so
so
well good evening everybody hello and
thank you for joining us tonight
uh i am jack freeman i'm the chief
operations officer here
at virginia beach city public schools
and in that position i'm
in the department of school division
services
within division services we have several
different offices which include
transportation safe schools distribution
custodial maintenance services and
facility services
and as such for in those areas were
responsible for those
safety measures so for tonight this is
the next in the series of the vb safe
together and
the focus is being safe in and out of
the classroom
about a half an hour ago dr spence sent
his regular thursday update
and it also included a vb safe together
poster which will further reinforce uh
some of the things that were
uh that are important about being safe
within the classroom
things including staying at home when
you're sick
and we have a screening tool to help
with that allowing for physical
distancing
face coverings and reinforcing hand
washing
i also want to make some plugs for some
other information and how we're trying
to communicate with you so the
uh virginia beach city public school
fall 2020 plan
is posted on our website uh and
as are the frequently asked questions a
lot of great information in there
i know that they can be a long read but
really good information i encourage you
to take a look at those
additionally on monday there is going to
be a parent connection workshop
and it's a 90 minute workshop on monday
august 31st from 5 to 6
30 and that'll provide answers to many
of the questions that parents and
students have related to getting ready
for school
beginning september 8th the workshop
will also offer
a schoology tutorial and share
information about
4x4 schedules during the last 30 minutes
of the session
division leadership will answer student
questions
and then next thursday dr spence will
host the final
in the vb safe together series uh it's
an hour-long session that will include
live questions from parents
students employees and community members
about the reopening of schools senior
staff and division leadership
will serve as panelists and answer as
many questions as time
allows so for tonight the format that
we're going to use
we have several directors that are part
of division services and
are responsible for many of the offices
that i just described earlier
and we have some videos to help build
what the picture may look like so
we know that we have a lot of written
communication we've given you and the
intent is for help
these videos to kind of help build the
picture of what this
school year experience will look like
when we get to the face-to-face
environment
so with that i'd like to introduce mr
david pace
our executive director for
transportation and fleet management
services uh good evening david
good evening so uh if you could
uh just kind of before we get into your
video if you could just kind of
introduce yourself and walk us through
some things as it relates to
transportation preparations for the
coming school year absolutely
i'm david pace the executive director of
transportation and fleet management
services and i welcome all the parents
who've
logged in tonight to be a part of this
discussion
i will start by saying you can take
comfort
in knowing that this administration has
taken
every possible avenue to ensure the
safety
of your children during this pandemic
that's including our school buses
uh we have trained our bus drivers we've
provided them with the
resources that they need the
disinfectants that they need
and all the other uh personal protective
equipment
need to keep themselves safe and your
children safe
so uh as we move forward and you hear
the
you see the video that's going to be
played
and the the the things that we have done
to ensure the safety of your children
i think you will be very comforted to
put them to bus
all right with that david would you like
to keep the video yes
all right
hello my name is david pace and i'm the
executive director of the office of
transportation and fleet management
services
i'm here today to give you the
information on the health mitigations
that we are
taking to ensure the safety of the
students and our employees
as we return to the reopening of schools
and school bus transportation starts
first thing we'll do is we'll load the
bus from the rear to the front
and the seats will be assigned to the
students we use the airline industry way
of
numbering the seats for easy remembrance
for the children
in the seat that they are assigned the
first day will be the seat that they are
assigned for the year
we will have two different seating
arrangements the middle and the high
schools will sit one to a seat
in alternating spots window aisle window
aisle
from the front to the back we'll be
using two to a seat for the elementary
school students
in consultation with our medical
authorities they said that would be good
as long as everyone wore a mask and
siblings can sit together neighborhood
friends that they are in close
association with on a daily basis can
sit together so we think that health
mitigation
will work best for the elementary age
students as another part of our health
mitigation strategies every school bus
will be
provided a disinfectant spray and wipes
in order to wipe down the high touch
areas on the school bus after every run
and then
another more thorough cleaning at the
end of the route between the morning
routes and the afternoon rounds
another part of our health mitigation
strategies is the wearing of a mask
by all students and staff if a student
comes to the bus stop without a mask the
bus driver will supply them with one
if the parent is with the student the
parent will be asked to provide the mask
in the future if the parent is not with
the student the bus driver will report
the student to the school administration
and they will be contacting the parent
in any event no child will be left at a
school bus stop
they will board the bus and be taken to
the school
all right thanks david anything else you
want to cover about the video before we
go into a couple of questions
uh i'll just say this i don't know that
we'll have two to a seat for elementary
school
students with the numbers of parents who
have requested transportation
it will probably be less than that which
is a good thing for the social distance
but
the other thing i would say our
professional school bus drivers
uh take these children under their wing
as their own
they're going to be very attentive to
their needs and their
health needs and to make sure that they
get to school
safely and with the proper
guidance and equipment for personal
protective equipment
and so forth once again i think
parents can take comfort in knowing that
putting their children on a school bus
is going to work out very well
for everyone right
and uh and so going back to some of the
things we uh talked about earlier about
some key foundations for us of
uh staying home with your sick um we're
encouraging parents to do the screening
before the child ever gets to the
to the bus stop um we talked about the
physical distancing that you put in
place
um and uh that all students are will
wear a mask
and then from a hand washing standpoint
encouraging families that before your
kids leave or before you put them on the
bus either have them wash their hands or
or put some hand sanitizer on and then
when they arrive at school to do the
same thing again to help out with the
with the cleaning and the one thing that
we did work with the physicians and
others on is
ventilation so from a ventilation
standpoint uh
david we're also keeping the windows
down as much as
conditions permit uh to be able to keep
airflow and ventilation through the
buses correct
that that's absolutely correct anytime
the weather permits
we will have the proper ventilation
going through the bus okay
all right so a couple of questions that
we received i'll read them off so that
you can answer them as
uh so from uh first question was we
intended
on driving our children to school but
completed the bus transfer form
transportation form for flexibility in
case we could not drive or pick them up
was that acceptable to do and will the
bus come together
absolutely if you registered your
children for
to ride a school bus they will be
assigned
a school bus stop and a school bus
the reason we were asking that is
because of the restrictions of the
numbers of students that we can
transport
on a school bus to keep social
distancing
so signing up and not using it
is okay because we will have room on the
bus and the bus will be assigned to them
okay great uh
next and last question for you uh and
this is a little bit of transportation
and
it goes a little bit beyond it so the
question is what's the protocol for when
a child tests positive
while in face-to-face instruction and
what about children on the same bus
is there a quarantine so if you could
just address the bus part of that issue
and then i'll kind of leverage in
after that oh absolutely the
any case of positive tests for this
virus
will be handled by our health
professionals and they will determine
the course of action
and they will track where the students
been and they will
they will advise us on what we are to do
from that point on uh
yes and from and from a broader
perspective
we are very well connected with the
virginia department of health we stay in
routine contact with them
for every case that comes through and a
contact tracing investigation is
performed
we coordinate with them on what are the
right measures to be able to respond to
that specific
uh detection so those will all be
responded to
with all of the right authorities being
involved including our medical health
professionals
at the virginia department of health um
and all appropriate steps and procedures
will be taken based on that
okay uh david anything that you'd like
to communicate before we move on to
facilities no we just look forward to
the children being on the bus again and
transporting our children to school
all right great thank you all right so
now i'd like to introduce
mr tony arnold our executive director
for facilities and maintenance services
welcome tony hey jack how you doing
i'm good uh so can you
uh just kind of before we queue up the
video talk a little bit about some of
the preparations that uh that you've
been working on certainly
so um you know when when the
children leave uh david's buses they um
they get off on the sidewalk and uh and
then they journey into our school
building so
uh the video that you'll see will walk
students parents our public through the
journey
into a school building signage social
distancing
coveted signage on the front door
greeted by the the security assistant
and also um we're also we'll talk a
little bit about uh
what we've been doing in terms of
preventive maintenance in our school
buildings
on hvac systems uh and other systems
within the building
uh we'll also talk a little bit about
about furniture layouts
uh and making sure that we're um that we
are
maintaining social distancing within the
classroom uh
the video we'll talk to that and then
we'll talk a little bit more about that
after the video
all right sounds good so uh we'll queue
up the video
hi there i'm tony arnold executive
director of facilities for virginia
beach city public schools
we want you to understand what the
experience is going to be for staff and
students
as they enter our public school
buildings we've got here a face mask
required reminder
and also a reminder of six feet of
social distancing as you're entering all
of our buildings
approach each one of our public school
buildings you'll notice that there's a
coven 19 self-screening questionnaire
we need for each staff student and
member of the public
to make sure that they follow this
questionnaire before entering our public
school buildings
as you enter our public school buildings
you'll notice that there are stickers on
the floor defining social distancing at
six feet
as you approach the security desk you'll
also notice that there's a plexiglas
barrier between the security assistant
and the public
for those members of the public that are
directed to the main office you'll also
notice
in the main office at the desk another
flex glass barrier
to define a barrier between the main
office staff and those members of the
public who are visiting
all of our water fountains are working
in our schools
here's a good example where before you
touch
the water station clean your hands
go ahead and fill up your own personal
water bottle we encourage you to bring
that
clean up after you're done
and have a nice drink of water you're in
a traditional middle school classroom
here at salem middle school
you'll notice that the student desks are
spaced 3 feet apart for social
distancing
you'll also notice that we've got tape
located on the floors also to further
define social distancing
let me take you up here to his teacher's
desk so you can see that we've got a
plexiglas
barrier in the event students need to
approach the teacher
also to better define social distancing
in the classroom
we want to ensure that all of our
students staff faculty
and community members feel safe and
welcome for the first day of school
all right so tony i've got a couple of
questions here is there anything you
wanted to
wrap the video up with before i get to
the questions
no jack i i'd just like to share um you
know i'm
i'm born and raised here and a product
of uh
of the school division like yourself and
uh
you know this that uh i'm uh uh
um married to elementary school
principal our four children
um are products of the virginia beach
city public school system so
you know we we take the health safety
and welfare of uh of all of our students
in the community
very seriously first and foremost and so
we've been we've been working hard since
building shut down this spring
to make sure that our buildings are
being adequately maintained
and then working really hard this summer
with our maintenance crews to uh
to get ready for uh for staff and
students to come back into our building
so
uh like like david we're excited and
ready to uh
to start greeting some of our youngsters
okay great so a couple of questions here
um uh first one what is being done
to school building ventilation systems
to ensure that buildings
are safe for our children and staff
so good question um you know we
we started this when when our buildings
kind of went into an unoccupied mode
back in the spring
we have been uh maintaining our
mechanical system operations across the
division
since the beginning of the pandemic uh
and we're we're capitalizing on our
on the what's been the unoccupied period
to concentrate on routine maintenance
that includes changing filters
cleaning coils we've ramped up our
preventative maintenance program
disinfecting of coils and just
increasing the daily system run time and
ventilation
and making sure that we're assessing our
indoor air quality
both through analysis and additional
data logging
so we've also had a fair number of hvac
improvement projects that we've done
this summer
um that are that are pretty routine in
terms of infrastructure work
during the summer time so uh really the
pause has given us
a good time to to go in and and do more
pm over the summer uh so that we make
sure that when staff and students come
back that our hvac systems are
operating properly
okay great uh
next question for you there's uh what
are schools doing to flush the water
lines
after having been closed and unoccupied
since march so
we have a long-standing partnership with
the city's department of public
utilities
and we we actually implemented a
division-wide
water flushing program last winter
and so we've been flushing our school
buildings
starting over the winter break we do
weekly flushing
together with our head custodians and
our and our building managers
to make sure that we're eliminating
stagnant water and
maintaining good water quality we've
also been evaluating all the plumbing
drawings to make sure that the flushing
um does what it's intended to do so that
that we've got good water quality at all
of our outlets in our school uh
school buildings
okay and uh actually it looks like i
have one more question here for you
okay and this one is uh gonna be we
you shared a little bit of signage in
the video uh to kind of help guide
things
um this one is how will social
distancing be maintained for
students transit from one class to the
next and um i know that we have some
one-way signage that we're
distributing to our schools to be able
to help with that do you want to talk a
little bit more about
how we're helping for during the transit
times keep social discipline
certainly we'll do uh we we do have uh
directional and one-way signs um they're
actually arriving
as we speak with nearly 90 school
buildings you you can imagine that
traffic flow is is unique and different
in every school
so our building managers will be working
with
each individual school to define
traffic flows some hallways are wider
than others
but making sure that we do a good job of
maintaining social distancing
while kids are going uh to and to and
from classes in their schools
okay all right great is there anything
else
you'd like to add to wrap up before we
move on to
custodial services a little bit on the
the
um furniture layout in classrooms you
know what we have
what we've learned over the um really
over the past two or three weeks and
and we we intuitively knew this that uh
in in secondary schools middle and high
schools where you've got more
traditional traditional student desk
it's
um it's fairly easy to layout um
desk uh at three foot spacing
it's a it's a little more challenging
when you get down into elementary
schools particularly in the kindergarten
and first grade classrooms
um where you've got a lot more the the
furniture
layout is a lot different you've got
you've got group work tables rectangular
tables what we call commonly referred to
as kidney-shaped tables
uh the newer furniture that we've been
uh buying
for our newer schools and also when
we've been replacing
furniture in older buildings it's much
more flexible in nature
and so we've been working together with
individual schools particularly in the
lower grade levels
on plex glass separation
so that we can make sure that uh that in
these kindergarten first second grade
classrooms
uh we can still have small group
instruction that's really important to
uh
to children's learning at that age and
maintain proper
social distancing so that's uh that's
something that's being worked on
actively
uh in fact i visited three schools today
uh
where we've got real good solutions in
mind to uh to help facilitate that
right and and so when you talk about
those places last year so our standard
is three feet of separation while
students uh wear a mask
um based on the guidance that we have
gotten from our healthcare professionals
and then those uh additional barriers
that you're describing are
really just to support an enhanced level
of safety
while we're maintaining that business
absolutely
with flexible seating okay all right
uh thank you tony appreciate it
all right so now i'd like to introduce
mr larry
ames our director for custodial services
welcome larry
thank you more often mr freeman all
right so
uh can you describe what we're doing our
preparations and where we stand
on our safety measures as it relates to
custodial services
yes sir uh good evening i'm again larry
ames director of custodial services and
i'd like to
take this opportunity to share with you
some of the
things we are doing first
let me say that providing a healthy
clean safe environment for students and
staff members
remain our number one priority
deriver of kovic 19 have ushered in a
new norm for cleaning schools and
facilities
we have now made this new norm our
standard here in virginia beach city
public schools
let's watch a video and then i'll have
some more words for you in a minute
i'm larry ames director of custodial
services
custodial services purpose is to provide
a
safe healthy and clean environment for
our students and staff to work in
some of the cleaning items that we have
provided for the teachers is a roll of
paper towel
a ball of a disinfect which they can use
during the day
when instruction is going on in case a
student
touch something that needs to be
sanitized this
is the only approved chemical that we
are allowing in virginia schools
so teachers parents friends do not bring
any other chemicals into the building
because
we want to make sure that we maintain a
safe
healthy environment for our students
especially when they're wearing masks
our plan is to
sanitize restrooms and
water fountains using the foamet sprayer
at least every three hours we also have
a victory sprayer which is a backpack
that does the same thing as the
vic as the format machine they're
interchangeable
it helps when we're using it on
stairwells things like that
high touch point areas will be sanitized
every two hours
restrooms water fountains every three
hours
thank you
so those stomach sprayers are relatively
new yes sir
uh virginia beach were uh allowed to
purchase these
two new pieces of equipment to help aid
in the disinfectant of our schools
the first one we talked about was the
foment mister
that is a piece of equipment that will
allow us to do larger areas
very effectively and uh quickly
the second piece you saw was the victory
backpack
sprayer both of these are disinfecting
machines that were used daily to
sanitize our schools
basically these machines are designed to
disinfect all surfaces regardless of
material makeup of the item
this would allow us to sanitize
in a regular shorter period of time and
is more efficient
let's go back and talk about some of the
things we saw in the video
hand sanitizers right now every
every classroom should have already
received the paper towel
the ball of disinfect and hand
sanitizers are going are being delivered
this week as we speak
water fountains vending machines
are going to be disinfected every three
hours
hallway restrooms railing and stairwells
will be disinfected every two hours
during the school day we want to make
sure that our students stay safe
we're here to support because as you
know
a lot of my custodians have wonderful
relationships with your
sons and daughters
all right uh great uh thank you larry so
um i've got a couple of uh i got
actually several questions here for you
and some of them you've
uh already covered but i'm gonna bring
them up so
uh how much first question how much hand
sanitizer and hand soap will be provided
to teachers for their classes
and how frequently will teachers be
resupplied with that sanitizer
we purchase 10 000 bottles of hand
sanitizers
all material products that are being
furnished to the teachers
can be resupplied at any
any time that's needed we have also
provided each school
with two one gallon containers of
disinfect that we can use to refill
the classroom bottles
we are ready and willing to
provide and refill whenever a teacher
has a need for anything
great and i'll also add in there is one
of the things that we
uh commonly talk about is uh washing
your hands
prefer method is wash your hands but
we're putting that hand sanitizer
in as many places we can to ensure that
when it's not convenient to wash your
hands that there's something there to be
able to disinfect
very true mr spence mr i'm sorry
mr freeman uh we are trying to make sure
that
washing hands is the first priority hand
sanitizers are used
when washing hands are not available or
inconvenient at that time
posters have placed in all the restrooms
to help with the washing of hands
on the machine on the new pieces of
equipment the foam at misters
uh and the sprayers most of the
equipment has already been purchased
where all the equipment has been
purchased
we still have a lot a couple of units
that have not been delivered yet
they will be delivered by september the
8th
we had training last thursday august the
20th for all head custodians
to review how to use the machinery and
we did hands-on training with them
so they are ready to go okay so that
first
uh that last order of the foment
machines
will be delivered uh roughly about two
weeks prior to the expected
earliest opportunity to begin
face-to-face instruction right
correct sir okay so we we should be good
and have those in place and ready to go
by that uh yeah
that's what we've been told okay um i
think you already covered
the next question about uh next question
was related to
um sanitize sanitizing of vending
machines
and you said that was going to happen
about the same frequency as we do our
water fountains correct
yes yes sir well while we you know while
we're talking about that let's talk a
little bit about enhanced cleaning
what does that mean uh enhanced cleaning
it means that
those surfaces that are touched multiple
many times during the day such as light
switches
uh handrails doorknob switches
we're going to be doing those every two
to three hours
during the school day in the evenings
we're going to be doing thorough
spraying down and wiping down of all
areas that
a student might have had contact with
during the school day
we're also going to be doing playground
equipment because we know that
it's best for our especially our young
learners to get outside and get a little
relaxation
running and having fun so we will be
disinfecting
the playground equipment every day
okay all right well thank you that that
is all the questions that i have
anything else that you would like to
share with the community before we move
on to food services
we're just waiting to have you back in
the building you will be safe
all right thanks larry all right so now
i'd like to introduce
mr dr john smith uh our director of food
services welcome john
good evening all right so uh before we
queue up your video
anything that you want to share uh
regarding
our preparations for food services for
this year uh yeah jack i'd like to
really discuss two different uh
scenarios if i could for a few minutes
before we get into the video the first
deals with
while we're in a virtual status for the
first few weeks of school
and the online ordering system that we
have put in place
since march we have been operating under
the summer feeding model governed by
usda and from march to date we have
served over 1.7 million meals to the
students of virginia beach
but unfortunately that guidance ends
august 31st
and when we start school we're basically
be operating on student eligibility as
we are
normally during the school year so we
have a
an online system in place that's going
to basically take the place of serving
lines
and allow parents the opportunity to use
our school cafe
app that they're very familiar with this
is the same app that they use
for free and reduced meal applications
look at menu items and nutritionals
it's the same account they use to put
money on their accounts and now there's
a new
tab for them it's already there called
meal ordering
and they'll be able to click on that and
select from any of our menu items that's
actually an advanced feature so it's
going to be very much like grubhub
in that they can choose from any item on
the menu they can choose breakfast lunch
for that day
or both they could designate a
30 minute pickup time they can designate
a certain school pickup zone if they
have kids in multiple
schools they can designate which school
they want that picked up and we have a
system to make that work
and we think it's going to be a a nice
feature for them
while we're on virtual status for these
few weeks uh
even when we go back face to face we
still plan on having this system
operating
uh for the percentage of students that
remain in virtual status so that
that will be a continuation um we have
14
uh cep community eligibility schools
that serve breakfast and lunch for free
to all students and so parents that
have students going to those schools
which have been recently been released
by
department of media communications they
can get those meals for free ordering
through their schools
at no cost so we encourage them to
really take advantage of that new cep
status in fact we added eight new
schools from last year's
total of six
as we said we are doing individual
student eligibility
so it's important to make sure
applications get turned in
parents do have eligibility remaining
for the first 30 days of school from
last
year uh but with this virus uh unknown
and how long we could or couldn't be and
that type of thing
we encourage them to go ahead and get
those apps in the online app is
open 93 of our parents submitted through
school cafe last year
so we know they're familiar with and we
just encourage them to go ahead and do
that to get ready
so that's kind of an overview of the
virtual feeding model
there's a lot of information already on
our website that's linked through
the big banner at the top of
vbschools.com
so i encourage parents to go there we're
constantly adding more information as we
fine-tune this process we have uh our
own
q and a's up there as well dealing with
virtual feeding
so please take advantage of there's some
step-by-step videos there's a couple
power points to really lead
parents through this and then as we
transition
into face to face
we were tasked with creating a flexible
model
for principals to have a variety of
options to work in the master schedule
to get food
into the hands of students so let's look
at this video and look at a possible
scenario that we
are doing in food service
hi i'm dr john smith director of food
services virginia beach city public
schools here to give you an overview of
what food service might look like when
students return to school
we were tasked with providing principles
flexibility
whether it's a big school small school
large population small population old
school new school
to have a structure that would allow
students to eat in the classroom
practice social distancing guidelines
proper sanitation
and basically protect themselves and
others during this covered crisis
what you see behind me is a setup that
can be moved around anywhere in the
school
serve a full menu and allow the
principal the flexibility to
set up a lunch schedule that best suits
their needs so what you see here is an
example of a
could be moved to various locations in
the school from a safety standpoint
you're going to see a barrier protect
the cashier
you're going to see a scanner which is
replacing our student keypad so they
don't have to plug anything in
they will just use their id card with a
scanner on the back
zap that and they have purchased their
meal and they are good to head back to
their classroom
you also have the hand sanitizer you
have a wireless laptop so this thing can
be moved around
you also have walkie-talkies back here
so that if they start running low on any
food supply
they can call back to the cafeteria and
get replenished
over here you'll see that we've got a
full menu selection that would be what's
on our menu typically
the student will still have the latitude
to choose what they want
from the regular menu but they're just
not going to be reaching over and
and grabbing multiple items we'll take
their item scan
get their beverage and head back to
their classrooms one additional thing
that we'll be doing to protect our staff
and students is we're going to be going
to a cashless system
every student has a free school cafe
account
that they can access and set up through
vbschools.com
that allows you to look up menus allows
you to put money on account
allows you to apply for free meals and
it also will allow you to access online
ordering that we hope will be
available very soon so in closing what i
want to emphasize
is that food services come up with a
flexible plan
that working with school administrators
allows them
to maximize their schedule
to protect students protect staff they
have latitude defeated classrooms
they could feed in small groups in other
locations with the school that they deem
these stations can be moved anywhere in
the in the building
since they're using the wi-fi we think
this plan is going to be flexible
it's going to protect and we're excited
that we can continue feeding our
students in a safe environment in the
league
public schools
so that was great and uh what's
significant is the the shift from the
summer feeding model that you talked
about to this to this new model
and so during that change there's uh
there's going to be a time frame and
there was a communication that went out
about uh
a transition time can you talk about
that a little bit as well
yes we're going to serve meals through
the summer feeding program through
monday august 31st then we'll be shut
down
tuesday through labor day so we can
train our managers
staff on the use of this
the the issues that have popped up it's
a brand new program anytime you put in a
new program there's bugs that have to be
worked out
uh and we've created some mechanisms
with this software
uh to help the parents and and we have
to train our managers
on those protocols uh to make this
smooth and work
the the main thing i want to emphasize
to parents is our goal is to get these
meals in your hands
as easy as possible and while you'll see
some protocols i want to ensure you that
if you have an issue
a concern or a protocol that doesn't
seem to work for your circumstance
to please reach out to your school yours
they will pass that message
to school manager we will get back to
you and we will help you come up with a
solution that will work for you so you
can get those meals for your children
great uh so i've got several questions
for
food services i'll just step through
them for you
how will my kids have access to their
lunches
well as i mentioned earlier this is
going to be through their school cafe
account
it's very user friendly the steps are
very short
when they open up that account and see
the
menu ordering option they will actually
pull up
menu pictures of the items that we have
offered for breakfast and lunch
and they would just click on the the
item that they want
that will get them the full reimbursable
meal
they will close it out they'll get a
receipt that shows them exactly what
they ordered
if they have some special circumstances
as i mentioned earlier such as
allergy concerns pickup locations
multiple kids anything like that there's
a comment section that allows them to
input
those concerns so our managers can
contact them
work through those issues and get those
meals to the appropriate pickup spot
so like as i mentioned it's going to be
very much like a grub hub
they'll pick up at a designated location
probably
the school cafe exit doors
but that's going to be determined by
school administrators and that
information will get passed out before
school starts
um so the next question is along the
lines of parents that have
uh kids at multiple schools um
and that one's well i have to drive to
each one at their lunch bells or can i
pick them up
uh one time from one school
uh the short answer that is yes um
you will order for each kid as if they
were
if they as if they were going to pick up
at their own school
i'll use bayside 6 bayside middle
bayside high school you may have a kid
that all
wanted kid at each of those schools you
would place their orders and in the
comments section if you wanted to pick
up
at bayside middle you would just write
pick up at bayside mill in the comments
for each of those orders
and our managers have the protocol to
call to those other schools and get
those uh
those meals prepped up for them and
ready at bayside middle
for the designated pickup time okay
and um you may have already covered this
one how will pick up for lunches work
and will
will it be the same outside drive-by
setup as uh has been this summer
we're not going to be outside in the
booths like we were with the tables
if if you've used grub hub and picked up
at a restaurant usually walk into the
restaurant
and they have a table laid out with the
bags with the receipts on them
you give them the name the phone number
or in our case the
the student name and student number or a
copy of the receipt or a screenshot of
the receipt with the order
and we'll have a staff member there hand
you the
the bag following the safety protocols
um so
it's really just going to be the the
pickup spot that uh will get designated
by the school administration
more than likely since it's going to be
by the cafeteria i anticipated being the
exterior door
to the cafe okay
all right so the final question is this
really kind of goes to
uh expands uh the departments that we
work with
uh for these kind of things and the
question is is eating outdoors and
options so students will have fresh air
flowing
while masks are off and i'll kind of set
that up that we are very
well coordinated with all our
instructional staff um
in providing them guidance and support
so that they can maximize the use of the
space in their schools
spread out and be able to have a safe
environment anything to
add on to that um well every school is
is
has been tasked by the department of
school leadership with having a feeding
plan
and transportation plan to look at the
different things every school is
different
um you have big ones small ones old ones
new ones
uh different floor plans and and so our
our
job was to be flexible with getting the
food to the kids
where they eat is really going to be a
function of space available
uh in the administrator's uh master
schedule
it could be small groups in a cafeteria
it could be outside it could be
employers it could be
in their classrooms i think that's going
to be dictated by each school
administrator's
feeding plan but they do have the
latitude to take those meals anywhere
that they can practice
appropriate safety protocols and social
distancing guidelines
all right great anything that you would
like to share with the community
as you wrap up a couple of things one
i'd like to thank all the parents that
were so supportive over the summer
it was a big help to our our operation
uh it was a pleasure seeing all those
faces and smiling faces and we
appreciated the opportunity to serve you
we hope that we can continue that we're
here to assist you
not make it more difficult so i
encourage you to
go to vbschools.com stay on the
questions and answers look at the
protocols look at the user guides
if you have questions we also have email
access at vb foods send me an email
i monitor that daily you can contact
your school manager we're training them
the first of the week on these protocols
so as schools get closer they'll be very
familiar with
with those things we want to make it
easy for you
so if you have any issue setting up your
account
figuring out how to use it or any of
those types of things just reach out we
will help we're here to help you
and we look forward to your smiling
faces we have missed you
all right great thanks john so i i i
have one more question that
um kind of goes to a broad
across many of the offices that are are
talking today and
that question is how is support staff
like
office staff custodians cafeteria
workers and security
uh supported in options to minimize
exposure so um
there's been several things that we've
shared tonight that have uh that
contribute to that and you can see the
plexiglass barriers that we've installed
in our office areas in our classrooms
in our at our security desks at our
cafeteria flex stations and in order to
be able to provide that
we're providing um cloth face coverings
uh for everybody to wear
we are also have the appropriate
ppe personal protective equipment
for those that work in environments that
quiet require more specific
ppe you saw the disinfecting protocols
that we have in place so it's a it's a
many
uh multi-layered approach that we're
taking to that um
but i'm also gonna circle back to
uh what i mentioned earlier today in the
um the vb
safe together poster that i mentioned um
and the things that are going to be very
important that are
personal responsibility really that
comes down to this is how we can keep
everybody safe and be able to
maximize our opportunity to have kids in
face-to-face instruction
where we all want them to be and that's
what we're shooting for
stay at home if you're sick we have the
screening tool please take a good
detailed look at the screening tool
and come and go through it every day
before
your kids are going off to school we've
set up
all that you can see that everything
that we've done to set up for physical
distancing please reinforce
that with your kids and others to keep
that physical distancing
wear your your face mask as appropriate
and where throughout the day is
appropriate and wear it properly
the the significance of that has been
well communicated by our
medical professionals of how significant
that is in reducing the spread
and finally washing your hands uh
washing your hands is the best mean and
means that uh
that we have for disinfecting but we've
also supplied a lot of hand sanitizer
in uh in our classrooms and in our
offices
so that when that's not convenient
there's an opportunity uh
to wash your hands and then as mr ames
stated we put
disinfectant in all of those areas so
that if we do need to disinfect a
service that we can do that
all right so with that i am going to
close tonight's session so this was the
being
safe in and out of the classroom uh
thank you so much for joining us tonight
uh as a reminder
uh uh our plugs for the upcoming session
so we've got the parent connection
workshop
that's coming up on monday august 31st
from 5 to 6 30.
and then we have the final in the series
of the vb safe together next thursday
hosted by dr spence uh and it'll be
uh include an hour-long session with
live
questions and answers and i will close
this out
and uh i hope you have been able to feel
from the team here
we at virginia beach city public schools
are absolutely focused on making
uh our transition back into this school
year
as safe as we possibly can and we will
continue those efforts
and we will as we enter these plans
we will uh monitor those plans and we
will make adjustments and improvements
uh as it makes sense to do that but uh
we are off to a really good start
and we are all looking forward to
getting this school year kicked off
so with that thank you so much for
joining us and we will see you
next monday and next thursday
so
you
