>> Hello. Today,
we're going to talk
about creating charts in Word.
Now, you might be wondering,
would I be better off
creating my chart in Excel?
Well, maybe, but I
think, as you'll see
in pretty short order,
it's really not any more
difficult to do it in Word.
It's just a little weird,
just one weird step.
Once you understand that,
the process is pretty doable.
So, I'm going to
create this chart.
It's a pie chart.
I choose pie charts
when I have a choice
because there's just less data.
So I want to show you something.
Let's -- if I really
wanted to see what is the --
what's the raw numbers
behind this chart look like?
If you right-click on a chart
in Word, you go to edit data,
and that opens up this
little spreadsheet for you
and so you can kind
of see, okay.
Those things may be
displayed as percentages,
but the raw totals are
30, 40, 50, 60, and 40.
All right, now that
I've got the numbers,
it's just a matter
of formatting.
So I'm going to create
a new Word document.
And if I want to insert
a chart, it's going to be
on the insert tab and
it's under charts.
This looks just like the tool
looks in Excel if you ever go
to the general, just
insert charts.
Here's 3D charts, click on that.
So here's the weird part, right.
Once you past this
part, it's the same
as creating a chart in Excel.
So you've got this weird, these
weird decimal numbers over here
on first quarter, second
quarter, third quarter.
That's the same just junk
information that everybody gets.
For some reason, that's
just how it looks.
It's your job to go in there
and substitute accordingly,
so this was Monday.
And since it's Excel,
I do have things
like the fill handle
available to me,
but I'll just write
them out, Tuesday,
Wednesday, Thursday, and Friday.
All right.
So notice that adjusted
my legend in real time.
My sales were pretty easy,
they were 30, 40, 50, 60, 40.
Notice I'm just entering
data like --
just the same way I
would enter it in Excel.
This right here seems to be
my title and I think it was
"Daily Sales" I think
is what I called it.
All right, so that's all
the data that we need.
I want to show you one
kind of sort of trick.
It's not that relevant in a
pie chart, but notice this --
these little corner
sizing handles.
If for some reason you
didn't want Friday on there,
I have no idea why you wouldn't,
but it's kind of your job
to resize it like that.
So you can move it
around like that.
Now in a pie chart you're not
going to be messing with that,
but in a column chart,
maybe where you've got
like grand totals in
there or something,
then you definitely might want
to not have that in there.
So you've got that weird
little split screen,
this small Excel window.
In previous versions of Word,
I think it was half
the screen was Excel.
And so this half-screen
was better, this is worse,
but it's weird looking.
And now once you understand
it's supposed to look like that,
I think that's a step
towards being done.
So I'm going to close
this thing.
And as I showed you in my
last example, you are free
to right-click on it and go
back to the data if you decide
that you made a mistake,
right, but I didn't.
So the difference between this
and this was just a bunch of --
so these things had larger
fonts and there's a fill color,
so let's talk about
formatting charts.
And this formatting chart
conversation is exactly the same
as it was in Excel.
These tools right here
are meant to help us out.
And notice I had data labels,
so there's data labels,
but those aren't what I
-- those are raw totals.
I wanted percentages.
So I'm going to go
into more options,
and I don't like this pane
over here, but I switched it
from value to percentage, okay.
And now I'm going to just
start making the fonts bigger,
which is essentially
what I need to do.
My favorite way to format
the elements of a chart is
under the format tab up here
in the current selection area.
So if I want the data labels,
I'd select the data labels.
Notice they are selected.
And then just start
growing the font,
because I don't know what I'm
going for, but that looks good.
Now if I want to [audio
skips] select the legend,
I could either go legend
or you just click on it.
You sometimes get what you want.
It depends what you're
trying to format.
The legend is typically pretty
easy to select, so is the title.
Oops, I was going -- oh yeah,
no, that's good, that's good.
Some of the things are
hard to select manually
and when you're having a hard
time selecting what you want,
use this tool.
Like now, I want to five
this chart a background,
so that is the chart area.
That's one of the harder ones to
click on, because you can't tell
when you've got it selected
because it's literally
everywhere.
There's my shape fill.
And there we go.
So if that process of formatting
the chart was exactly the same
as that would be in Excel.
If you haven't messed around
much in Excel with charts, well,
then it's probably
all new to you.
This is meant to be a really
touchscreen friendly easy way
to format charts, but
I guess I'm old school.
I prefer to do things, well
a little more manual rather
than clicking on the
shortcut button for it.
But you're welcome to
format things as you like.
So now you know how
to do charts in Word.
And as you can see, that wasn't
really any more difficult
than it would have
been in Excel.
There's just that
funky step right here.
But once you know what you're
looking at, it's not so bad.
Thanks for watching.
