Additional Protocol To the Agreement establishing an Association between the European Economic Community and the Republic of Cyprus
15. 7. 1999 EN Official Journal of the European Communities L 180/37 To the Agreement establishing an Association between the European Economic Community and the Republic of Cyprus ADDITIONAL PROTOCOL THE EUROPEAN COMMUNITY, hereinafter referred to as ‘the Community', of the one part, and THE REPUBLIC OF CYPRUS, hereinafter referred to as ‘Cyprus', of the other part, WHEREAS the Agreement establishing an association between the European Economic Community and the Republic of Cyprus, hereinafter referred to as the ‘Association Agreement', has entered into force on 1 June 1973; WHEREAS a Protocol on financial and technical co-operation between the Community, of the one part, and Cyprus, of the other part was signed on 30 October 1995; WHEREAS the objectives of the Protocol referred to in Article 1 thereof includes the provision that Cyprus is to be facilitated in its transition efforts with a view to accession to the European Union; WHEREAS Article 3(2) of the Protocol provides that priority shall be given to projects and operations having inter alia the aim of promoting participation by Cyprus in Community framework programmes and in the field of science and technology, the creation or strengthening of links between training and research establishments in Cyprus and the European Union; WHEREAS in the Resolution of the Association Council set up by the Association Agreement dated 12th June 1995, it was reiterated that in the context of the preparation of Cyprus for entry into the European Union a specific strategy will comprise provisions and arrangements concerning inter alia participation by Cyprus in Community programmes open to the Member States and/or partner countries which have applied for accession; WHEREAS the European Council at its meeting in Luxembourg on 12 and 13 December 1997 calls for the opening of certain Community programmes (such as in the field of research) to the candidate countries, as a way of familiarising themselves with the policies and working methods of the Union, each candidate country being expected to make a steadily increasing financial contribution of its own; WHEREAS the conclusions of the aforementioned Council also call for the participation of the candidate countries, as observers and for the points which concern them, in the committees assisting the Commission in the implementation of the programmes to which they contribute financially; WHEREAS, by Decision No 182/1999/EC, the European Parliament and the Council of the European Union adopted the fifth framework programme of the European Community for research and technological development and demonstration activities (1998 to 2002), hereinafter called ‘the fifth framework programme'; WHEREAS; without prejudice to the relevant provisions of the Treaty instituting the European Community, this Protocol and any activities entered into under it will in no way affect the powers vested in the Member States to undertake bilateral activities with Cyprus in the field of science, technology, research and development, and to conclude, where appropriate, agreements to that end, HAVE AGREED AS FOLLOWS: Article 1 Article 2 Research entities established in Cyprus, 1. in accordance with the laws of Cyprus, may participate in all the specific programmes of the fifth framework programme. Cypriot scien- tists or research entities may participate in the activities of the Joint Research Centre, to the extent that such activities are not covered by the first sentence. 2. Research entities established in the Community may participate in research programmes and projects in Cyprus in themes equivalent to those of the programmes of the fifth framework programme. 3. ‘Research entities' as referred to in this Protocol, shall include inter alia universities, organisations engaged in research activities, industrial companies, including small and medium- sized enterprises, or natural persons. Cooperation may take the following forms: 1. Participation of research entities established in Cyprus in the implementation of all specific programmes adopted under the fifth framework programme, in accordance with the terms and conditions laid down in the ‘rules for the participation of undertakings, research centres and univer- sities and for the dissemination of research results for the implementation of the fifth framework programme of the European Community (1998-2002)'. 2. Financial contribution by Cyprus to the budgets of the programmes adopted for the implementation of the fifth framework programme on the basis of the ratio of the gross domestic product (GDP) of Cyprus to the sum of the GDPs of the Member States of the European Union and that of Cyprus. L 180/38 EN Official Journal of the European Communities 15. 7. 1999 3. Participation of research entities established in the Community in Cypriot research projects and rights to their results, in accordance with the laws of Cyprus in every case, and shall require the joint participation of at least one Cypriot research entity. Research entities established in the research projects Community participating in Cypriot within research and development programmes shall cover their own costs, including their relative share of the project’s general management and administrative costs. 4. Timely provision of information concerning the imple- mentation of RTD programmes and the Community, and concerning the results of work undertaken within the framework of cooperation. in Cyprus 5. Cooperation may be adapted and developed at any time by mutual agreement between the Parties. Article 3 1. Research entities established in Cyprus participating in Community research programmes, shall, as regards ownership, exploitation and dissemination of information and intellectual property arising from such participation, have the same rights and obligations as those of research entities established in the Community, subject to the provisions of Annex A. 2. Research entities established in the Community, taking part in Cypriot research projects within research and develop- ment programmes, shall, as regards ownership, exploitation information and intellectual property and dissemination of arising from such participation, have the same rights and obli- gations as those of Cypriot research entities in the project in question. amount available each year in the general budget of the Euro- pean Communities for commitment appropriations to meet the Commission’s financial obligations stemming from work to be carried out in the forms necessary for the implementation, management and operation of these programmes. 2. The proportionality factor governing the contribution of Cyprus shall be obtained by establishing the ratio between the GDP of Cyprus, at market prices, and the sum of the GDPs, at market prices, of the Member States of the European Union and Cyprus. This ratio shall be calculated on the basis of the latest statistical data from the Statistical Office of the European Communities (Eurostat) pertaining on the same year, available at the time of publication of the preliminary draft budget of the European Communities. 3. In order to facilitate its participation in the specific programmes, the contribution of Cyprus will be implemented as follows: 1999: contribution according to the proportionality factor fixed in accordance with paragraph 2, multiplied by 0,4. 2000: contribution according to the proportionality factor fixed in accordance with paragraph 2, multiplied by 0,6. 2001: contribution according to the proportionality factor fixed in accordance with paragraph 2, multiplied by 0,8. 2002: contribution according to the proportionality factor fixed in accordance with paragraph 2. Article 4 4. The rules for financial participation by the Community are set out in Annex IV of Decision No 182/1999/EC of the European Parliament and of the Council. A joint committee shall be established under this Protocol, to be called ‘EC-Cyprus Research Committee', whose functions shall include: — reviewing, evaluating and discussing measures to ensure the implementation of this Protocol, — examining any measure of a nature to improve and develop cooperation. The committee, which shall be composed of representatives of the Commission and of Cyprus, shall adopt its rules of procedure. It shall meet at the request of any of the Parties and at least once a year. The rules governing the financial contribution of Cyprus 5. are set out in Annex B. Article 6 1. Without prejudice to the provisions of Article 3, research entities established in Cyprus participating in the fifth frame- work programme shall have the same contractual rights and obligations as entities established in the Community, taking the Community and into account Cyprus. interests of the mutual Article 5 1. The financial contribution of Cyprus deriving from participation in the implementation of the specific programmes shall be established in proportion to, and in addition to, the 2. For Cypriot research entities, the terms and conditions applicable for the submission and evaluation of proposals and those for the granting and conclusion of contracts under Community programmes shall be the same as those applicable for contracts concluded under the same programmes with research entities in the Community, taking into account the mutual interests of the Community and Cyprus. 15. 7. 1999 EN Official Journal of the European Communities L 180/39 Cypriot experts shall be taken into consideration, along- 3. side Community experts, in the selection of evaluators or experts under the Community’s RTD programmes and as members of the advisory groups and other consultative bodies which assist the Commission in the implementation of the fifth framework programme. 4. Without prejudice to the provisions of Article 3, research entities established in the Community participating in research projects within research and development programmes shall have the same contractual rights and obligations as Cypriot entities, the Community and Cyprus. taking into account interests of the mutual Financial contractual Regulations, 5. A Cypriot research entity may be coordinator of a project under the same terms and conditions applicable to entities established in the Community. In conformity with the Commu- nity’s arrangements concluded with, or by, Cypriot research entities shall provide for controls and audits to be carried out by, or under the authority of, the Commission and the Court of Auditors. Finan- cial audits may be carried out with the purpose of controlling such entities’ income and expenditures, related to the contrac- tual obligations towards the Community. In a spirit of coopera- tion and mutual interest, the relevant Cypriot authorities shall provide any reasonable and feasible assistance as may be neces- sary or helpful under the circumstances to perform such controls and audits. 6. For research entities from the Community, the terms and conditions applicable for the submission and evaluation of the granting and conclusion of proposals and those for contracts for projects within Cypriot programmes shall be equivalent to those applicable for contracts concluded under the same research and development programmes with research entities in Cyprus, taking into account the mutual interests of the Community and Cyprus. Article 8 Cypriot representatives will, 1. the points which concerns them, participate as observers in the programme committees of the fifth framework programme. These commit- tees shall moreover meet without the presence of Cypriot representatives at the time of voting. Cyprus will be informed. for 2. Participation as referred to in paragraph 1 shall take the same form, including procedures for receipt of information and documentation, as that applicable to participants from Member States. Article 9 This Protocol is hereby concluded for the duration of the 1. fifth framework programme. 2. Subject to paragraph 1, either of the Parties may termi- nate this Protocol at any time upon twelve months’ notice in writing. Projects and activities in progress at the time of termination and/or expiry of this Protocol shall continue until their completion under the conditions laid down in this Protocol. Should the Community decide to revise one or more 3. Community programmes, this Protocol may be terminated under mutually agreed conditions. Cyprus shall be notified of the exact content of the revised programs within one week of their adoption by the Community. The Parties shall notify each other, within one month after the adoption of the Community decision, of any intention to terminate this Protocol. 4. Where the Community adopts a new multi-annual frame- work programme for research, technological development and demonstration activities, this Protocol may be renegotiated or renewed under mutually agreed conditions. Article 7 Article 10 1. Each Party undertakes, in accordance with its own rules and regulations, to facilitate the movement and residence of and in the research workers participating, Community, in the activities covered by this Protocol and to facilitate cross border movement of goods intended for use in such activities. in Cyprus This Protocol shall enter into force on the date on which the Parties have notified each other of the procedures necessary for that purpose. the completion of Article 11 2. Cooperation under this Protocol shall be exempt from Cypriot indirect taxes, customs duties, prohibitions and restric- tions on imports and exports in respect of goods and services intended for use under such cooperation. including Annexes A and B thereto form an This Protocol integral part of the Agreement establishing an Association between the European Economic Community and the Republic of Cyprus. L 180/40 EN Official Journal of the European Communities 15. 7. 1999 This Protocol shall be drawn up in duplicate in the Danish, Dutch, English, Finnish, French, German, Italian, Portuguese, Spanish, Swedish and Greek languages, each of these texts being equally authentic. Article 12 Done at Brussels, 20 May 1999. For the European Community For the Republic of Cyprus 15. 7. 1999 EN Official Journal of the European Communities L 180/41 ANNEX A PRINCIPLES ON THE ALLOCATION OF INTELLECTUAL PROPERTY RIGHTS Rights to intellectual property (IP) created or furnished under the Protocol shall be allocated as provided in this Annex. I. Application This Annex is applicable to joint research undertaken pursuant to this Protocol, except as otherwise specifically agreed by the Parties. II. Ownership, allocation and exercise of rights 1. For purposes of this Protocol ‘intellectual property' shall have the meaning given in Article 2 of the Convention establishing the World Intellectual Property Organisation, done at Stockholm on 14 July 1967. 2. This Annex deals with the allocation of rights, interests and royalties of the Parties and their Participants. Each Party and its participants shall ensure that the other Party and its participants may obtain the rights to IP allocated to it in accordance with this Annex. This Annex does not otherwise alter or prejudice the allocation of rights, interests and royalties between a Party and its nationals or participants, which shall be determined by the laws and practices applicable to each party. 3. The following principles shall apply and be provided for in the contractual arrangements: (a) Adequate protection of IP. The Parties, their agencies and/or their participants, as appropriate, shall ensure that they notify one another within a reasonable time of the creation of any IP arising under this Protocol or implementing arrangements and that they seek protection for such intellectual property in a timely fashion. (b) Taking account of the contributions of the Parties or their participants in determining the rights and interests of the Parties and participants. (c) Effective exploitation of results. (d) Non-discriminatory treatment of participants from the other party as compared with the treatment given to its own participants. (e) Protection of business-confidential information. 4. The participants shall jointly develop a Technology Management Plan (TMP) in respect of the ownership and use, including publication, of information and IP to be created in the course of joint research. The indicative features of a TMP are contained in the Appendix to this Protocol. The TMP shall be approved by the responsible funding agency or department of the Party involved in financing the research, before the conclusion of the specific research and development cooperation contract to which it is attached. The TMPs shall be developed taking into account the aims of the joint research, the relative financial or other contributions of the Parties or participants, the advantages and disadvantages of licensing by territory or for fields of use, the transfer of export-controlled data, goods or services, requirements imposed by the applicable laws including those of the Parties concerning IP rights and other factors deemed appropriate by the participants. The rights and obligations concerning the research generated by visiting researchers in respect of IP shall also be dealt with in the TMPs. 5. Subject to the specific provisions of the Parties concerning IP rights, information or IP created in the course of joint research and not addressed in the TMP shall be allocated, with the approval of the Parties, according to the principles set out in the TMP. In case of disagreement, such information or IP shall be owned jointly by all the participants involved in the joint research from which the information or IP results. Each participant to whom this provision applies shall have the right to use such information or IP for his own commercial exploitation with no geographical limitation. 6. Each Party shall ensure that the other Party and its participants may have the rights to IP allocated to them in accordance with these principles. L 180/42 EN Official Journal of the European Communities 15. 7. 1999 7. While maintaining the conditions of competition in areas affected by the Protocol, each Party shall endeavour to ensure that rights acquired pursuant to this Protocol and arrangements made under it are exercised in such a way as to encourage, in particular, (i) the dissemination and use of information created, disclosed or otherwise made available, under the Protocol, and (ii) the adoption and implementation of international standards. 8. Termination or expiry of this Protocol shall not affect rights or obligations under this Annex. III. International conventions IP belonging to the Parties or to their participants shall be accorded treatment consistent with the relevant international Conventions that are applicable to the Parties including the TRIPS Agreement (Agreement on Trade Related Aspects of Intellectual Property Rights administered by the World Trade Organisation) as well as the Berne Convention (Paris Act 1971 ) and the Paris Convention (Stockholm Act 1967). IV. Scientific literary works Without prejudice to Section V, and unless otherwise agreed in the TMP, publication of results of research shall be made jointly by the parties or participants to that joint research. Subject to the foregoing general rule, the following procedures shall apply: 1. In the case of publication by a Party or public bodies of that Party of scientific and technical journals, articles, reports, books, including video and software arising from joint research pursuant to this Protocol, the other Party shall be entitled to a world-wide, non-exclusive, irrevocable, royalty-free licence to translate, reproduce, adapt, transmit and publicly distribute such works. 2. The Parties shall ensure that literary works of a scientific character arising from joint research pursuant to this Protocol and published by independent publishers are disseminated as widely as possible. 3. All copies of a copyright work to be publicly distributed and prepared under this provision shall indicate the names of the author(s) of the work unless an author explicitly declines to be named. They shall also bear a clearly visible acknowledgement of the cooperative support of the Parties. V. Undisclosed Information A. Documentary undisclosed information 1. Each Party, its agencies or its participants, as appropriate, shall identify at the earliest possible moment and preferably in the TMP the information that they wish to remain undisclosed, taking into account, inter alia, the following criteria: (a) confidentiality of the information in the sense that it is not, as a body or in the precise configuration or assembly of its components, generally known among or readily accessible by lawful means to experts in the field; (b) the actual or potential commercial value of the information by virtue of its confidentiality; (c) previous protection of the information in the sense that it has been subject to steps that were reasonable under the circumstances by the person lawfully in control, to maintain its confidentiality. The Parties, their agencies and their participants, as appropriate, may in certain cases agree that, unless otherwise indicated, parts or all of the information provided, exchanged or created in the course of joint research may not be disclosed. 2. Each Party shall ensure that it and its participants clearly identify undisclosed information, for example by means of an appropriate marking or restrictive legend. This also applies to any reproduction of the said information, in whole or in part. A Party and a participant receiving undisclosed information shall respect the privileged nature thereof. Such respect shall automatically terminate when this information is disclosed by the owner and enters the public domain. 15. 7. 1999 EN Official Journal of the European Communities L 180/43 3. Undisclosed information communicated under this Protocol may be disseminated by the receiving Party or its organisation to persons within or employed by the receiving Party or organisation authorised for the specific purposes of the joint research under way, provided that any undisclosed information so disseminated is pursuant to an agreement of confidentiality and readily recognisable as such, as set out above. 4. With the prior written consent of the Party providing undisclosed information, the receiving Party may disseminate such undisclosed information more widely than otherwise permitted in paragraph 3 above. The Parties shall cooperate in developing procedures for requesting and obtaining prior written consent for such wider dissemination, and each Party will grant such approval to the extent permitted by its domestic policies, regulations and laws. B. Non-documentary undisclosed information Non-documentary undisclosed or other confidential information provided in seminars and other meetings arranged under this Protocol, or information arising from the attachment of staff, use of facilities, or joint projects, shall be treated by the Parties or their participants according to the principles specified for documentary information in the Protocol; this is on the understanding, however, that the recipient of such undisclosed or other confidential or privileged information was made aware of the confidential character of the information communi- cated at the time such communication was made. C. Control Each Party shall endeavour to ensure that undisclosed information received by it under this Protocol is controlled as provided herein. If one of the Parties becomes aware that it will be, or may be reasonably expected to become, unable to meet the non-dissemination provisions of sections A and B, it shall immediately inform the other Party. The Parties shall thereafter consult to define an appropriate course of action. Appendix to ANNEX A Indicative features of a TMP The TMP is a specific agreement to be concluded between the participants on the implementation of joint research and the respective rights and obligations of the participants. With respect to IP, the TMP will normally deal with, among other things, ownership, protection, user rights for research and development purposes, exploitation and dissemination, including arrangements for joint publication, the rights and obligations of visiting researchers and dispute settlement procedures. The TMP may also deal with foreground and background information, licensing and deliverables. L 180/44 EN Official Journal of the European Communities 15. 7. 1999 RULES GOVERNING THE FINANCIAL CONTRIBUTION OF CYPRUS REFERRED TO IN ARTICLE 5 OF THIS PROTOCOL ANNEX B 1. Determination of the financial participation 1. 1. The Commission of the European Communities shall communicate to Cyprus, and shall inform the sub-committee referred to in Article 4 of this Protocol of such communication, as soon as possible, and at the latest on 1 September, of each financial year the following information, together with relevant background material: (a) the amounts in commitment appropriations, in the statement of expenditure of the preliminary draft budget of the European Communities corresponding to the fifth framework programme; (b) the estimated amount of the contributions derived from the preliminary draft budget, corresponding to the participation of Cyprus in the fifth framework programme. Nonetheless, ponding indicative figures at the latest on 30 May of each year. in order to facilitate internal budgetary procedures, the Commission services shall provide corres- 1. 2. Once the general budget has been finally adopted the Commission shall communicate to Cyprus in the statement of expenditure corresponding to Cyprus’s participation, the amounts referred to in paragraph 1. 1. 2. Payment procedures 2. 1. The Commission shall issue, at the latest on 1 January and 15 June of each financial year, a call for funds to Cyprus corresponding to its contribution under this Protocol. These calls for funds shall provide, respectively, for the payment. — of six-twelfths of the contribution of Cyprus not later than 20 February, — and six-twelfths of its contribution not later than 15 July. However, the six-twelfths, to be paid not later than 20 February shall be calculated on the basis of the amount set out in the statement of revenue of the preliminary draft budget: the regularisation of the amount thus paid shall occur with the payment of the six-twelfths not later than 15 July. 2. 2. For the first year of implementation of this Protocol, the Commission shall issue a first call for funds within 30 days of its coming into effect. Should this call be issued after 15 June, it shall provide for the payment of twelve/twelfths of the contribution of Cyprus within 30 days, calculated on the basis of the amount set out in the statement of revenue of the budget. 2. 3. The contribution of Cyprus shall be expressed and paid in euro. 2. 4. Cyprus shall pay its contribution under this Protocol according to the schedule in paragraphs 2. 1. and 2. 2. above. Any delay in payment shall give rise to the payment of interest at a rate equal to the one-month interbank offered rate (Euribor) in euro as quoted on Telerate. This rate shall be increased by 1,5 % for each month of delay. The increased rate shall be applied to the entire period of delay. However, the interest shall be due only if the contribution is paid more than thirty days after the scheduled payment dates mentioned in paragraphs 2. 1 and 2. 2 above. 2. 5. Travel costs incurred by Cypriot representatives and experts for the purposes of taking part in the work of the committee referred to in Articles 4, and 8(1) and of the groups and bodies referred to in Article 6(3) of this Protocol and those involved in the implementation of the fifth framework programe shall be reimbursed by the Commission on the same basis as and in accordance with the procedures currently in force for the representatives and experts of the Member States of the European Union. 3. Conditions for the implementation. 3. 1. The financial contribution of Cyprus to the fifth framework programme in accordance with Article 5 of the Protocol shall normally remain unchanged for the financial year in question. 3. 2. The Commission, at the time of the closure of the accounts relating to each financial year (n), within the framework of the establishment of the revenue and expenditure account, shall proceed to the regularisation of the accounts with respect to the participation of Cyprus, taking into consideration modifications which have taken place, either by transfer, cancellations, carry-overs, decommitments, or by supplementary and amending budgets during the financial year. This regularisation shall occur at the time of the second payment for the year n+1. Further regularisations shall occur every year until July 2006. Payment by Cyprus shall be credited to the Community programmes as budget receipts allocated to the appropriate budget heading in the statement of revenue of the general budget of the European Communities. The financial regulation applicable to the general budget of the European Communities shall apply to the manage- ment of the appropriations. 15. 7. 1999 EN Official Journal of the European Communities L 180/45 4. Information At the latest on 31 May of each financial year (n+1), the statement of appropriations for the fifth framework programme related to the previous financial year (n), shall be prepared and transmitted to Cyprus for information, according to the format of the Commission’s revenue and expenditure account