16. 2. 84 Official Journal of the European Communities No L 46/11 COMMISSION REGULATION (EEC) No 378/84 of 13 February 1984 laying down detailed rules for the implementation of decisions to grant aid for ‘ projects for the restructuring, modernization and development of the fishing industry and for the development of aquaculture THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Economic Community, Having regard to Council Regulation (EEC) No 2908/83 of 4 October 1983 on a common measure for restructuring, modernizing and developing the fishing industry and for developing aquaculture (), and in particular Article 18 (4) thereof, ' Whereas supporting documents relating to projects eligible for assistance are forwarded, in some cases via the Member States concered, to the Commission by an authority or agency designated for this purpose by that Member State ; whereas, with a view to ensuring an effective check on the execution of these projects, provision should be made to define the role of that authority or agency and the nature of the supporting documents drawn up in compliance with the laws or regulations of the Member State concerned or with the measures laid down by the said authority or agency, and also the checking arrangements made by each Member State ; Whereas the Commission needs to be informed that projects are being carried out under the conditions and within the time limits laid down in the Decisions granting aid ; Whereas the documentation to be forwarded by the intermediary authority so that the Commission may ascertain that all the conditions are fulfilled for payment of the aid, or a proportion thereof, should be specified ; whereas that documentation must include full information, presented in a uniform manner, in order to facilitate the rapid examination and uniform treatment of payment applications ; Whereas, if the documents duly provided by the authority or agency appear inadequate or incomplete for the purpose of checking the financial or other conditions to which the projects are subject, the Commission should be able to request the inter- mediary authority to submit additional documents ; Whereas there should be provision for cooperation between the Commission and the Member State concerned to ensure that inspection visits may achieve their intended purpose ; () OJ No L 290, 22. 10. 1983, p. 1. Whereas the procedure for suspending, reducing or terminating aid should not be initiated without the Member State concerned first having been asked for its views and the beneficiaries having been given the opportunity to submit their comments ; Whereas, since aid is paid to the beneficiary through an agency designated by the Member State, it is neces- sary to define the documents which that agency is to forward to the Commission ; Whereas the EAGGF Committee has not delivered an opinion within the time limit set by its chairman, HAS ADOPTED THIS REGULATION : I. Role of the authority or agency responsible for forwarding supporting documents Article 1 1.  The authority or agency responsible for forwar- ding supporting documents within the meaning of Article 18 (2) of Regulation (EEC) No 2908/83 shall send to the Commission, either collectively within two months following the entry into force of this Regula- tion, or for each separate project within two months of notification of the relevant decision granting aid, a descriptive list of the supporting documents it intends to require. Any amendment to such list shall be communicated to the Commission within two months of its adoption. ‘Supporting documents’ means any document drawn up in accordance either with the laws or regulations of the Member State concerned or with the measures adopted by the abovementioned authority or agency and establishing that the financial or other conditions imposed for the project in question have been fulfilled. The descriptive list referred to above shall give : — the title of each supporting document, together with a reference to the provisions or measures on the basis of which it is to be drawn up, and — a brief description of the contents of each docu- ment. 2. Within the time limit laid down in paragraph 1, the authority or agency shall also send to the Com- mission a detailed description of the checking arrangements used on the basis of which it draws up the certificate referred to in Article 3.