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501(3)(c) to donators for trophy party
The good news is that your parent organization is tax exempt and your local organization might be. The national organization even has guidelines and even more details.  Regarding donations they have this to say: Please note: The law requires charities to furnish disclosure   statements to donors for such quid pro quo donations in excess of   $75.00.  A quid pro quo contribution is a payment made partly as a   contribution and partly for goods or services provided to the donor by   the charity. An example of a quid pro quo contribution is when the   donor gives a charity $100.00 in consideration for a concert ticket   valued at $40.00. In this example, $60.00 would be deductible because   the donor’s payment (quid pro quo contribution) exceeds $75.00. The   disclosure statement must be furnished even though the deductible   amount does not exceed $75.00. Regarding taxes: Leagues included under our group exemption number are responsible for   their own tax filings with the I.R.S. Leagues must file Form 990 EZ   with Schedule A if gross receipts are in excess of $50,000 but less   than $200,000. Similar rules also apply to other youth organizations such as scouts, swim teams, or other youth sports.