Decision No 4/98 of the Association Council, association between the European Communities and their Member States, of the one part, and the Republic of Lithuania, of the other part of 22 December 1998 adopting the terms and conditions for the participation of Lithuania in the Community programmes in the field of culture
L 35/42 EN Official Journal of the European Communities 9. 2. 1999 DECISION No 4/98 OF THE ASSOCIATION COUNCIL, association between the European Communities and their Member States, of the one part, and the Republic of Lithuania, of the other part of 22 December 1998 adopting the terms and conditions for the participation of Lithuania in the Community programmes in the field of culture (1999/116/EC) THE ASSOCIATION COUNCIL, Having regard to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Republic of Lithuania, of the other part (1), Whereas, according to Article 110 of the said Europe Agreement, Lithuania may participate in Community framework programmes, specific programmes, projects or other Community actions notably in the field of culture and the terms and conditions for the participation of Lithuania in the activities referred to in Article 110 are to be decided by the Association Council, terms and conditions set out in Annexes I and II which shall form an integral part of this Decision. Article 2 This Decision shall apply for the duration of the programmes. Article 3 This Decision shall enter into force on the first day of the month following the day of its adoption. HAS DECIDED AS FOLLOWS: Done at Brussels, 22 December 1998. Article 1 Lithuania shall participate in the European Community programmes Kaleidoscope and Raphael according to the For the Association Council The President W. SCHÜSSEL (1) OJ L 51, 20. 2. 1998, p. 3. 9. 2. 1999 EN Official Journal of the European Communities L 35/43 ANNEX I TERMS AND CONDITIONS FOR THE PARTICIPATION OF THE REPUBLIC OF LITHUANIA IN THE PROGRAMMES KALEIDOSCOPE AND RAPHAEL 1. Lithuania will participate in all activities of the programmes Kaleidoscope and Raphael (hereinafter called ‘the programmes’) in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and time limits laid down in Decision No 719/96/EC of the European Parliament and of the Council of 29 March 1996 establishing a programme to support artistic and cultural activities having a European dimension (1), ‘Kaleidoscope’) and Decision No 2228/97/EC of the European Parliament and of the Council of 13 October 1997 establishing a Community action programme in the field of cultural heritage (2) (hereinafter called ‘Raphael’). (hereinafter called 2. The terms and conditions for the submission, assessment and selection of applications related to eligible institutions, organisations and individuals of Lithuania shall be the same as those applicable to eligible institutions, organisations and individuals of the Community. 3. To ensure the Community dimension of the programmes, transnational projects and activities proposed by Lithuania will be required to include a minimum number of partners from the Member States of the Community. This minimum number will be decided in the framework of the implementation of the programmes, taking into account the nature of the various activities, the number of partners in a given project and the number of countries participating in the programmes. 4. Lithuania will pay each year a contribution to the general budget of the European Communities to cover the costs resulting from its participation in the programmes (see Annex II). The Association Committee is entitled to adapt this contribution whenever necessary. 5. The Member States of the Community and Lithuania will make every effort, within the framework of the existing provisions, to facilitate the free movement and residence of all eligible persons to the programme moving between Lithuania and the Member States of the Community for the purpose of participating in activities covered by the Decision. 6. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European Communities in relation to the monitoring and evaluation of the programmes pursuant to the Decisions concerning Kaleidoscope and Raphael (Articles 8 and 10 respectively), the participation of Lithuania in the programmes will be continuously monitored on a partnership basis involving Lithuania and the Commission of the European Communities. Lithuania will submit the necessary reports to the Commission and take part in other specific activities set out by the Community in that context. 7. Without prejudice to the procedures referred to in Article 5 of the Decision on Kaleidoscope and Article 7 of the Decision on Raphael, Lithuania will be invited to any coordination meetings on questions concerning the implementation of this Decision prior to the regular meetings of the Programme Committee. The Commission will inform Lithuania about the results of such regular meetings. 8. The language to be used as regards the application process, contracts, reports to be submitted and other administrative arrangements for the programmes will be one of the official languages of the Community. (1) OJ L 99, 20. 4. 1996, p. 20. (2) OJ L 305, 8. 11. 1997, p. 31. L 35/44 EN Official Journal of the European Communities 9. 2. 1999 ANNEX II FINANCIAL CONTRIBUTION OF THE REPUBLIC OF LITHUANIA TO KALEIDOSCOPE AND RAPHAEL 1. The financial contribution of Lithuania will cover: — financial support from the programmes to Lithuanian participants, — supplementary costs of an administrative nature related to the management of the programmes by the Commission stemming from Lithuania’s participation. 2. For every financial year, the aggregated amount of subsidies or any other financial support received from the programmes by the Lithuanian beneficiaries will not exceed the contribution paid by Lithuania, after deduction of the supplementary costs of an administrative nature. Should the contribution paid by Lithuania to the general budget of the European Communities, after deduction of supplementary costs of an administrative nature, be higher than the aggregated amount of subsidies or other financial support received by the Lithuanian beneficiaries from the programmes, the Commission will transfer the balance to the next budgetary exercise, and it will be deducted from the following year’s contribution. Should such a balance be left when the programmes come to an end, the corresponding amount will be reimbursed to Lithuania. 3. Kaleidoscope Lithuania’s annual contribution will be of ECU 20 056 from 1998. From this sum, an amount of ECU 1 312 will cover supplementary costs of an administrative nature related to the management of the programme by the Commission stemming from Lithuania’s participation. 4. Raphael Lithuania’s annual contribution will be of ECU 24 614 from 1998. From this sum, an amount of ECU 1 610 will cover supplementary costs of an administrative nature related to the management of the programme by the Commission stemming from Lithuania’s participation. 5. The financial regulations applicable to the general budget of the Community will apply, notably to the management of the contribution of Lithuania. Upon entry into force of this Decision and at the beginning of each following year, the Commission will send to Lithuania a call for funds corresponding to its contribution to the costs under this Decision. This contribution will be expressed in ecus and paid into an ecu bank account of the Commission. Lithuania will pay its contribution to the annual costs under this Decision according to the call for funds and at the latest three months after the call for funds is sent. Any delay in the payment of the contribution shall give rise to the payment of interest by Lithuania on the outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Monetary Cooperation Fund, for the month of the due date, for its operations in ecus, increased by 1,5 %. 6. Lithuania will pay the supplementary costs of an administrative nature referred to in paragraphs 3 and 4 from its national budget. 7. Lithuania will pay 10, 30 and 50 % of the remaining cost of its participation from its national budget of 1998, 1999 and 2000 respectively. Subject to regular PHARE programming procedures, the remaining 90, 70 and 50 % will be paid from Lithuania’s annual PHARE allocations of 1998, 1999 and 2000 — subject to the availability of the relevant budgetary appropriations