD PREVENTION MEASURES; RESULTS OF MEASURES TAKEN All the Commission's contracts, agreements and other legal commitments provide for on-the-spot checks by the Commission and Court of Auditors. Among other things, the beneficiaries of the operations are obliged to file reports and financial statements. These are analysed from the point of view of their content and the eligibility of the expenditure in line with the objective of Community financing. The anti-fraud provisions of the basic budget headings apply to this heading too when adapted to the case of the Slovak Republic. 415 9. ELEMENTS OF COST-EFFECTIVENESS ANALYSIS 9. 1. Specific and quantified objectives; target population The aim of opening up Community cultural programmes to the Slovak Republic is to bring it the same benefits as the Member States of the Community already enjoy from the programmes. The essential aim of Community action in the field of culture should be to enable all European citizens to contribute to their national and regional cultural diversity whilst at the same time bringing the common cultural heritage to the fore. In the field of culture the principle aim of the Ariane programme is to promote knowledge and dissemination of and public access to the written heritage and European literature, particularly through the translation of literature, drama and reference works, support for cooperation projects on books and reading carried out in partnership and further training for professionals working in this field. Priority is also given in the programme to the less widely used languages. The specific aims are: to encourage cooperation between the Member states in the field of books and reading to support and compliment their activities in this area, by contributing to the development of their cultures while respecting national and regional diversity- to promote a wider knowledge and circulation of European Literature among the citizens of the European Union by means of: - assistance for the translation of literary, theatrical and reference works, - support for the cooperation projects implemented on a partnership basis - training projects for those working in this field In the field of culture, the principal aim of the Kaleidoscope programme is to encourage artistic and cultural creation and to promote knowledge and dissemination of the culture and cultural life of the European peoples, by supporting projects with a European dimension. The specific aims are: to encourage activities involving artistic creation with a European dimension to support innovative cultural projects carried out by European partners from at least 3 different member states, which provide a genuine added value to those cultural activities which are undertaken at national and regional level to contribute to the development of the professional skills of artists and other cultural operators, in particular by supporting cultural projects, which include the improvement of professional skills as part of their organisation and by stepping up exchanges of experiences, thus facilitating greater cooperation between artists from various Member states to contribute to the mutual knowledge of European cultures by making it easier for different European audiences to have access to and participate in the culture and arts of other Member states and by facilitating inter-cultural dialogue. In the field of culture, the principal aim of the Raphael programme is to support and supplement, through cooperation, the action taken by Member States in the field of cultural heritage (moveable and immoveable heritage). The specific aims are : to encourage the conservation and restoration of aspects of the cultural heritage which are of European importance, helping to develop and promote them ; to encourage the development of transnational cooperation between institutions and/or operators in the cultural heritage field, in order to contribute to the pooling of skills and the development of best practice in the preservation of the cultural heritage; X 416- to improve access to the cultural heritage in its European dimension and encourage the active participation of the general public, in particular children, young people, the under privileged and those living in the outlying and rural areas of the Community, in the safeguarding and development of the European cultural heritage ; to encourage transnational cooperation in developing new technologies for application in the various heritage categories and disciplines and in preserving traditional cultural heritage trades and techniques ; to have account taken of the heritage dimension in other Community programmes and policies; to encourage cooperation with third countries and the relevant international organisations. 9. 2. Grounds for the operation - Need for Community financial aid In view of the Slovak Republic's precarious budgetary situation, and given the priority given to participation in Community programmes in the context of Agenda 2000, assistance from PHARE as provided for in Article 3(2) of the Additional Protocol is essential. - Choice of ways and means With a contribution from the Slovak Republic's national budget, supplemented by one from PHARE, the Slovak Republic's participation will contribute to getting acquainted with the internal policies and proceedings of the Community in the field of culture. The integration of Slovak nationals in Community networks will make a definite contribution to preparing the Slovak Republic for future membership. - Main factors of uncertainty which could affect the specific results of the operation Since projects will be selected according to qualitative criteria, it will only be possible to measure the real impact on the basis of Slovak entities' and citizens' capacity to respond to the calls for proposal to be launched by the Commission under the three programmes. 9. 3 Monitoring and evaluation of the operation The monitoring and evaluation procedures included in the Community's cultural programmes, will also cover operations financed for Slovak beneficiaries. to 10. ADMINISTRATIVE EXPENDITURE The administrative resources required will actually be mobilised following the annual Commission Decision on the allocation of resources, taking account in particular of manpower and additional amounts granted by the budgetary authority. The supplementary needs can not, in any case, prejudge the decision that the Commission will need to take concerning: a) b) the request of new posts in the framework of the APB the resources allocation 10. 1 Effect on the number of posts (in man/years) Type of post Staff required to manage the - operation Permanent posts Temporary posts duration Additional resources 1998- 20O0 Source Existing resources of the DG or department concerned Officials or t e m p o r a ry staff A B C Other resources (Technical assistance, item A- 7002) TOTAL 0,1 0 , 05 0 ,1 0 , 05 0 , 0 25 0 , 15 0 , 15 0 , 0 25 from 1 9 98 10. 2 Overall financial impact of the human resources Total Officials * 4 8. 6 00 Temporary staff (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 0,15 man/year x 108. 000 ECU x 3 years Other resources (Technical assistance, item A-7002) 7. 500 0,025 man/year x 100. 000 ECU x 3 years TOTAL 1 56. 100 | * By using existing resources required to manage the operation (calculation based on A-l, A-2, A-4, A-5, A-7). The expenditure of item A-7002 (technical assistance) will be met from the receipts (art. 4§2, third indent of the financial regulation) received from the Slovak participation in Community programmes (see § 5. 3 of the financial statement). 10. 3 Increase in other administrative expenditure as a result of the operation Budget heading (No and title) Total A-701 -travel expenditure A-7030 - meetings in general A-7031 - compulsory meetings Total | 7. 152 | (in ECU) Method of calculation (total cost of the action for the period 1998-2000) 2. 862 954 ECU x 3 missions 4. 290 participation of 1 Slovak expert in 5 meetings (857 ECU x 5 = roundup to 4. 290 ECU) The above expenditure will be met from the receipts (article 4§2, third indent of the financial regulation) received from the Slovak participation in Community Programmes (see § 5. 3 of the financial statement). ISSN 0254-1475 COM(98) 239 final DOCUMENTS EN 16 11 Catalogue number : CB-CO-98-258-EN-C ISBN 92-78-35207-1 Office for Official Publications of the European Communities L-2985 Luxembourg l£> /['bo