[speaker001:] Janice, do you still remember how our filing system works?
[speaker002:] Yes, I have read the Filling Instruction carefully, since you showed me it last week.
[speaker001:] Very good. What is the essence of filing, do you know?
[speaker002:] The essence of filing I remember is to bring together in a single folder or file all papers relating to a particular subject. And outgoing and incoming letters are kept in this file cabinet.
[speaker001:] Yes, " One customer-one file " is essential. And remember to update them timely.
[speaker002:] And each file should be named clearly, either in block capitals or in jet black typed capitals.
[speaker001:] Correct.
[speaker002:] A card index is very important in the filing system. It is a most helpful friend to a secretary, so it must be kept handy and up to date.
[speaker001:] Yes, prompt and careful filing contributes greatly to the efficiency of our office.