25. 11. 82 Official Journal of the European Communities No L 329/3 COMMISSION REGULATION (EEC) No 3123/82 of 12 November 1982 laying down detailed rules for the implementation of the decision by the Guidance Section of the European Agricultural Guidance and Guarantee Fund to grant aid for projects designed to improve public amenities in certain less-favoured agricultural areas of the Federal Republic of Germany THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Economic Community, Having regard to Council Regulation (EEC) No 1938/81 of 30 June 1981 on common measures to improve public amenities in certain less-favoured agri- cultural areas of the Federal Republic of Germany (), and in particular Article 13 (4) thereof, Whereas supporting documents in respect of projects eligible for assistance from the EAGGF are forwarded, in some cases via the Member State concerned, by a department or agency designated by that Member State ; whereas, with a view to ensuring an effective check on the execution of these projects, provision should be made for defining the role of that depart- ment or agency and the nature of the supporting documents to be drawn up in compliance with the laws or regulations of the Member State concerned or with the measures laid down by the said department or agency, and the checking arrangements to be made by each Member State; Whereas the Commission needs to be informed that projects are being carried out under the conditions and within the time limits laid down; Whereas the documentation to be forwarded by the intermediary authority or agency so that the Commis- sion may ascertain that all the conditions are fulfilled for payment of the aid, or a proportion thereof, should be specified; whereas that documentation must include full information, presented in a uniform manner, in order to facilitate examination and uniform treatment of payment applications ; Whereas, if the documents duly provided by the department or agency appear inadequate or incom- plete for the purpose of checking the financial or other conditions to which the projects are subject, the Commission can request the authority or agency to submit additional documents; Whereas there should be provision, in connection with inspection visits, for cooperation between the Commission and the Member State concerned, so that the said visits may achieve their intended purpose ; Whereas the procedure for suspending, reducing or terminating EAGGF aid should not be initiated () OJ No L 197, 20. 7. 1981, p. 1. without the Member State concerned first having been asked for its views and the beneficiaries having been given the opportunity to submit their comments; Whereas, since EAGGF aid is paid to the beneficiary through an agency designated by the Member State, it is necessary to define the documents which that agency is to forward to the Commission ; Whereas the measures provided for in this Regulation are in accordance with the opinion of the EAGGF Committee, HAS ADOPTED THIS REGULATION : I. Role of the department or agency responsible for fowarding supporting documents Article 1 1. The department or agency responsible for forwarding supporting documents within the meaning of Article 13 (2) of Regulation (EEC) No 1938/81 shall send to the Commission, either on an overall basis within two months following the entry into force of this Regulation, or for each separate project within two months of notification of the relevant decision accor- ding aid, a descriptive list of the supporting docu- ments it intends to require. Any amendment to such list shall be communicated to the Commission within two months of such amendment. ‘Supporting documents’ means any document drawn up in accordance either with the laws or regulations of the Member State concerned or with the measures adopted by the abovementioned department or agency and establishing that the financial or other conditions imposed for the project in question have been fulfilled. The descriptive list mentioned above shall contain : — identification of each supporting document, to- gether with a reference to the regulations or measures on the basis of which it is to be drawn up, , — a brief description of the contents of each docu- ment.