This tutorial provides instructions on how
to create a secured party group within the
Personal Property Securities Register.
After completing this tutorial you should
understand the purpose of the PPSR secured
party group functionality, and how to successfully
create a secured party group.
A secured party group is a term used only
by the PPSR system to identify one or more
secured parties.
To create registrations in the PPSR, secured
parties will need to set up a secured party
group with their details.
When created, the secured party group assists
the secured party to manage their registrations
in the PPSR.
Any user can create a secured party group.
A new secured party group is required if one
does not already exist for the secured party,
or if the user wishes to add or remove parties
to or from an existing secured party group.
A secured party group can contain one or more
secured parties.
All new secured party groups are allocated
a unique secured party group number that is
used to identify the group and an access code
that is used to authorise users to view and/or
amend the secured party group details.
The following section will provide a demonstration
of creating a Secured party group in the Personal
Property Securities Register.
From the PPSR home page hold your mouse over
the Secured party groups tab.
This will open a menu containing the different
options.
Click the Create a secured party group option.
This will open the Create Secured Party Group
page.
This screen contains information about the
secured party group creation process.
Scroll down or press the Page Down key.
To begin, click the Create group button.
The Create group page allows the creation
of a new secured party group by entering all
data in manually, or by using an existing
group's details to create a new secured
party group.
Scroll down or press the Page Down key.
For this example, we will select the Create
a new secured party group option.
Click the Next button to continue.
The Secured party details page will be displayed.
Scroll down or press the Page Down key.
Select whether the secured party is an organisation
or an individual.
For this example, we will select the Organisation
(including partnerships with an ABN) option.
You should note the advice on which organisational
identifier you are required to use.
Select Yes.
Enter an organisation number into the Secured
Party Identifier field.
The identifier can be one of the following:
ARSN, ACN, ARBN, ABN or the Organisation Name.
There are multiple values that can be entered
into the Secured Party Identifier field.
Based on the identifiers you may have available,
you should make sure you use the correct type
of identifier for the organisation.
For example, for a body corporate, you should
use ARSN, ACN, or ARBN in that order of importance.
Only if none of the previous identifiers are
available should you enter an organisation
name.
For this example, the secured party does not
have an ARSN, but has an ACN.
Select the ACN option from the list and enter
the ACN into the corresponding field.
Click the Verify button.
Scroll down or press the Page Down key.
The ACN will be verified with the Australian
Securities and Investment Commission (ASIC).
Scroll down or press the Page Down key.
Enter a Contact Name and a Phone Number.
If preferable, the contact recipient can be
the name of a role in the organisation instead
of a specific person.
Contact Name and Phone Number fields are both
mandatory.
Enter an Email Address.
Enter your Mailing Address, ensuring the address
is entered correctly.
Mailing address details will never be displayed
by the system.
The mailing address fields are mandatory.
Scroll down or press the Page Down key.
Click on Add another secured party to include
the details of another member in the group,
however for this example we will not perform
this step.
Click the Next button to continue.
Scroll down or press the Page Down key.
The Address for Service is the nominated address
to which all notifications for the members
of a secured party group are sent from the
PPSR.
It is defined when the secured party group
is created and can be subsequently amended.
The Address for Service is publicly available.
All notifications by PPSR will be sent to
this address and must be sent to an email
address or mailing address.
If you wish, you can use a secured party's
details in the address for service.
Alternatively, you can manually enter Secured
party group contact details in the fields
below.
We will use the secured party details that
we entered previously by selecting it from
the drop down list, and clicking the Use details
button.
Click the Use details button.
This will pre-populate the Secured party group
contact details.
Scroll down or press the Page Down key.
Click the Next button to continue.
The register will then display all the details
you have entered for you to review.
Scroll down or press the Page Down key.
You have the option to make any changes (using
the relevant Edit button) or to proceed with
the creation of the secured party group.
Scroll down or press the Page Down key.
Once you are satisfied that all details are
correct, click the Next button.
If an apparent duplicate secured party group
is being created, a message will be displayed
warning you of this.
When you save the secured party group you
will be given your Secured Party Group Number
immediately.
An email will be sent to the address for service
advising of the secured party group creation,
Secured Party Group Number and Secured Party
Group Access Code.
Scroll down or press the Page Down key.
Being the user who created a secured party
group does not make you the owner of the group.
In order to access a secured party group,
you will require the secured party group number
and access code.
Once a secured party group is created, its
details cannot be edited, except for the address
for service.
This concludes the simulation.
If you would like to watch the simulation
again, please use the Replay button or click
the Next button to proceed.
This tutorial should have helped you to understand
the purpose of the PPSR secured party group
functionality, and how to successfully create
a secured party group.
Additional information about the Personal
Property Securities Register can be found
on the PPSR website.
