2000/30/EC: Commission Decision of 13 December 1999 concerning funding of implementing measures for the harmonised indices of consumer prices (notified under document number C(1999) 4428)
15. 1. 2000 EN Official Journal of the European Communities L 11/41 II (Acts whose publication is not obligatory) COMMISSION COMMISSION DECISION of 13 December 1999 concerning funding of implementing measures for the harmonised indices of consumer prices (notified under document number C(1999) 4428) (2000/30/EC) THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Community, Having regard to Council Regulation (EC) No 2494/95 of 23 October 1995 concerning harmonised indices of consumer prices (1), and in particular Article 13 thereof, Whereas: (1) (2) (3) Each Member State is required to produce a harmonised index of consumer prices (HICPs) starting with the index for January 1997 and implementing measures are adopted for ensuring the comparability of HICP and for maintaining their reliability and relevance in accordance with Article 5 of Regulation (EC) No 2494/95. implementing measures required additional The initial resources in Member States at a cost estimated at EUR 4,5 million up to the end of the second year of implementation of those measures and whereas the Commission bore two thirds of the additional costs in accordance with Article 13 of Regulation (EC) No 2494/ 95. implementing measures additional Further resources in Member States at a cost estimated at EUR 1 012 500 until the end of the second year of these measures and whereas the implementation of require (1) OJ L 257, 27. 10. 1995, p. 1. Commission should bear two thirds of the additional costs in accordance with Article 13 of Regulation (EC) No 2494/95, HAS ADOPTED THIS DECISION: Article 1 The aim of this Decision is to allocate funds to Member States for the budget year 1999 in order to meet two thirds of the additional costs of implementing measures arising directly from Regulation (EC) No 2494/95. These measures are to be imple- mented with the index for January 2000 and the index for January 2001. Funding shall cover additional costs until the end of the year 2001. Article 2 The Member States shall use the financial contribution exclu- sively for carrying out the following actions arising from imple- menting Regulation (EC) No 2494/95 and in particular: (a) Commission Regulation (EC) No 1749/96 of 9 September 1996 on initial implementing measures for Council Regula- tion (EC) No 2494/95 concerning harmonised indices of consumer prices (2), as amended by Council Regulations (EC) No 1687/98 (3) and (EC) No 1688/98 (4) concerning in particular the coverage of goods and services and the geographic and population coverage of the HICP; (b) Commission Regulation (EC) No 1749/1999 (5) amending Regulation (EC) No 2214/96, concerning the transmission and dissemination of sub-indices of the HICP, and (c) Council Regulation (EC) No 2166/1999 (6), concerning the treatment of products in the health, education and social protection sectors in the HICP. (2) OJ L 229, 10. 9. 1996, p. 3. (3) OJ L 214, 31. 7. 1998, p. 12. (4) OJ L 214, 31. 7. 1998, p. 23. (5) OJ L 214, 13. 8. 1999, p. 1. (6) OJ L 266, 14. 10. 1999, p. 1. L 11/42 EN Official Journal of the European Communities 15. 1. 2000 Article 3 The allocation of funds as concerns the two thirds of 1. expenses to be borne by the Commission, is as follows: (EUR) Member State Amount (EUR) Belgium Denmark Germany Greece Spain France Irland Italy Luxembourg Netherlands Austria Portugal Finland Sweden United Kingdom 44 000 23 000 70 000 35 000 47 000 102 000 37 000 44 000 26 000 56 000 27 000 46 000 35 000 29 000 54 000 Total 675 000 The financial contribution allocated to Member States 2. under paragraph 1 shall be awarded to the organisations and institutions responsible for compiling the harmonised indices of consumer prices at national level, the registered offices of which are listed at Annex I to this Decision. Article 4 Allowable costs are those costs which are necessary and 1. additional in the sense of Article 13 of Regulation (EC) No 2494/95 and calculated in accordance with the provisions of Annex II to this Decision. Total payments to each Member State shall not exceed its 2. allocation according to Article 3. 3. In the case of costs lower than estimated, the Commis- sion contribution shall be limited to two thirds of the Member State's actual allowable costs according to Article 13 of Regula- tion (EC) No 2494/95. 4. Where accounting records do not justify the use made of the financial contribution, Member States shall refund to the Commission, at its request, all sums already paid in excess of that justified by the records. Article 5 In consideration of the progress of work done under this the Commission undertakes to pay 1. financial contribution, according to the following procedure: — 50 % on the notification of this Decision, — by instalments, each paid after receipt and acceptance by the Commission of the respective periodic progress reports and corresponding costs statements. The advance and the instalments shall not cumulatively exceed 90 % of maximum Commission contribution allocated to each Member State under Article 3(1), — the outstanding balance after receipt and acceptance by the Commission of final cost statements and final reports. 2. Final cost statements and final reports shall be submitted to the Commission by the end of the second year of imple- mentation of the measures referred to in Article 2. Payments shall be made within 60 days of request for 3. payment by Member States and acceptance of reports by the Commission. The payments shall be deemed to have been made on the date on which they are debited to the Commis- sion's account. Article 6 1. Member States shall provide the Commission at its request with further information sufficient to evaluate compli- ance with the provisions of the present Decision. 2. The original of all supporting documents shall be kept for verification purposes for five years after full payment. During this period, monitoring and audits may be carried out by the Commission Services. The utilisation of the amounts allocated under this Decision shall also be subject to audit by the Euro- pean Court of Auditors. This Decision is addressed to the Member States. Article 7 Done at Brussels, 13 December 1999. For the Commission Pedro SOLBES MIRA Member of the Commission 15. 1. 2000 EN Official Journal of the European Communities L 11/43 Organisations and institutions responsible for compiling the harmonised indices of consumer prices (HICPs) ANNEX I BELGIQUE/BELGIË Ministry of Economic Affairs Administration de la politique commerciale M. Lucien VAN BOXSTAEL Director-General North Gate III Boulevard du Roi Albert II 16 B-1000 Bruxelles Bank account: 679-2005871-08, Banque de la Poste/Bank van de Post DANMARK Danmarks Statistik Mr Jan PLOVSING Director-General Sejrøgade 11 Postboks 2550 DK-2100 København Ø Bank account: 1005-8611-8, Danmarks Nationalbank, Havnegade 5, DK-1093 København K DEUTSCHLAND Statistisches Bundesamt Mr Johann HAHLEN Präsident Gustav-Stresemann-Ring 11 Postfach 5528 D-65189 Wiesbaden Bank account: 500 010 20, Bundeskasse Frankfurt/Main (BLZ 500 000 00) ΕΛΛΑ∆Α National Statistical Service of Greece Mr Nikos KARAVITIS General Secretary 14-16, Lycourgou Street GR-Athens 101 66 Bank account: 234-186/5, Bank of Greece, Athens ESPAÑA Instituto Nacional de Estadística Mrs Pilar MARTÍN-GUZMÁN Presidenta Paseo de la Castellana, 183 E-28046 Madrid Bank account: 9000-0001-20-0253107033, Banco de España FRANCE Institut National de la Statistique et des Etudes Economiques Mr Paul CHAMPSAUR Directeur Général 18, boulevard Adolphe-Pinard F-75675 Paris Cedex 14 Bank account: 30081 75000-00001005585-39, RGFIN Paris siège IRELAND Central Statistics Office Mr Donal MURPHY Director Ardee Road Ireland Dublin 6 Bank account: The Central Bank, Dublin 2, Ireland, Paymaster General's supply A/C, Credit of Central Statistics Office L 11/44 EN Official Journal of the European Communities 15. 1. 2000 ITALIA ISTAT Egr. Prof. A. ZULIANI Presidente Via Cesare Balbo, 16 I-00100 Roma Bank account: 10058 033829 218050, Tesoria della Banca Nazionale del Lavoro, Roma LUXEMBOURG Service Central de la Statistique et des études économiques (STATEC) Mr Robert WEIDES Directeur 6, boulevard Royal L-2449 Luxembourg Bank account: CCP Luxembourg 25034-08, Service central de la statistique et des études économiques (STATEC) NEDERLAND Centraal Bureau voor de Statistiek Mr Ir. Drs. R. B. J. C. VAN NOORT Directeur-Generaal van de Statistiek Prinses Beatrixlaan 428 Postbus 959 2273 XZ Voorburg Nederland Bank account: 19 23 24 209, Rabo Bank NL, Croeselaan 18, 3500 HG Utrecht, The Netherlands ÖSTERREICH Österreichisches Statistisches Zentralamt represented by Mr Erich BADER, Präsident Hintere Zollamtsstraße 2b Postfach 9000 A-1033 Wien Bank account: 60000 05010002, Österreichische Postsparkasse PORTUGAL Instituto Nacional de Estatística Mr Carlos CORREA GAGO Presidente Avenida António José de Almeida, 2 P-1000-043 Lisboa Bank account: 00 17 0507 000 1238697 84, Banco Português do Atlântico, Lisboa SUOMI/FINLAND Statistics Finland Mr Timo RELANDER Director-General Työpajakatu 13 FIN-00022 Helsinki Bank account: 800014-11772, Leonia Bank plc SVERIGE Statistics Sweden Mr Svante ÖBERG Director-General Box 24 300 S-104 51 Stockholm Bank account: Postal Giro Sweden, SWIFT: PGSI SE SS, account No 15700-8 UNITED KINGDOM Office for National Statistics Dr Tim HOLT Director 1 Drummond Gate London SW1V 2 QQ United Kingdom Bank account: Bank of England, Threadneedle Street, London, EC2R 8AH; Sort code: 10-16-16; Destination account name: 55000 ONS; Account No: 26666626 15. 1. 2000 EN Official Journal of the European Communities L 11/45 1. Allowable costs ANNEX II 1. 1. Allowable costs according to Article 4 of the decision are those additional actual costs, which are necessary for the construction and development of the HICP, hereinafter referred to as ‘the project’, can be substantiated, and are incurred by organisations and institutions, hereinafter referred to as ‘the Institutions’, during the period specified in Article 1 of this Decision. 1. 2. 1. 3. These costs are (i) those direct costs specified in point 2 of this Annex incurred for the HICP project and to which the Institution is not otherwise committed, and (ii) indirect costs in accordance with point 3 of this Annex. Costs shall exclude profit and be determined in accordance with generally accepted accounting principles relating to historic costs, and the internal rules of the Institution. 1. 4. No costs may be charged in respect of marketing, sales, distribution costs for products and services, interest, return on capital employed, provisions for future losses or liabilities, and any costs related to other projects. 1. 5. Pursuant to the provisions of Articles 3 and 4 of the Protocol on the Privileges and Immunities of the European Communities, the Commission is exempt from all taxes and duties, including value added tax, on its financial contribution under the provisions of this Decision. As regards the application of Articles 3 and 4 of the said Protocol, third parties involved shall comply with the instructions of the Commission. Third parties involved shall not be subject to VAT. 2. Direct costs 2. 1. Personnel 2. 1. 1. The costs of staff directly employed by the Institution may be charged. Personnel costs shall be: — actual employment costs (such as salaries, wages, social charges and pension costs), or — average employment costs by categories of personnel (rates) conforming to the relevant Institution's normal practices. 2. 1. 2. Personnel time charged shall be recorded and certified. This requirement shall be satisfied by the maintenance of time records, certified by an authorised employee of the Institution. 2. 2. Equipment Equipment purchased or leased may be charged as a direct cost. The allowable costs shall be calculated according to the following formula: A B × C × D A = the period in months for which the equipment is to be used for the project after its delivery B = depreciation period of 60 months (36 months for data processing equipment costing less than EUR 25 000) C = cost of equipment D = percentage usage of equipment on the project 2. 3. Third party assistance Costs of subcontracts and external services shall be allowable costs and may be charged. 2. 4. Travel and subsistence Travel and subsistence costs may be charged and shall be calculated according to the normal reimbursement rules and tariffs of the Institution. Written approval of the Commission is required for charging travel and subsistence outside the European Union. L 11/46 EN Official Journal of the European Communities 15. 1. 2000 2. 5. Consumables and computing Consumables and computing (on the basis of recorded computer usage) may be charged as direct costs or, where reasonably practical and in accordance with the normal accounting conventions of the Institution, as indirect overhead costs. 2. 6. Other specific project costs Specific project costs such as meetings convened by the Institution may be charged. 3. Indirect costs: overheads 3. 1. Overheads (indirect general costs), calculated in accordance with normal accounting conventions, policies and principles of the Institution, may be charged for items such as own-funded research, administration, support personnel, office supplies, infrastructure, utilities and services. 3. 2. Overheads shall exclude items readily capable of being charged directly in accordance with point 2 of this Annex and the normal accounting conventions of the Institution, and costs recovered from other parties. 4. 4. 1. Cost statements Cost statement summaries shall be expressed in euro. The conversion rates applicable shall be those prevailing on the date of dispatch of the corresponding statement. 4. 2. The Institutions submit cost statements in the format specified below: 15. 1. 2000 EN Official Journal of the European Communities L 11/47 COST STATEMENT — SUMMARY Decision No: Name of Institution: Country: For the period from. to. Categories of costs Amount (net of VAT) (EUR) Direct costs 1. Personnel 2. Equipment 3. Third party assistance 4. Travel and subsistence 5. Consumables and computing 6. Other specific project costs Subtotal of direct costs Indirect costs 7. Overheads Adjustments 8. Adjustments to costs previously reported Total Contribution of two thirds Certificate (1) We certify that: — the above costs are derived from the resources employed, which were necessary for the work under this Decision, — such costs have been incurred and fall within the definition of allowable costs specified in this Decision, — full supporting documentation to justify the costs is available for audit, — necessary adjustments, for any reason, to costs reported in previous cost statements have been incorporated in the above statement. Date:. Date:. Name of project manager: (2). Name of financial officer:. Signature of project manager:. Signature of financial officer: (1) The technical manager and the financial officer must sign the certificate. (2) The person designated to be in direct charge of the performance of the work