text: Please contact Gelco for information regarding the variety of employee training services provided.
  ExpenseLink/Direct has online help, policy file and on-screen instructions as the user navigates through the application. To help streamline the process, provide a date for the change from the existing expense report system to the new ExpenseLink/Direct for the employees. A sample memo has been provided for your convenience.
  Send an e-mail message, voice mail or letter alerting the employees that ExpenseLink/Direct has online help, policy file and instructions.
  CC: [NAMES]
  RE: Gelco ExpenseLink/Direct Program
  We are pleased to announce that we are ready to start the new automated expense reimbursement system. We are confident that the new service will save all of us time. The materials are on their way. We would like you to start using the new forms and service effective with the week of [START DATE].
  You should receive an authorization card.
  Our corporate charge card cutoff and payment dates are [DATE] and [DATE] respectively.
  The reimbursements will be sent directly to the bank account three banking days after you submit an expense report. I will contact you if for any reason the funds are not deposited. I recommend that each time you submit an expense report, you should record the personal reimbursement amount in the checkbook. You can look for the deposit on the next bank statement.
  Here are a few policies concerning the new service:
  Expense reports should be transmitted by [DATE] and [DATE], or [WEEKLY].
  Receipts and expense report should be sent to the supervisor for approval.
  Reconcile the charge card statement with copies of the submitted expense reports within two days or receipt. If you do not submit the expense report before the monthly cutoff date of [TRANSMISSION CUTOFF DATE], you should pay the charge card company directly.
  You will have to pay the own late fee for charge card expenses if you failed to submit the expense reimbursement before the cutoff date.
  If you do not receive the materials by [DATE], please call me at [PHONE].
  Determine who will attend the training session
  Contact their supervisor and identify the next scheduled meeting and feasibility for a one- to two-hour training session
  Contact Gelco to schedule training with a Gelco Trainer
  Request a PC Datashow or oversized monitor
  Consider video taping the training session to provide training for absent employees or future new hires
  If you have an existing corporate charge account, it must be paid in full or reconciled at the time the Gelco service starts to ensure an accurate startup
  Again, review the configuration options, corporate charge card cutoff dates and policies and procedures with the Gelco trainer