- As I record today's
video, we are at the start
of the lockdown period here in
Canada for the Corona virus.
We've been sitting at
home now for a few days.
I don't know when you
actually watch this video
what the situation in the world will be
but I know that it is
going to be very different
then what it was, say just last week.
But here in the Dotto
household, my wife is a teacher
and it was the start of Spring Break
as we started this shutdown
for the Corona virus,
and Shannon came up to me and said,
"Hey Steve, looks like Zoom is starting
"to offer free upgraded
service for teachers
"so that they can continue
to educate their students
"even if we aren't in the classroom."
and she said "Would you
mind showing me a little bit
"about how to use Zoom?"
She hasn't used it.
I thought that's a great idea Shannon,
but how about if we do a
video on how to use Zoom
so not just you but other teachers,
and in fact, other people
who want to use Zoom
for video conferencing can
learn at the same time.
So that is our goal today.
Now having said that,
Zoom is indeed offering
upgraded service, Zoom
normally in their free service
has a 40 minute time
limit on video conferences
where you have more than
three people on the conference
and then if you pay for the service
you get much upgraded service
and you could have 100 people
on for as long as you want
with the paid service.
But Zoom is lifting that
limitation for many jurisdictions.
Now ironically, they
haven't lifted it as of yet,
as of my moment of recording this video,
it hasn't been lifted for Canada,
but it looks like pretty
much everywhere else
in the world, Austria,
Denmark, France, Ireland,
Poland, Romania, South
Korea, Japan, United States,
they've all been lifted
as well as Greece, Norway,
Portugal, Switzerland,
Belgium, the Czech Republic,
Canada's still not on the list.
I don't know what we did to Zoom but maybe
they'll pay attention
then they'll make sure
they lift it for Canadian
teachers as well.
Today on Dotto Tech we're
gonna be taking a look at Zoom,
a great video conferencing tool,
how to configure it and how to use it.
Steve Dotto here, how the
heck you doin' this fine day?
And as promised today we're
gonna be taking a look at Zoom.
Now chances are you've been
involved in a video conference
at some point in the past,
perhaps it's in Skype,
perhaps it was in Google
Hangout, you were probably
in a Zoom or a GoToMeeting meeting,
but most of us have
participated in conferences
from an attendee point of view,
where you simply click on a link,
you're brought into a room, you watch,
maybe you're able to interact
a little bit with chat,
but you basically aren't driving the bus,
you're a passenger enjoying or learning
from the content that's being shared.
What I'm gonna walk you
through today is the process
of setting up a video
conference for a larger group
of people, say a classroom situation
where you can have 30 people in the room
and then the tools that
you have to administer
and to deliver the content
for that video conference.
We are using Zoom as a platform for it.
So once you sign up for Zoom
and log into your account,
you're brought into a
window that looks something
like this, it might be a
little bit different depending
on what you've configured
and what you haven't.
I use Zoom on a regular basis
for supporting my business
so you can see I actually
have some planned meetings
that are up and coming that
I've already scheduled,
but I'm gonna walk you through the process
and the different tools
that we have in place.
So when you're ready to book
a meeting, to plan a meeting,
you go into the Zoom conference
and you click on schedule a meeting.
That's the first step that we do.
We'll talk through the
hardware and technical set up
in a few moments but let's talk about
the meeting itself as
you schedule a meeting.
This brings you into a web interface
where you set a topic for the meeting,
a title for the meeting, it's
gonna be meeting number one.
And you can offer a description.
You can schedule a date and a time,
now it's going to be based
on your local time zone,
but when people look at the
registration information
for that meeting it will convert
it to their local time zone
and if it's being added to their calendar
it'll be converted to their calendar.
So there's a lot of
automation in the background
that will help you with
this part of the process.
So you select a date and
a time for the meeting,
and so let's just put this
for a week from today,
at say 3 p.m., the duration of the meeting
and if it's a recurring meeting.
So if you're a teacher for
example, and you've decided
that while we're on this
lockdown period not in class,
we're going to meet every
morning at 10 a.m. for an hour
with the class in a Zoom meeting,
you could then set this
up as a recurring meeting
and then you can schedule how often
the recurrences happen, etc.
Now the benefit of doing
this is there's just going
to be a single URL, a single login click
that you're students are
going to have to have
so you don't have to send
them a new link every day
for them to log into a new meeting.
The recurring meeting will use
the same login over and over again,
so there's a massive amount
of convenience to that.
That's an important
step in dealing with it
in this sort of environment where we might
have recurring meetings as
opposed to one-off meetings.
So you've got that
ability to set right here.
You can choose whether or not you want
to have people register and
if you insist on registration
you can ask them to register
once and they can gain all
of the occurrences or by the occurrence,
so that's again a choice that you have.
And the registration link, once you share
the registration link,
they'll be brought to a page
which will then ask for
their name and email address
and when they enter their
name and email address,
effectively registering,
they will then be emailed
a link or be sent directly
to a page that has the link
to log in to the conference at that point.
So again, the automatic
process within Zoom
takes care of all of those
different aspects for you.
You could also set it up
to be password protected
if you choose, something
that I've never used
so I'm not going to speak much to it.
Now you're gonna choose
what happens with the type
of guests or the type of
participants in the meeting.
That regular participant
has their video turned off
when the meeting starts but the host
has their video turned on, fairly simple.
If you're doing a business meeting
where everybody's gonna
be talking back and forth
you might have everybody's video turned on
right at the start, that's your choice.
One of the unique aspects
of Zoom is it actually works
with a telephone system as well.
So people could actually
phone in to a 1 800 number
to log into a conference if they don't
have robust internet in their area.
This might be something that
some teachers want to consider
and you can configure that here,
whether you want to have computer
audio, both computer audio
and telephone or just telephone.
Then you set up your meeting
options where you can choose
whether or not people are
already in the room before
the host joins, kind of in a waiting room
or kind of in the room
itself so you don't have
to bring them in from a
waiting room or if you
want them to be in a waiting
room, and if that's the case,
if you enable waiting rooms
be aware that the host
has to monitor the waiting
room and then admit people
from the waiting into
the actual Zoom room.
So that's something that
you might not want to have,
you might want people when they log in
to be able to come
directly into the meeting
that way you don't have
to audit and keep your eye
on the waiting room and
have people sit in there
waiting for the host to admit them.
But that's an environment
where you control
who gets admitted to the
meeting if you choose to
by enabling the waiting room.
And that is the main set up points
that you have to create when
you establish a meeting.
Once you've done this,
once you've created all
of these different parameters,
and oh, by the way, you could
also add an alternate host
where you can pass off to somebody else.
If you're team teaching or
if you have a presenter,
you can make them the alternate host,
but typically speaking you're
not gonna require that,
you're just gonna be the sole
host, you're gonna launch it.
And when you save it
then, it becomes a meeting
in your roster of meetings
that we have here.
So if we take a look, here's the summary
and I've got my, what do I
call it, meeting number one,
and I've got all of the different assets
that I require now to invite
people to this meeting
and to manage it from an
administrative point of view.
So let me show you this next screen.
You can add these meetings to
the different calendar types
with a single click of the mouse here,
but you also have down
here this registration URL.
This is really important.
This is what you will email
to your students or to
your people that are going to
participate in your meeting.
So you click on this
and watch what happens.
It launches when the meeting is happening,
in this case we set it up
as a recurring meeting,
so it's happening these
days, all at 3 p.m.
and the person then enters their name,
first name, last name, email
address and they confirm it,
say that they're not a robot
and then when they click
to register they will be sent a login link
that's attached to their email
address for the registration
that they can use to attend
all of these meetings.
Very slick, very efficient.
I really like the registration process.
Down here in the bottom of
the screen you can also see
how many people have registered
and see exactly where
you are in the process.
You could also set up to email
directly to your registrants
what email address it's
coming from and you can set up
some automated emails
to remind them, etc.,
that the meeting is happening.
So all of that functionality
is here in the set up.
Now you'll notice down here
in the left-hand column
that we set up for meetings,
Zoom also has a webinar tool
which has some slightly different options,
but is effectively the same idea.
Zoom also has the ability
to record your meetings.
Actually, I should show you that,
I think I missed mentioning that.
If we go back into the new
meeting that we just created,
there's the recurring meeting number one,
I'm just gonna go into this
because I think I didn't,
aha, there it is down here.
I didn't tell you to record the meeting,
I didn't tell you that you
can record the meeting.
If I click here on edit this meeting,
edit all of the recurrent, all of them.
And yes, that's what I was lookin' for.
I can choose to record
this meeting automatically.
I'm glad I showed this
to you because I think
this is incredibly valuable,
especially for teachers.
So I can record it on my local computer,
which will create a video
file on my local computer
or I can record it into the
Cloud which is recording
it into Zoom's Cloud services
which is gonna to be useful
if you have a small amount
of storage on your computer.
But either way, you can
then share the recording
of these meetings with
students or with participants
that weren't able to attend
or they can review the content
from the meeting or from the lesson
by clicking on watching
one of these replays.
That was important, should've
mentioned that earlier.
All right back to the different
types of meetings we have.
So we have webinars, you can
access all of your recordings
from this dialog box here
and that's pretty much
all you have to do to set
up for your Zoom meeting.
So once you've set up the
parameters for the Zoom meeting
and I encourage you to do a
couple of test little meetings
just with your own internal circle,
maybe with your husband
or wife or with a coworker
so that you can get
comfortable with the format,
then you're ready to
test it out and get ready
to do the real thing.
So let's show you what happens
in a real meeting next.
So here is what's gonna happen next.
I'm gonna do a Zoom call with Shannon.
She's going to set up
her computer downstairs,
I'm going to send her an
invitation link to join us
in a Zoom room and I'm
gonna walk her through it
and she will be a participant
as in a student...
Really?
(laughs) Make yourself comfortable.
I'm just recording here,
you really don't respect
the etiquette of the studio, do you?, no.
All right, Shannon's gonna be downstairs,
she's going to, we're
gonna conference her in
and I'm gonna help her discover
the wonderful world of Zoom.
So my wife is downstairs
right now on her computer
and connecting with this Zoom call
and I'm gonna walk her through using Zoom.
And there she is.
Hi Shan.
- Hi hon.
- How are you doin'?
- I'm okay now that
we're online.
- You kinda know that,
don't you because we were
just talking two seconds ago.
So Shannon is just down
in our kitchen down below
and she has a little MacBook
and you're just using
the webcam that's built into the MacBook
and you've plugged in a set of earbuds
so that the audio's a
little bit better there.
So this is the first time in Zoom, right?
- Yes.
- So I'm gonna walk you through
some of the main features.
Now you see the little
film strip on the top
that has a picture of
probably you in it right now,
do you see that?
- Yeah.
- So
if you have multiple people in the room,
you will see all of your
students listed across there
and if any of them have
their webcam turned on,
you will be able to see
them here in this film strip
and you actually have
control over muting them
or unmuting them
although
- I love that feature.
- (laughs) they can unmute
themselves or turn on and off
their own video as well
so they have control
but it's important to
recognize that when you have
a lot of people on
board, you have to teach
them some etiquette which is
to have their microphones muted
otherwise you get a lot
of cross talk happening
and you get a lot of noise as well.
It's really preferential to
do exactly what you're doing
in which is to have earbuds
in when you're taking
because the microphone in
the computer's will pick
up the audio from the
speakers and then you get
that kind of, you'll get
the echo and that sort
of stuff happening if you're not careful.
Now I've got advanced sound gear up here
which we've invested heavily in
that mitigates that problem for us
but if you were to take
out your earbuds down there
we might get some cross talk
from you down there as well,
so or echo
- Okay.
- from you
so that's kind of technique
thing that you can work on.
- So Stevie if I have 27
kids, am I gonna see them,
it says gallery view,
I'll see
- Yeah.
- all of them?
- You can switch and you'll
see, you will see many more
of them at that point
there, they'll be laid out
but you'll never get all 27 on the screen,
you won't like, get that
rogues gallery of all of them,
but you'll be able to see most of them.
And what Zoom does is anybody who starts
to speak gets promoted
onto the main screen
so you get to see them
if you ask them to talk.
Unless you decide to pin
your video as the main video.
You see what I've got here is,
you won't be able to see it,
but the viewers will be able
see it, I can pin my video
so my video is always the one that's up
so they can only see me,
so you can take over.
So that gives you some control over
the broadcast environment as you go along.
Now along the bottom of the
screen you'll see some tools
but I've got a lot of tools here,
including the ones that I
think are most important
for teachers which are screen sharing
and a white board tool down here,
as well I'm recording this.
One of the very cool aspects
of this entire process
is if you give a lesson
online to your students
and say only half of them can make it
because of whatever timing,
you can record that lesson
and then you can upload it to YouTube
or some other online service
so that they can get access
to the lesson later and
hear all the questions
and see all the assignment.
Or if they need to review, they
can also watch it for review
so we've got some nice persistence there
as a result of that as well.
And I'm sure you'll want to critique
your own performance
as well, will you not?
- Probably, can I edit it?
- (laughs) Okay
now what I'm gonna do
next is I'm gonna show you
how screen sharing works.
Now screen sharing is
really flexible within Zoom.
When I click on screen
sharing it brings up
a dialog box that allows
me to choose whether I want
to share the screens that
I'm looking at myself,
or any of the open screens
that are on my screen
or even other assets like a white board
which I'll show you in just a moment.
But for example if you had a
video that you wanted to play,
if you have the browser window open
with that YouTube video in it,
you could open that window
and you could stream
that video back out to
your entire community.
Or, I've got a QuickTime player opener or
a player window open
with one of the videos,
which is I know is one
of your favorite videos,
which I can share with you right now.
"Hi, I'm Steve Dotto, a YouTube creator."
- (Shannon) I love that.
- "Now I wasn't
"always a YouTube creator, I
used to be a host of a tv..."
So there we have, and
by clicking down here
in the bottom of the screen
I can stop screen sharing
and that brings us back,
oh, it's interesting, it left
(laughing) it left it up
in the background there
oh, there we go, okay I'll minimize that.
So that gives you the
ability to stream videos
through should you choose
but you could also have
a slide show prepared in Google slides,
which you could have in a browser window
or if you use Keynote or PowerPoint,
you could be using those and so you could
be also broadcasting slides to your group
as you're delivering your lesson
and that's the way a lot of
business presenters certainly
do things, is they prepare a slide show.
And then by broadcasting
the slide show to the group,
it then eliminates the need
for you to always be on camera,
which a lot of people get a
little bit self-conscious about.
One of the challenges of
this entire environment
is you feel like you're always on camera
and a lot of people get a
little bit of a tunnel vision,
you might even be
experiencing that right now
being the guest,
on here.
- Look at myself?
Yeah, well you feel like
you can't be natural,
you can't like move
around, you can't you know,
and people will see it if you're looking,
if you're looking, if you know,
if you're clipping your
nails or something like that.
So all of that stuff
comes in, so it allows you
to be off camera which is
a little bit more relaxing
as you're doing things.
Let me show you two, a
couple of other aspects.
One is, if you look down at
the bottom of the window,
you can open a chat window
which allows your community,
your people to talk back and forth
and they can do private
messaging by clicking on it
- Like notes in class.
- there, or you
can message each other.
Sorry?
- Like notes in class.
- It's like passing around notes except
that the teacher can see them all.
- Oh I get to see all of them okay.
- Yeah you can actually see them all.
But in does allow you to
do things like drop URL's
or drop links or put in pieces
of text that might support.
- That stays up as part of
the video when I post it?
- No, the only thing that will
post when you post the video
is the actual video window itself.
None of the supporting
content around is included
in the recording that you do in Zoom.
- So not even if I were to
play a power point or a...
- Yeah those would,
anything that you broadcast
into the window would,
so your PowerPoint would
- Okay.
- but things
like questions that go
into the text wouldn't.
So this is a great way for
you to invite your students
to say if anybody's got a
question let me know in the chat
and then you can go in and
you can enable their camera
so that they can come on,
if you indeed even want
to bring them into the call,
that's gonna be an engagement question
that different teachers
at different age groups
are gonna deal with, also
depending on the environment
that the child is consuming it in.
Remember we don't, we're
using computers right now,
but Zoom works terrifically well
on all mobile deices as well.
So your students could
be watching on the phone,
they could be watching on an iPad,
they could be watching on another tablet,
there's a lot of
different options for them
to be able to be consuming it.
They don't have to
always be on a computer.
And so that means they also
don't always necessarily
have to have access to a
microphone and a camera,
they can just watch it
as a participant watching
without even going on you know,
being seen themselves or heard themselves.
But you'll see them reflected
in the film strip in the top.
- Okay.
- Another thing I wanted to show you is,
if we go back into screen sharing again,
I like this although I'm terrible at it,
you've got the ability
to have a white board.
And if I share a white
board we've got then
a board that you can type in to.
- Okay, you're not gonna
actually write on it are you?
- I am writing on it, why,
you afraid of me writing?
- Yeah.
- Okay, I'm gonna draw a picture for you.
- Please don't.
- There it is.
I'm gonna draw,
- A self-portrait?
- a person, if it's a self-portrait
I'd better give myself a beard then.
You know, how's that?
- It's beautiful, it's beautiful.
Can you do a little
shock of hair at the top.
- Oh, yeah, just...
There it is.
- Yes
- So that's the basic interaction
that you have with your students.
You have the ability to have
chat, you can share links,
they can ask questions, you
can bring people into the call
or remove them from the
call using the film strip,
they can come on by audio or video.
You have the ability to share anything
that you can see on your computer screen,
you can share with them.
So you can prepare your lessons in advance
on Google slides or any other application.
You can broadcast those through
and your audio will be continuing
through at the same time.
You can record the entire piece,
and then you can archive it,
you can upload it to YouTube
and it you can share it in a
variety of ways afterwards.
- So Stevie,
- Yeah?
- I see the advantages for if
I was gonna teach a lesson,
right now my big concern
is just interacting
with my students so
that they feel confident
and connected to their community.
Is this a good platform for that?
- Sure, we use it every day just
for conferencing for our team.
I mean you hear me talking to the team
all the time as you go around the house
- Discussing what
- and we use it
- you're gonna do?
- just as a meeting platform,
so we're not actually
delivering instruction
or anything like that
it's just where we meet,
it's our workspace that we meet in.
And then even then occasionally we wanna
share stuff back and forth, pictures
or images or links and we're able to do
that really easily right from within here.
So there are other options beyond Zoom.
Zoom is going to facilitate classroom,
you know these classroom-type activities,
but for just simple conversations Zoom is,
if you are using it
already, it's a simple tool
but you could also at
that point then consider
using Skype or FaceTime
or Google Hangouts,
there's a couple of other
different conferencing tools
that you could use so you
get the face time, one-on-one
with the student or a
couple-on-one with a student,
but the beauty of Zoom is it
levels up and it allows you
to have these different
administrative functions
for the classroom and for teaching.
- Yeah, that's awesome, thank you.
- Good stuff, it's gonna
be nice to have you around
but I hope you're kids
aren't to irritating.
Shannon's a really good
sport and I thank her so much
for helping with this video.
And to all of the educators out there,
thank you so much for the
effort that you're putting in
and I hope you found this video useful
as we chart, as we navigate
these uncharted waters
that we are going through
in the world today.
When you watch this video I have no idea
what our interaction, what
our personal interaction
with school's gonna look like,
what work's gonna look like.
It's gonna take us a while
to return to some form
of normalcy I can just
imagine, but we're blessed
to have tools like Zoom and Google Hangout
and Skype that we can still communicate
really effectively and
maintain a distance.
So I'm hoping that you
found this little video,
this tutorial both
enlightening and encouraging
as we reinvent ourselves
in this current time.
If you have any comments
I would love to see them.
We will answer as many as we possibly can.
If you've not yet
subscribed to this channel
what are you waiting for?
Subscribe, and make sure you
ring that notification bell
so you hear when we upload
new videos here at Dotto Tech.
Thanks so much to
Shannon, until next time,
I'm Steve Dotto, have
fun stormin' the castle.
