Proposal for a COUNCIL REGULATION (EC, EURATOM, ECSC) ADJUSTING THE DAILY SUBSISTENCE ALLOWANCE RATES FOR OFFICIALS ON MISSION WITHIN THE EUROPEAN TERRITORY OF THE MEMBER STATES OF THE EUROPEAN UNION LAID DOWN IN ARTICLE 13 OF ANNEX VII TO THE STAFF REGULATIONS OF OFFICIALS OF THE EUROPEAN COMMUNITIES AND INTRODUCING AN ANNUAL ADJUSTMENT PROCEDURE
COMMISSION OF THE EUROPEAN COMMUNITIES Brussels, 20. 09. 1996 COM(96) 451 final 96/0232 (CNS) Proposal for a COUNCIL REGULATION (EC. EURATOM. ECSQ ADJUSTING THE DAILY SUBSISTENCE ALLOWANCE RATES FOR OFFICIALS ON MISSION WITHIN THE EUROPEAN TERRITORY OF THE MEMBER STATES OF THE EUROPEAN UNION LAID DOWN IN ARTICLE 13 OF ANNEX VII TO THE STAFF REGULATIONS OF OFFICIALS OF THE EUROPEAN COMMUNITIES AND INTRODUCING AN ANNUAL ADJUSTMENT PROCEDURE (presented by the Commission) EXPLANATORY MEMORANDUM The last general revision of the daily subsistence allowance rates for officials on mission within the European territory of the Member States of the European Union , has been decided by the Council the 22 July 1991 (Regulation No 2232/91) Those allowances were based on surveys carried out in the first quarter of 1990. The scales fixed then no longer reflect prevailing economic conditions and this, compounded by the accession of three new Member States, means that the daily subsistence allowance rates and the ceilings for the reimbursement of hotel expenses for missions within the Member States urgently need revision. The attached proposal for a Regulation updates the rates on the basis of the consumer price indices in the hotel and catering sector supplied by Eurostat and the exchange rates applied between 1990 and 1995. However, applying this method of calculation to the entire period would have produced a different scale from the one used by Parliament, partly because Parliament has made an annual adjustment based on the values for the previous year and partly because column II of the scale is applied in Parliament to all grades other than Al to A3 for missions to the seats of the Community institutions. The attached proposal for a Regulation consequently takes as its point of departure Parliament's scale for 1996. Moreover, the Staff Regulations make no provision for the regular updating of rates; this would make the allowances more realistic as they would better reflect the costs incurred by staff on mission. The Commission is therefore proposing to introduce a system for the regular adjustment of the scales on the basis of trends in price indices in the hotel and catering sector as published by Eurostat and the exchange rates used for implementation of the general budget of the Communities. This adjustment would be made annually by the Commission, which would then inform the other institutions. ANNEX 1 1996 Daily subsistence allowances 1991 Staff Reg. amounts BFR 1991 Staff Reg. amounts National currencies 1996 indexed amounts National currencies 1996 indexed amounts BFR Exchange Hotel and Exchange A4 to A8 Other rate to A4 to A8 Other catering A4 to A8 Other rate to A4 to A8 Other A 1 t o A3 A1 to A3 and B grades BFR A 1 t o A3 A 1 t o A 3 a n dB grades CPI A 1 t o A3 A 1 t o A 3 a n dB grades BFR A 1 t o A3 A1 to A3 and B grades Daily allowan ce not Daily Daily allowan allowanc incl. Ceiling ce incl. e i n d. hotel hotel hotel hotel 2635 3130 2465 1680 2550 2395 2565 2610 2535 2625 2333 2000 4029 4029 2510 DK D GR RL NL FIN HJK 3670 5055 3225 2535 4685 3210 4415 4945 3305 4420 4029 3625 6150 6150 4305 4690 6120 4225 2880_ 5230 4300 5235 5615 4435 4955 3817 4150 6786 ^6786 5755 4340 5660 3910 2665 4840 3980 4840 5195 4100 4585 3817 3840 6786 6786 5325 Daily allowanc enot incl. hotel Daily Daily allowan allowan Ceiling ce incl. ce incl. Oct90- hotel hotel hotel Nov95 Oct-90 1 5,3912 20,599 0,20915 0,32874 6,1532 55,287 0,027517 1 18,269 2,9281 0,23150 8,6851 5,5939 60,433 2635 580,576 119,666 8032,51 7756,89 389,228 46,3943 94850 2535 143,686 796,762 8639,31 463,898 720,249 41,5336 3670 4690 937,64 1135,2 156,56 205,11 J212(^J3770_ 14251 15909 521,68 698,82 79,856 94,688 179707 204056 3305 4435 241,94 271,22 1376 1303,6 15659 17927 708,11 781,34 1099,4 1213,1 71,236 95,229 4340 1049,9 189,82 12742 14723 646,82 87,543 188792 4100 250,97 1303,6 16587 781,34 1213,1 88,114 23,9% 12,4% 18,2% 112,7% 32,4% 18,0% 24,0% 34,1% 25,6% 15,7% 22,4% 51,1% 12,8% 7,1% 33,3% Daily allowan ce not incl. hotel 3264,8 652,6 141,45 17085 10270 459,29 57,529 127384 3184 166,24 975,24 13054 523,28 771,39 55,364 Daily Daily allowan allowan ce incl. ceind. Daily allowan ce not incl. Ceiling hotel hotel 4547,1 1053,9 185,06 25780 18869 615,58 99,021 241347 4151,1 279,92 1684,2 23660 798,75 1177,5 94,957 hotel 5810,9 1275,9 242,44 29289_ 21064 824,61 117,41 274047 5570,4 313,81 1595,6 27087 881,35 1299,2 126,94 hotel 5377,3 1180,0 224,36 27102 19493 763,25 108,55 253548 5149,6 290,37 1595,6 25064 881,35 1299,2 117,46 Nov-95 1 5,3034 20,565 0,12481 0,23713 5,9219 46,801 0,018132 1 18,351 2,9221 0,19490 6,8197 4,3761 45,642 3265 3461 2909 2132 2435 2720 2692 2310 3184 3051 2850 2544 3569 3376 2527 Daily allowan Daily Ceiling ce incl. allowance hotel hotel 4547 5589 3806 3218 4474 3645 4634 4376 4151 5137 4921 4611 5447 5153 4334 5811 6767 4986 ^656 4995 4883 5495 4969 5570 5759 4662 5279 6011 5686 5794 ind. hotel 5377 6258 4614 3383 4622 4520 5080 4597 5150 5329 4662 4885 6011 5686 5361 (Calculation of 1991 amounts: A, FIN, S BFR ! 1995 EP amounts BASE amounts Proposed 1996 amounts BFR BFR BFR M to A8 Other A1 to A3 and B grades A4 to A8 Other A4 to A8 Other A4 to A8 Other A 1 t o A3 A1 to A3 and B grades A 1 t o A3 A1 to A3 and B grades A1 to A3 A1 to A3 and B grades Daily Daily a'llowan allowanc ce incl. e ind. hotel hotel Daily allowan ce not Daily Daily Daily allowan Daily Daily allowan allowanc ce not allowan allowan incl. Ceiling ce incl. e i n d. ind. Ceiling ce incl. ce incl. hotel hotel hotel hotel hotel hotel hotel hotel Daily allowan ce Daily Ceiling allowan Daily hotel ce A1toA3 Daily allowan ce not ind. hotel Ceiling hotel INSIDE EU f 2333 4029 4029 FIN S INSIDE EU Exchange rate A 55 95 95 FIN S BF 4029 \3817 6150 i§786 3817 6786 6150 * 6 7 â B ^ -. 6786 ECU Oct-90 1 e c u= 42,4108 90 160 160 95 745 145 90 160 ^160 x2 JOUTSIDE EU ECU 1991 Comm. Reg, amounts B DK D GR • E F IRL I L NL A P FIN S UK 3215 3368 2953 2179 2743 2717 2772 2819 3055 3071 4477 5439 3863 3288 5040 3642 4772 5340 3983 5171 5722 6584 5061 3735 5627 4878 5657 6064. 5344 5797 5295 6089 4684 _3456_ 5207 4515 5230 5610 4941 5365 2530 4586 5250 4858 2776 4762 6366 5890 3215 3368 2953 _21Z9_ 2743 2717 2772 2819 3055 3071 2333 2530- 4029 4029 2776 4477 5439 3863 5040 3642 4772 5340 3983 5171 4029 4586 6150 6150 4762 5722 6584 5061 ^3735 5627" 4878 5657 6064 5344 5797 38f7 5250 DK D GR 5295 6089 4684 3456 5207 4515 5230 IRL 5610 4941 I L 5365 NL 3817 4858 A P £786 6786 FIN 6786 6366 6786 S 5890 UK 3265 3461 2953 2179_ ' 2743 2720 2772 2819 3184 3071 2850 2544 4029 4029 2776 4547 5589 3863 3288 5040 3645 4772 5340 4151 5171 4921 4611 6150 6150 4762 5811 6767 5061 TJ735 5Ê27 4883 5657 6064 5570 5797 4662 5279 6786 6T86 6366 allowance 5377 6258 4684 3456 5207 4520 5230 5610 5150 5365 4662 4885 6786 6786 5890 Where the mission is to one of the seats of the institutions, the column "A1 to A3 and B" also applies to the other grades Where the mission is to one of the seats of the institutions, the column "A1 to A3 also applies to the other grades Jl ANNEX Financial statement 1. Difference between current and proposed allowances Number of Total year year million BFR allowances per Difference per difference per allowance BFR 1121,00 647,00 836,00 855,00 397,00 583,00 422,00 449,00 1135,00 842,00 1131,00 1129,00 509,00 509,00 611,00 18 457,00 2 430,00 15 561,00 9 103,00 8 258,00 26 042,00 2 761,00 14 518,00 7 081,00 4 332,00 2 542,00 4 373,00 1851,00 2 237,00 | 14 186,00 20,70 1,60 13,00 7,80 3,30 15,20 1,20 6,50 8,00 3,60 2,90 4,90 0,90 1,10 8,70 Belgium Denmark Germany Greece Spain France Ireland Italy Luxembourg Netherlands Austria Portugal Finland Sweden United Kingdom Total million BFR 99,4 Exchange rate at 1. 5. 96 1 ECU 39,2289 Total million ECU 2,53 2. Budget items concerned: A-1300(96%); A-1040(4%) Proposal for a rOTTNCTT, REGULATION CEC. EURATOM. ECSCl ADJUSTING THE DAILY SUBSISTENCE ALLOWANCE RATES FOR OFFICIALS ON MISSION WITHIN THE EUROPEAN TERRITORY OF THE MEMBER STATES OF THE EUROPEAN UNION LAID DOWN IN ARTICLE 13 OF ANNEX VII TO THE STAFF REGULATIONS OF OFFICIALS OF THE EUROPEAN COMMUNITIES AND INTRODUCING AN ANNUAL ADJUSTMENT PROCEDURE THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing a single Council and a single Commission of the European Communities, and in particular Article 24 thereof, Having regard to the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Communities laid down by Regulation (EEC, Euratom, ECSC) No 259/68,1 as last amended by Regulation (EEC, Euratom, ECSC) No 2963/95,2 and in particular Article 13 of Annex VII to the Staff Regulations and Articles 22 and 67 of the Conditions of Employment, Having regard to the proposal from the Commission after consulting the Staff Regulations Committee,3 Having regard to the opinion of the European Parliament,4 Having regard to the opinion of the Court of Justice,5 Having regard to the opinion of the Court of Auditors,6 OJ L 56, 4. 3. 1969, p. l. OJ L 310, 22. 12. 1995, p. l. Avis n° 158/96 du 3/6/96 OJ OJ OJ Whereas the rates of daily subsistence allowance for officials on mission should be adjusted in order to take account of the increased costs recorded since 1991 in the different places of employment in the Member States; Whereas, in the case of missions to the seats of the Community institutions, the European Parliament's practice of applying the same rates for officials in all grades, except grades Al, A2 and A3, should be emulated; Whereas daily allowance rates should be fixed for missions to Austria, Finland and Sweden; Whereas, in the interests of equal treatment, the scale of rates should be aligned on those already applied by the European Parliament; Whereas a procedure should be introduced for the regular adjustment of daily subsistence allowance rates for missions to take account of changes in prices and exchange rates, HAS ADOPTED THIS REGULATION Article 1 Article 13 of Annex VII to the Staff Regulations is hereby amended as follows: 1. The scale in paragraph 1(a) is replaced by the following: Member States Belgium Denmark Germany Greece Spain France Ireland Italy Luxembourg Netherlands Austria Portugal Finland Sweden United Kingdom 1 Grades A1 to A3 and LA3 3265 3461 2953 2179 2743 2720 2772 2819 3184 3071 2850 2544 4029 4029 2776 II Grades A4 to A8, LA4 to LA8 and category B 5811 6767 5061 3735 5627 4883 5657 6064 5570 5797 4662 5279 6786 6786 6366 (in BFR) III Other grades 5377 6258 4684 3456 5207 4520 5230 5610 5150 5365 4662 4885 6786 6786 5890 2. The following subparagraph (c) is added to paragraph 1 : "In the case of missions to one of the seats of the institutions, Column II of the foregoing scale shall apply to categories C and D" 3. The first sentence of paragraph 2 is replaced by the following "In addition to the rates set out in Column I of the foregoing scale, the hotel bill covering room, service and taxes, but excluding breakfast, shall be reimbursed up to a maximum of Belgian Belgian Belgian Belgian Belgian Belgian Belgian Belgian Belgian Belgian Belgian Belgian Belgian Belgian Belgian francs francs francs francs francs francs francs francs francs francs francs francs francs francs francs 4547 5589 3863 3288 5040 3645 4772 5340 4151 5171 4921 4611 6150 6150 4762 for Belgium for Denmark Germany for Greece for for Spain for for for for for for Austria for Portugal Finland for for Sweden for France Ireland Italy Luxembourg the Netherlands the United Kingdom". 4. The following subparagraph is added to paragraph 9: "The rates set out in paragraphs 1 and 2 shall be adjusted by the Commission by 31 March each year on the basis of the hotel and catering price indices published by Eurostat in November of the preceding year and the relevant exchange rates. It shall notify the other institutions accordingly The decision shall take effect on the first day of the month following its adoption. " Article 2 This Regulation shall enter into force on the day following that of its publication in the Official Journal of the European Communities. This Regulation shall be binding in its entirety and directly applicable in all Member States. Done at Brussels For the Council The President 10 ISSN 0254-1475 C0M(96) 451 final DOCUMENTS EN 01 Catalogue number : CB-CO-96-460-EN-C ISBN 92-78-08859-5 Office for Official Publications of the European Communities L-2985 Luxembourg •M