[speaker001:] Jane, we are going to have a board meeting next Friday. Will you please arrange it for me?
[speaker002:] Certainly, Mr. Robert. But can I have your plan?
[speaker001:] Sure. Actually it's a routine board meeting. The things to be discussed are all written here.
[speaker002:] Very good. May I keep it? I need it to draw up a notice of the meeting and the agenda.
[speaker001:] Go ahead. It's for your reference. While you are at it, make me a special agenda and don't forget to have enough room at the side for notes.
[speaker002:] You mean you need a more detailed agenda for yourself?
[speaker001:] Exactly. As I am supposed to the chair of the meeting, I don't want it to get out of control.
[speaker002:] I see. Ok, then where do you think we will have the meeting?
[speaker001:] The conference room on the second floor, is that ok?
[speaker002:] Yes, I will see that the room is ready by Friday. And I will check there are enough chairs, and the lighting and air-conditioning are all right.
[speaker001:] Good, and please get some water, glasses and ash tray ready as well.
[speaker002:] Sure, I will. What about the minutes? Do you think I am responsible for that too?
[speaker001:] Definitely. The minutes have to be taken accurately.
[speaker002:] But I am not familiar with the members of the board.
[speaker001:] Oh, that's easy. I will write you a list of their names. You can make a seating plan with the names and give each one a number.
[speaker002:] That's a good idea. All right, I 'll withdraw and get down to it if you don't mind.