Do you often find it difficult to write things?
Like emails, letters or essays?
Do you sit down to write something and then
realize you don’t know what to write?
If your answer is yes, then this lesson will
help you to overcome exactly these problems
because I’m going to teach you a very simple
trick that you can use to write anything easily,
quickly and effectively.
This is a process used by the best writers
in the world and it’s called the POWER writing
method.
You can use it to write emails for work, essays
for your English exam, you can use it for
letters, business reports, blog posts, stories
– basically, anything that you need to write.
But you might be asking – why is it called
POWER writing?
Well, POWER refers to the five stages of the
writing process: Prepare, Organize, Write,
Evaluate and Review.
This is the order you will follow and it will
allow you to write without getting stuck by
focusing on one task at a time.
So let’s start with the first stage – prepare.
Before you write anything at all, you must
prepare for it.
This is because the reason we often struggle
to write is that we don’t have enough ideas
when we put pen to paper.
So the most important task of writing is to
come up with good points before you write.
So this is the very first stage – before
you write a single sentence, you’re going
to collect ideas.
And here’s how you do it: You take your
paper and pen (or you can do this on your
computer if you wish), and you note down anything
that comes to mind.
Don’t criticize your ideas – don’t leave
out or discard anything.
Whatever you get, write it down.
Don’t worry about organizing your ideas
– we’ll do that in the next stage.
Also, don’t worry about grammar, spelling
or punctuation – remember we just want ideas
so if there are mistakes, no problem.
And keep doing this until you have no more
ideas.
As an interesting note, this process of coming
up with ideas is called brainstorming.
OK, let’s look at an example of how to do
this.
Let’s say you’re in an English exam, and
you have to write an email of complaint.
Here’s your task: You recently purchased
an item online, but you are not happy with
it.
Write an email of complaint to the manager
of the shopping website: say what you bought,
why you are not happy with it, and what action
you expect them to take.
So let’s start by collecting some ideas
for this.
So what kinds of things can we buy online?
We can buy clothes, we can buy computers,
phones, books and so on.
Let’s think of some more specific ideas
– I like computers, so let’s talk about
them.
You can buy a laptop.
Actually, you can also buy computer parts
like a monitor, a mouse or a keyboard.
For this task, I’m going to go with a mouse
because it’s easy.
Now if I bought a mouse, what problems might
I have with it?
I think the most common one that people face
is with one of the two buttons – let’s
pick the right-click button, but you can also
have trouble with the scroll wheel – that’s
the wheel in the middle.
So I bought a mouse and maybe just two days
later, the right-click button started having
problems.
But I’m going to say that now it’s been
a week and the button has just stopped working.
You can see that I’m just using my imagination.
I want to add some more details, so let’s
say the scroll wheel is also having some problems.
What problems can it have?
Well, if I try to scroll in one direction,
it actually makes the screen go the wrong
way.
So we have our problems now.
But what do we want the shopping website to
do?
We can say give me my money back – that’s
called a refund, or we could ask for a replacement.
I like that idea.
Now when they give me a new item, they will
want the old one back.
So I’ll have to return the defective unit.
That means the mouse that’s not working.
Alright, we are done collecting ideas.
And here in just two minutes, we have all
the information we need to write our email.
Notice that as I was brainstorming, I came
up with lots of ideas – I collected everything
that came to mind without leaving anything
out.
And then I expanded on the important ideas.
It can be very helpful to talk out loud during
this stage like I was doing – try to have
an imaginary conversation and you will find
it easier to generate ideas.
Also, it’s good to use paper and pen for
this exercise rather than your computer.
This way, you can draw a mind map like the
one you see on the screen – it can really
help you to be creative.
OK, once you have the ideas you need, you
move on to the second stage, which is Organize.
The goal of this stage is to produce an outline
for what you’re going to write.
That is, you’re going to structure your
ideas in a logical manner.
So throughout this stage, you should keep
asking yourself this question – “How do
I guide my reader?”
Think of yourself as a tour guide – imagine
that you’re taking your reader through a
tour of a great place – that great place
is your writing.
So, what should the reader read first?
What should he or she read next?
And what should your reader read last?
So in this stage, the first thing you do is
go to the ideas you’ve collected, and select
the best ones.
After that, you take those ideas and arrange
them in the most logical sequence.
So here, we’re back with our ideas for the
complaint email.
It’s easy to see which ideas we want to
keep – the mouse, the right-click button
with its two problems, the scroll-wheel, and
the request to replace it.
When you do this on paper, you can underline
the ideas you are selecting.
So, now, how do we organize these points?
Well first, I want to say that I bought a
mouse online, it has two problems – one
is that the right mouse button started having
issues two days later, or two days after it
arrived, and now it’s been a week and it’s
stopped working completely.
Then I’d like to mention the scroll wheel.
It’s making the screen go in the wrong direction.
And finally, I want the company to replace
the mouse, and I can return the defective
one.
This is the outline we’re going to follow
for this email.
A good outline should have all the ideas that
you need, and it should be well-organized.
I think this is a pretty good outline, so
with this, we move on to stage three – write.
This is where you’re actually going to put
pen to paper.
That is, you’re going to take the ideas
in your outline and write full sentences for
them.
Treat this as only your first draft.
That means, just focus on writing full sentences
without worrying too much about grammar, vocabulary,
spelling or punctuation.
Just go with the flow and write out some sentences.
You can come back and correct the mistakes
later.
Now, if you’re writing in an exam, then
you need to try to write correct sentences
in your first draft because you don’t have
time, but in all other situations, leave the
corrections for later.
Sometimes, as you’re writing, you might
think of some additional ideas to include
or you might want to remove something or move
ideas around, that’s OK – it’s a natural
part of the process.
Alright, let’s go back to our outline and
write some full sentences.
So here I have the outline that we created
(I’ve added a few words here and there to
make it easy to understand).
The first point I want to mention is my purpose
for writing.
So I can take this idea and put it in a sentence
like this: “I am writing to complain about
a computer mouse I purchased recently from
your webpage.”
There are some mistakes in this sentence,
but that’s on purpose.
Don’t worry about them for now.
OK, so just like this, we need to take all
of the other ideas and put them in sentences.
I’m going to show you my first draft in
a moment but I want you to think about how
you would write sentences for these ideas.
Pause the video, think about it then play
the video again and check.
Alright, here it is.
You might notice that there are errors in
grammar, spelling and punctuation, and there
also some poor word choices.
That’s OK (we can come back to them).
Remember that we’re only trying to produce
a first draft here.
But you can already see that our email is
coming together nicely.
And now that we have a draft, we move on to
the next stage – evaluate.
This is the stage where you check your work.
This is also called proofreading.
There are four things you need to look at:
vocabulary, grammar, spelling and punctuation.
First, you check if you have used the right
words to express your ideas.
Then you check to see if there are any grammatical
mistakes you need to correct.
After that, you check if you have spelled
all the words correctly, and finally you look
at your punctuation (that is periods, commas,
question marks etc.) and make any corrections
that are necessary.
Alright, we’re back to our first draft.
Before I make any corrections to this, I want
you to try doing that.
There are a total of eight errors in this
email – two in vocabulary, two in grammar,
two in spelling and two errors in punctuation.
Stop the video, try to correct them, then
play the video again and check.
OK, let’s talk about vocabulary and word
choice first.
In the first line, I’ve said ‘webpage’
– this should be website.
Because a webpage is just an individual page
– the company is the website.
And in the very last line, I’ve said ‘delivery
guy’.
This sounds a little casual, and also the
person delivering the replacement might be
female.
So it’s more professional to say ‘delivery
person’.
These are the changes I made in word choice.
Let’s talk about grammar – Notice I’ve
written ‘the scroll wheel have started’
– ‘scroll wheel’ is a singular noun,
so it should be ‘has’.
And where we make the request for the replacement,
it says ‘if you could sent’ – it should
be ‘send’.
Let’s move on to spelling.
The first error is ‘writing’ – it has
an extra ‘t’.
And the second is ‘immediately’ which
is missing the ‘e’.
And finally, let’s look at punctuation – the
first error is that there is a period (or
full-stop) missing after completely.
And then, after ‘I would appreciate it’
there is a comma which should not be there.
How many of these errors did you identify
– let me know in the comments.
Now, as I was reading this draft, I realized
that in a real email, you would give details
of your order.
So I quickly came up with some imaginary order
details and put them and the end (before the
closing).
And I also thought it would be useful to say
“see order details below” in parentheses
(or round brackets) right at the beginning.
So here we have our final draft, and it looks
pretty good to me.
So now, we go on to the final stage – review.
OK by now, you will have a pretty good piece
of writing that’s almost ready to go out
into the world.
But before that, it’s always a good idea
to go over it one final time to make sure
that it reads well.
You do this to check that what you have written
has the intended effect on the reader (that
is the effect that you want).
If you’re in an exam situation or you’re
writing a quick email at work, all you need
to do is just give it a read before you hand
in your paper or hit the send button.
But if you have time, or if you’re writing
something longer (like a report or a story),
then the best practice is to not review it
immediately.
This is because after you finish writing,
your mind will still be full of the same ideas.
Instead, you should leave it and come back
to it the next day (or, at least, after a
few hours).
This way, you will look at it with a fresh
pair of eyes and it will be easier to notice
any last-minute corrections that you need
to make.
When you review, it’s good to read it out
loud and not just silently in your head, so
you can check if your writing sounds natural.
And finally, if you can, ask someone else
to read it and give you their feedback (just
don’t do this in an exam).
If you’ve gotten this far, then congratulations,
you have now used the POWER writing process
to easily, quickly and effectively produce
a written work.
Now, in this lesson, I showed you how to do
this with an email but remember that this
process works in the same way for anything
that you need to write.
Alright, let’s do a quick recap
of what we’ve learned in this lesson.
You begin the writing process with the Prepare
stage.
This is where you collect or brainstorm ideas.
You then organize your ideas into an outline
that you can use to write.
Then you go on to the Write stage where you
expand your outline into full sentences and
produce your first draft.
After this, you Evaluate or proofread the
draft to correct any errors.
Finally, you review what you’ve written
to see if it reads naturally and make sure
it’s fully ready to go out into the world.
Once you get good at applying the POWER writing
process, you will find that writing anything
is easier, more systematic and more enjoyable
than ever before.
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